1. Welcome to the Wonderful World of Web-Calendar The New School Calendar (SPC) System 1 * PLEASE HOLD QUESTIONS UNTIL END OF PRESENTATION *

2. Default & School-Level Calendar Requirements LEA 001 Default Calendar 005 Default Calendar 220 LEA 015 Default Calendar 500School Calendar 002 School Calendar 012 School Calendar 040 LEA 033 Default Calendar 040 Default Calendar 240 Default Calendar 700School Calendar 001 { No School-level Calendars } All Grades Key: LEA & Calendar Codes As Required 2

3. Event Record (Type 20, 30, 40, 50, or 60) Type 10 – Basic Calendar Record School Calendar “Record Set” Event Record Types: Event Record (Type 20, 30, 40, 50, or 60) Type 10 – Basic Calendar Record First Day of Class Last Day of Class Instructional Minutes Per Day Number Periods Number Semesters Applicable Grades * Type 20: Teacher-Only Day * Type 50: Emergency Day * Type 30: Holiday * Type 60: Added or Make-up Time * Type 40: Early Dismissal Day Event Record (Type 20, 30, 40, 50, or 60) 3

4. Type 10 - Basic Calendar: Potential Instructional Time 281 Calendar Days 375 Instructional Minutes 281 Calendar Days 375 Instructional Minutes Measure of Student Instructional Time 4

5. Reflecting "Events" That Affect Available Instructional Time 3040 Early Dismissal Day Scheduled Holiday 5050 Emergency Days 60 20 Teacher Only Day 5

6. Web SPC: Different - - But Not Too Different o School Calendar File Format (SPC001) Has Not Changed o Uploading Calendar File Replaces All Existing Calendars o Two Levels of District/School Users: o LEA View - Look, Extract, Don’t Touch ! o LEA Update - “View” Capabilities + Upload + On-Line Modifications o Access Granted: o View - Any Existing School Calendar, Any LEA, Any Year o Update: 1) View Any Calendar, Any LEA, Any Year Plus 2) Upload, Change, Delete Your Active Session Calendars o Access & Level Assignment Controlled by Local LEA Security Coordinator 6

7. School Calendar (SPC) System Basic Purpose: Source for editing dates reported within Student Information System (SIS) records. Examples: Enrollment and edit dates; disciplinary actions; etc. Other Uses: Calculating average daily attendance (ADA), average daily membership (ADM), and monitoring compliance with legislated minimum requirement for instructional time (i.e., equivalent to 177 days of instruction X 360 instructional minutes per day). Collection Cycles: Planned Calendars: Opens mid-August thru late in following February. Processing Period 1 – Supports October 1 (MFP) SIS Data Collection Processing Period 2 – Supports LEADS Data Collection Processing Period 3 – Supports February 1 (MFP) SIS Data Collection Actual Calendars: Re-opens early May thru late July / early August. Processing Period 9 – Supports End-of-Year SIS Data Collection Roll-Over NEW ! 7

8. Calendar https://leads.doe.louisiana.gov/ptl/ 8 New Entry Point

9. LEA View View-Report-Export Any Calendar From Any LEA * * Fine Print: Only EOY (PP9) calendars will be available for years prior to 2008-2009; and only the Feb (PP3) calendars from earlier this school year. <= Select Year <= Select Processing Period (Oct 1, LEADS, Feb 1, EOY) <= Select LEA (District or Agency) <= Select All Calendars, District Calendars, or Specific Calendar for LEA 9

10. 1 2 3.. Etc. 10

11. Reports Make Selection 11

12. 12

13. Export Data 13

14. Created ASCII Text file in SPC001 Format 14

15. Export Data 15

16. Creates comma delimited grade file for all calendars, LEA 006 16

17. Export Data 17

18. Creates comma delimited event file for all calendars, LEA 006 18

19. LEA Update 19

20. Restricted to Your Existing Calendars Make Your Selection { Update: Slide 1 of 4 } 20

21. 1 2 3 { Update: Slide 2 of 4 } 21

22. 4 5 { Update: Slide 3 of 4 } 22

23. { Update: Slide 4 of 4 } Delete grade or select & add from dropdown list 23

24. Make Selections 24

25. Delete or select/add grade from dropdown list; then press “Update Grades” or “Cancel” 25

26. Make Selection Press to add new calendar { Add: Slide 1 of 3 } 26

27. 1.Enter Basic Calendar (Type 10) data first. Clicking “Add” creates first record of calendar set. 2.Continue creation and adding of Event Records. As records are added to list, options for “Edit” and “Delete” appear at right of each record. 3.When all records have been created, click “Validate”. { Add: Slide 2 of 3 } 27

28. { Add: Slide 3 of 3 } If errors are identified, correct using edit – delete - add functions then re-validate. If no errors, press “Next” to add grades using same process as for “Update Grades.” 28

29. Enter & Verify Selections for Calendar to be Deleted. Select calendar code Delete 29

30. Delete If correct calendar, press “Delete” Confirm this is correct calendar to be deleted. 30

31. Upload Browse 31

32. View Upload Status 32

33. View Errors Generate Error Report Export Errors 33

34. 34 School Calendar Error Report (Saves as PDF)

35. Exported Errors (Comma Delimited File) 35

36. View School Calendar Input Data 36 Note: This exports data from the selected upload file; which may or may not be the same as calendars currently on Web- Calendar database.

37. When System Is Closed To Update / Change No Processing Period has been defined for the school year selected. You will not be able to view the calendar data for this school year. (i.e., for update, add, or delete) Good To Go ! Update, Add, & Delete Locked 37

38. When System Is Closed To Update / Change You cannot upload data at this time. There is no open Processing Period. You CAN still view, obtain reports, print, and extract prior uploads. 38

39. School Calendar System (SPC) User’s Guide: http://www.louisianaschools.net/lde/pair/1212.html Question & Answers: { Will Post As PDF At Same WebPage } Contact: Robert.Robbins@La.Gov (225) 342-3619 39