1. Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–1 Chapter 3 Business equipment and the Internet

2. Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–2 Health and safety issues  Incorrect use of machines  Bad workplace design  Chairs and desks  Use of computer screens  Chemical solvents  Noise and lighting

3. Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–3 Business equipment Figure 3.1 The more commonly used items of business equipment

4. Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–4 Safety awareness  Adequate space  Correct connections  Cords out of the way  Level surfaces  Position

5. Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–5 Safe shutdown procedures  Turn off the power  Thunderstorm protection  End of each day  Power surges

6. Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–6 Selecting equipment  Green technology  Analyse your situation  Specifications  Cost analysis

7. Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–7 Renting/leasing  Obsolete technology  On-site repairs  After-installation support  No capital outlay  Tax deductions

8. Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–8 Supplier analysis  Reliability  Training  Service maintenance  Supplies  Warranties

9. Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–9 Selecting resources  Sufficient training  Availability  Stocks of supplies  Manufacturer’s guidelines  Online help

10. Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–10 Maintaining serviceability  Replace toner  Replace operating parts  Replace paper  Clear jams  Routine checks

11. Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–11 Equipment faults report Figure 3.2Equipment faults report sheet

12. Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–12 Equipment control card Figure 3.3 Equipment control card

13. Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–13 Controlling equipment  Date of purchase or lease  Cost at time of purchase/lease  Current book value  Costs for service and repair  Serial numbers  Number of copies made  Dates and times of service

14. Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–14 Components of a computer  Motherboard  CPU  RAM  ROM  ROMbios  Hard disk drive  Floppy drive  CD/DVD-ROM  Zip and Jaz  Video card

15. Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–15 Up-to-date packages Figure 3.5 Up-to-date computer packages

16. Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–16 Speech recognition  Continuous-speech recognition  Discrete-speech recognition  Create documents  Navigate your desktop  Talk online

17. Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–17 Continuous system Figure 3.6 Dragon continuous-speech recognition dictating hardware and procedures

18. Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–18 Computer software  Organising files  Application software  Operating system  Licence for use  Office “suites”

19. Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–19 Software products and prices

20. Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–20 Understanding the web  Web browsers  Search engines  Usenet  Internet relay chat  Downloading

21. Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–21 World Wide Web Figure 3.8 Understanding the World Wide Web and the Internet Source: adapted from Mark Neely, 1997, The Internet guide for teachers, students and parents, 4 th edn, MaxiBooks, Kiama, NSW.

22. Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–22 Security on the Internet  Credit card use  Backup files  Power surge protector  Disaster recovery software  Virus scanner  Pirated software

23. Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–23 Computer maintenance  Static electricity  Excessive heat  Moisture  Dust  Correct start-up and shutdown procedures

24. Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–24 Printer considerations  Dual high speed modes  Ultra small ink drops  Separate ink tanks  Thermal printer  Laser printer

25. Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–25 Different types of printers

26. Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–26 Keyboards  MS ergonomic keyboard  Belkin SnapNType  Targus Stowaway  iPAQ foldable  Wireless keyboard  Spill-proof keyboard

27. Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–27 Monitors  Size of the screen  Resolution  Refresh rate

28. Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–28 Photocopiers  Routine maintenance  Toner cartridge  Adding paper  Clearing paper jams