1. FEE COLLECTION When a tour is approved, the Accounting Office will set up the tour on the computer. The trip manager (or secretary) will enter on the computer each student whose application has been accepted. When students are entered on the computer, their personal account will be charged. Students then make payments at the Cashiers Office or to their personal account on the Web. CAMPUS DEPARTMENTS ARE NOT AUTHORIZED TO COLLECT FUNDS DIRECTLY FROM STUDENTS. (Fees can be paid at the Continuing Education Office for Travel Study Programs.) The trip manager is responsible to ensure that all participating students have their travel fees paid before the travel occurs. A report of charges and payments is available at any time on the web.

2. HOUSING COMMERCIAL COMMERCIAL A minimum of two students and preferably three or more students of the same gender must be assigned to a room. The sharing of beds is not allowed. http://www.byui.edu/Travel/Policies/WTStuovernight.htm

3. Adding line items to Purchase Orders We now have the ability to add additional line items to purchase orders once an order has been released. This change has provisions for notification to be sent to requesters and/or budget stewards. The following are proposed scenarios for notification and process control.

4. 1. Department requests additional items 2a. Item is added to a purchase order and a change order is sent to the supplier. A copy is e-mailed to the requester. OR 2b. Item is added to a purchase order and a change order is sent to the supplier. A copy is e-mailed to the requester AND the budget steward automatically.

5. $XX.XX