1. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | Maricopa County Community College District SIS Modernization Steering Committee Update September 24, 2015 MCCCD and Oracle Confidential

2. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | Agenda CRP1 Update Workcenter Overview Current status for Quick Wins Key Events Dates Next Steps MCCCD and Oracle Confidential2

3. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | SIS Modernization CRP1 Recap 57 college participants attended CRP1, from primarily Admissions/Records, Advisement, some Financial Aid and Student Financials. Both sessions (AM/PM) received Admissions changes positively Significant engagement by the participants, team is working on a Q&A based on the outcomes of the session and feedback forms Clarified questions regarding MAW redesign and current Admissions scope; the ongoing concerns with MAW/MEID processes continue to be identified as barriers for SIS and Admissions in particular Large amount of interest in seeing the complete process and understanding impact to Financial Aid (CRP2) MCCCD and Oracle Confidential3

4. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | Workcenter Overview September 24, 2015 MCCCD and Oracle Confidential

5. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | Quick Win Updates September 24, 2015 MCCCD and Oracle Confidential

6. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | Current Quick Win’s Target Release Schedule MCCCD and Oracle Confidential Service Indicators Payment Restrictor Mass Assign 3 rd Party Improve Fraud Checklist Release 1 November 21 October 31 Activate Multi Flag for Verification Activity Guide Prototype *Shopping Sheet scheduled 8/8 Release 2 *Automate Test Credit *External Transfer Work Training Student Self-Enrollment Work Center Prototype Student Account Statement from Quick Enroll Release 3 Reconciliation Improvement Release 4 Automate Faculty Grade Change Request New Veteran’s Benefit Page *New Student Invoice (Dec 2015) Release 5 Complete On Schedule

7. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | Quick Wins Update Release 3 (September 26) MCCCD and Oracle Confidential7 ItemModuleStatus Automate Test Credit (AP, CLEP, IB, DANTES, etc.) Academic Advising Training is scheduled for September 29, October 1 & 2 5 sessions are being planned (2 on Tuesday AM/PM, 2 on Thursday AM/PM, 1 Friday) Train Best Practices for External Transfer Academic Advising Enhance Student Self-Service for Enrollment Academic AdvisingUPK step-by-step video complete Voice component currently being developed Target release is September 28 Student Account Statement from Quick Enroll Student RecordsJob Aid documentation complete Planned on being sent to end users Friday September 25 Work CentersCampus CommunityDemo to Steering Committee 09/24

8. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | Quick Wins Update Release 4 (October 31) MCCCD and Oracle Confidential8 ItemModuleStatus Reconciliation ImprovementFinancial Aid UAT & Training Completed 09/23 New Student InvoiceStudent Financials Requested to move to later release (December 12, 2015) 3rd Party Functionality with New Invoice Student Financials Will be moving to Spring Release 2016

9. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | Quick Wins Update Release 5 (November 21) MCCCD and Oracle Confidential9 ItemModuleStatus Automate Faculty Grade Change Request Student Records Functional design document completed and submitted for review with the technical team New Veteran’s Benefit PageStudent Records Development has completed first draft and awaiting team review/input

10. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | Fall Release Update September 24, 2015 MCCCD and Oracle Confidential

11. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | SIS Modernization Fall Release 2015 MCCCD and Oracle Confidential11 Item IDModuleStatus ID 6 - Degree Audit not pulling in transfer courses Academic AdvisingBusiness documents complete, beginning functional specifications ID 15 - Batch Advisement Report Request Academic AdvisingBusiness documents complete, beginning functional specifications ID 14 - Message Center or Com Gen for Transfer Credit Academic AdvisingTech team reviewing functional specs ID 52 - Update Zero Fiscal item Type CEMLI to exclude Federal item types (Test Run Query) Financial AidStaged for UAT ID 68 - EFC Duration update - Population Update Financial Aid Configuration complete, in unit testing, UAT targeted 10/26 – 10/27 ID 47 - EFC Duration update - Population Update Financial Aid ID 73 - Use of Packaging Variables (With 37) Financial Aid

12. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | SIS Modernization Fall Release 2015 MCCCD and Oracle Confidential12 Item IDModuleStatus ID 37 - Enablement of the Common Attribute Framework for Financial Aid Financial Aid Configuration complete, in unit testing, UAT targeted 10/26 – 10/27 ID 45 - Loan Fee Budget Item Cancellation Financial Aid ID 36a - Automate Single Term Packaging (Spring Only starting with Spring 2016) Financial AidDiscussing on FA council call 10/07 UAT targeted 11/03 ID 141 - Explore Notify Button in SIS All teamsCampus Community will be writing a business document with options on how to best use this functionality ID 120 - Create New FA Item Types and Revise Charge Priority Tree Student FinancialsBusiness document complete, will be testing with New Student Invoice and releasing early December 2015

13. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | SIS Modernization ID 86 – Packaging Status Summary, SAP detail – Will be moved to the Spring Release (schedule TBD) – Will be exchanged with ID 85 – Student Center Enhancements (Business document only) for Fall Release 2015 ID 46 - FA Auto Assign Views (New View for PS_NSLDS_ISIR_DTL) – Moving to Run the business – Currently in the process of being resolved and will be tested/released as part of production support Reschedule or Changes to Items MCCCD and Oracle Confidential13

14. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | SIS Modernization Continued participation in testing and training for Quick Wins and Modernization items Participation in CRP2 (10/21) Assist with testing scenarios – identify testing scenarios that may affect the business for Financial Aid Provide input on business process changes and impacts-feedback to SIS Modernization team Communication with colleges, councils and functional areas on Modernization progress and major activities Updated SIS Modernization Website : www2.maricopa.edu/erp/sis-modernization Ongoing College Engagement Activities MCCCD and Oracle Confidential14

15. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | SIS Modernization EventTypeDate(s)Audience QW #3 Automate Test Credit Training09/29/15 to 10/2/15A&R and Academic Advising Staff QW #3 Ext. Transfer WorkTraining09/29/15 to 10/2/15A&R and Graduation Technicians QW #3 Student Self Enrollment Training09/21/15A&R Staff QW #3 Student Acct. Statement Training09/26/15Job Aids to be distributed QW #4 ReconciliationTraining & User Acceptance Testing 09/23/15FA Directors and Assistants Modernization CRP1Solution Review09/16/15College Reps A&R, SR, AA September Key Events – Dates – Audience MCCCD and Oracle Confidential15

16. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | SIS Modernization EventTypeDatesAudience Collaboration Sessions- Academic Advising User Collaboration10/07/15 to 10/21/15College Advising Teams (to be held at college sites) Modernization Fall Release (UAT) User Acceptance Testing10/19/15 to 10/30/153-4 College Reps for each release (as required) Modernization CRP2Solution Review for FA/SR10/21/15College Representatives FA, SR QW #5 Automate Faculty Grade Request User Acceptance Testing11/02/15 to 11/06/152-3 College Reps per College and faculty members to test QW exact date TBD QW #5 Veteran’s Benefit Page User Acceptance Testing11/02/15 to 11/06/152-3 College Reps per College to test QW exact date TBD October Key Events – Dates – Audience MCCCD and Oracle Confidential16

17. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | SIS Modernization EventTypeDatesAudience QW #5 Automate Faculty Grade Request Training11/19/15 to 11/20/15Faculty/DARS QW #5 Veteran’s Benefit Page Training11/20/15Veteran’s Office/Certifying Officials QW #5 New Student InvoiceUser Acceptance Testing & Training 11/30/15 to 12/4/15Cashier Representatives from each College Modernization SITSystem Integration Testing11/10/2015 to 11/19/2015 3-4 College Representatives AD/CC, SR, FA, AA Modernization Fall Release Training Training11/16/15 – 11/25/2015TBD College Representatives for requested modules November Key Events – Dates – Audience MCCCD and Oracle Confidential17

18. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | SIS Modernization EventTypeDatesAudience Modernization UAT (Admissions/Academic Program Plan Changes) User Acceptance Testing12/7/15 to 12/17/15College Representatives exact dates TBD December Key Events – Dates – Audience MCCCD and Oracle Confidential18

19. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | Questions and Answers MCCCD and Oracle Confidential19