1. Student Data User Group 9/25/2012 - Agenda News Business Objects Tips/FAQs How-To’s Highlights Using measures in Web Intelligence New Webi documents in Student Public Folders

2. News – Recent & Upcoming Changes Next Student Data Office Hours: 10/18/12 Register in KnowledgeLink NGSS Project – Vendor demos held, feedback given to vendors

3. Business Objects Tips/FAQs How-To’s Highlight How to ensure that a formula entered into a report exported from Excel is treated as a formula, not as text. 2. then change the type to ‘General’.

4. Business Objects Tips/FAQs How-To’s Highlight How to copy a data value from a Webi document so it can be pasted into other applications such as SRS screens, etc.

5. Business Objects Tips/FAQs How-To’s Highlight For example, right click on a single Penn_ID, Copy as text Then… in SRS Screen 003, put cursor on PennID, paste the value.

6. Using Measures in Web Intelligence What is a Measure? A type of Universe object (objects are Dimensions, Measures, or Details) Must be numeric (but not all numbers are Measures) Can be given a default aggregation rule (Sum, Count, Average, Min, Max, None…) Will behave differently in different contexts

7. Measures, continued Aggregate objects in the student universes Objects with “Sum” or “Count” in the name Should be used in summary queries only If you are bringing in person-specific detail, such as Penn_ID, it really doesn’t make any sense to bring in an object called “Count PennID.” Always validate the results Especially if they are from a universe object that is aggregating for you, or variables you create that are measures that aggregate. If the results aren’t correct, it is most likely a calculation context issue.

8. Some universe measures are changing UniverseFolderObjectold formatnew format STDTCANQCourse Inventory (all branches)Crosslisting Count Measure, with default aggregation: SUM Measure, with default aggregation: None STDTCANQDegree PursualGPA (DP) Measure, with default aggregation: Average Measure, with default aggregation: None STDTCANQDegree TermTerm Registered Credit (DT) Measure, with Default aggregation: SUM Dimension STDTCANQStudent TermDissertation Term Count (ST) Measure, with default aggregation: SUM Measure, with Default aggregation: NONE STDTCANQStudent TermTot Diss Term Count (ST) Measure, with default aggregation: SUM Measure, with Default aggregation: NONE BRS Detail and BRS CombinedBRS Fee RateAmount Measure, with default aggregation: SUM Dimension BRS CombinedStudent TermDissertation Term Count (ST)Measure, with default aggregation: SUM Measure, with Default aggregation: NONE Because they can cause unnecessary confusion when the calculation context changes, we are making the following changes:

9. Becoming an expert at using and creating Measures Allow time for result validation Review the SAP documentation on “Using Functions, Formulas and Calculations in Web Intelligence” Consider taking an Advanced Webi class: http://www.upenn.edu/computing/isc/training/oncampus.html http://www.upenn.edu/computing/isc/training/oncampus.html for further reading: http://michaelwelter.wordpress.com/2011/07/31/removing-the- confusion-from-calculation-contexts/ http://michaelwelter.wordpress.com/2011/07/31/removing-the- confusion-from-calculation-contexts/

10. Additions to Corporate Reports Library Leave & Hiatus new subfolder Returned from Leave On Leave - expected to have returned On Leave – no expected return date Readmitted from Hiatus Active program – no registered credits Existing report moved “Currently On Leave”

11. Wrap-up Next Student Data Office Hours: 10/18/12 Next SDUG Meeting: November or December Suggestions for topics/ presentations/ speakers Volunteer(s) to present