1. Data and Evaluation Workgroup 9/10/2015 | 8:30-10:30am| Chinook 115

2. Meeting Overview  HUD Family Options Study  One Night Count Preview  Data tool demo  2016 Contract Targets – Finalize Targets and Approach  Updates and Close

3. HUD Family Options Study Discuss: What do we learn from the Family Options Study and what does it mean for our work on the Data and Evaluation Committee?

4. HUD Family Options Study: Overview  Multi-site, randomized control trial designed to study impact of housing and services interventions for families  2282 families in 12 communities  Families were in shelter at enrollment  Enrollments in calendar year 2011+  Randomly assigned to one of four interventions  Housing Choice voucher, transitional housing, rapid re-housing, usual care (shelter)  Families tracked for three years  Data collection at baseline, 18 months after enrollment, 36 months after enrollment

5. HUD Family Options Study: Interim Report  Released in March 2013  Described baseline characteristics of families  Uptake of interventions  100% of families assigned to usual care enroll (they already are enrolled)  64%+ of families assigned to receive a permanent subsidy enroll  46% of families assigned to RRH enroll  29% of families assigned to transitional housing enroll  Uptake varies due to eligibility and family choice

6. HUD Family Options Study: 18 month f/u  Released in July 2015  Reports results 18 months after enrollment  Key findings:  Families who receive permanent subsidies do best in multiple areas  Rapid rehousing performed as well or better than shelter and transitional housing and was the least expensive  There is no evidence that families facing greater difficulties (psychosocial or housing barriers) benefit more (or less) from one housing intervention over another  Housing subsidies appear to be the most important factor in family outcomes.

7. HUD Family Options Study: Discussion  How can we use the results of the Family Options Study locally?  How can the Data and Evaluation committee continue to share and apply research?

8. One Night Count Preview Preview: What changes are being discussed for the One Night Count? Inform: What does the Data and Evaluation Committee need to know to approve?

9. One Night Count Preview  D&E responsible to review Point-In-Time data  Full review in October  Proposing small changes this year  ALIGN: One Night Count and Count Us In  CONTEXTUALIZE: Provide additional information that tells a fuller story of homelessness in King County  MAKE ACTIONABLE: Use point-in-time count as an opportunity to connect people

10. One Night Count Preview: Align  Elements to align  Unsheltered count number  Sheltered count number  Demographics of people experiencing homelessness

11. One Night Count Preview: Align  Align One Night Count and Count Us In:

12. One Night Count Preview: Align  Align One Night Count and Count Us In:  Timing: Count Us In surveys move to Friday  Survey language: minor changes in language at item level to create core questions for both Everyone Counts and Count Us In  Additional Count Us In questions stay as they are  Survey distribution sites: Everyone Counts sites have Count Us In addendum available  Potential additional activities: UWKC resource center for YYAs

13. One Night Count Preview: Contextualize  How can we tell a fuller story?  Units of shelter and housing  Clients served  People housed  What else?

14. One Night Count Preview  What additional information do you need to understand the changes being proposed?  Anything we need to revisit from last year’s discussion?  Clarity on all parts of Count, methodology, and HUD standards?  Other items of note?

15. Data Tool Demo and Activity Understand and give input: How can our new tool to be used to its fullest advantage?

16. Data Tool Demo: What is it?  Project around data access with Gates Foundation, Building Changes, and Pierce and Snohomish Counties  Process for providing complete and easy access to Safe Harbors HMIS and coordinated entry data  Combined data set across multiple years of HMIS  2011 through present  Updated monthly  Set of customizable, interactive dashboards in Tableau  Will integrate coordinated entry data

17. Data Tool Demo: What Can We Do?  Visualize all of our HMIS data  Update it regularly  Provide end users options to interact with the data by filtering themselves  Storyboard out a narrative that talks people through points we want to highlight

18. Data Tool Demo: Small Group Discussion  Groups of Three  3 Questions – 10 minutes  What information should be available community-wide?  What interactivity/filtering is useful for end-users?  How can we best share contextual information?  Analysis notes, methodological details  Informal report out

19. 2016 Contract Targets – Finalize Targets Finalize: Hear feedback from population groups and finalize contract targets Understand: Next steps for implementation approach

20. 2016 Contract Targets – Feedback  Overall: No recommendations for adjustments to targets themselves

21. 2016 Contract Targets – Feedback  Single Adult Advisory Group  Use of HMIS data, both quality and coverage  Interest in exploring weighting targets in the future  Disproportionate impacts on programs serving most vulnerable clients  Programs could be penalized & measures could create disincentive to serve the most vulnerable

22. 2016 Contract Targets – Feedback  Family Advisory Group  Little feedback on the numeric value of the targets themselves.  How can we incorporate information from and about coordinated entry into our systems performance goals?

23. 2016 Contract Targets – Feedback  Youth and Young Adult Advisory Group  Little feedback on targets or methodology  Want more information on how we can make performance improvements real in our system  Question about new programs

24. Next Steps for Implementation Approach  Items from last month  Use data to make strategic investments  Invest money where we have the highest return according to HEARTH numbers  Using the data to find the most cost efficient method to getting people housed  Programs telling funders what works and what need money  More client services  More day center and case management services  Have more housing dedicated to people experiencing homelessness  Support for agencies/programs  Peer learning groups for programs to share success

25. Next Steps for Implementation Approach  Items from last month  Use data to make strategic investments  More client services  Support for agencies/programs  Changes?  Bring to Funders Group and Coordinating Board along with data

26. Updates

27.  SWAP  HMIS vendor  Other announcements

28. Next Meeting October 8th, 8:30-10:30am  Chinook, 115