1. Margarita Saifoulina BE/RF/SR

2. Outline Data Management EDMS & MTF for RF structures Future prospects for EDMS/MTF solution Data Management EDMS & MTF for RF structures Future prospects for EDMS/MTF solution

3. Data Management Agile (AXALANT) Design data Drawings & Documents Agile (AXALANT) Design data Drawings & Documents Infor EAM (D7i) Asset tracking Work management Infor EAM (D7i) Asset tracking Work management Other DBs Parameters Production data EDMS Common Layer EDMS Web MTF-Travellers

4. Data Organization AX1.8- application Axalant EDMSMTF Excel worksheet

5. EDMS/MTF for RF structures Design side(EDMS)= Items – Structure – Drawings – 3D models – Parameters – Links to documents Physical manufacturing side(MTF) = Equipment – Structure of assembly – Main – Made of – Equipment data – Manufacturing Workflow steps – Quality control – Installation – Documents(links) Design side(EDMS)= Items – Structure – Drawings – 3D models – Parameters – Links to documents Physical manufacturing side(MTF) = Equipment – Structure of assembly – Main – Made of – Equipment data – Manufacturing Workflow steps – Quality control – Installation – Documents(links)

6. Project structures in EDMS Project breakdown The project consists of its related sub-projects Outline attached documentation – What to build or buy for a certain project Can simplify group information that belongs together Project breakdown The project consists of its related sub-projects Outline attached documentation – What to build or buy for a certain project Can simplify group information that belongs together Document 123456: Planning of Project 3 Document 123457: Specification of Project 3

7. Bill of Materials - BOMs in EDMS Document 123458: Assembly drawing Document 123459: Assembly 3D CAD model Assembly breakdown Can be seen as the outcome of a project -Describes how to build something Attached documentation contains all necessary information about product manufacturing Assembly breakdown Can be seen as the outcome of a project -Describes how to build something Attached documentation contains all necessary information about product manufacturing

8. Item structure - BOMs Each item represents design of a component or an assembly Item structure illustrates what components and how many of each are needed for an assembly The parts list(Bill Of Material) can be found on an assembly drawing Each item represents design of a component or an assembly Item structure illustrates what components and how many of each are needed for an assembly The parts list(Bill Of Material) can be found on an assembly drawing

9. Different breakdown structures

10. Different structures during project lifecycle

11. Product Lifecycle Management (PLM) PLM = EDMS at CERN

12. PLM in RF structure development Documentation already available in EDMS/other systems Needed an integrated interface for simplifying data management  Collecting data from several databases and systems not efficient Demand for easier access to information about RF-structures’ PLM  Documentation already available in EDMS/other systems Needed an integrated interface for simplifying data management  Collecting data from several databases and systems not efficient Demand for easier access to information about RF-structures’ PLM 

13. Equipment Management Folder (MTF) The computerized version of the paper folder accompanying any equipment being built Provides traceability of large quantities of parts manufactured in a geographically distributed environment A wide range of data such as manufacturing procedures have to be stored and retrieved – General data but also very specific properties of the individual equipment The computerized version of the paper folder accompanying any equipment being built Provides traceability of large quantities of parts manufactured in a geographically distributed environment A wide range of data such as manufacturing procedures have to be stored and retrieved – General data but also very specific properties of the individual equipment

14. Workflow capabilities Handling data Document lifecycle features Information about sheluding Applicable standards Test results and possible non-confirmities Reports Handling data Document lifecycle features Information about sheluding Applicable standards Test results and possible non-confirmities Reports

15. Workflow steps for RF structures

16. Workflow steps in AX Workflow steps

17. Definition of Equipment Profiles The equipment itself and its manufacturing process have to be “declared” to the system  Equipment’s profile A helper application “AX” implemented in Microsoft Access Import process AXALANT  EDMS  AX1.8 –application  MTF The equipment itself and its manufacturing process have to be “declared” to the system  Equipment’s profile A helper application “AX” implemented in Microsoft Access Import process AXALANT  EDMS  AX1.8 –application  MTF

18. EDMS Update Via the Import Mechanism Based on Excel template Import mechanism - allows rapid update of large quantities of data in a single operation Based on Excel template Import mechanism - allows rapid update of large quantities of data in a single operation

20. An item in Axalant

21. An equipment in AX1.8-application

22. Identification of equipment Prefix controlled by the EDMS Team. Identifier managed by each project/machine/experiment. Examples of prefixes: HC- Large Hadron Collider 10- Alice 20- Atlas 3%- CMS ZZ- Off-the-shelf components not specific to a single project/experiment. CR- Manufactured components not specific to a specific project/experiment. Examples of prefixes: HC- Large Hadron Collider 10- Alice 20- Atlas 3%- CMS ZZ- Off-the-shelf components not specific to a single project/experiment. CR- Manufactured components not specific to a specific project/experiment.

23. Part identifiers Composition of the Part Identifier: Example C L A A S 1 1 0 1 67 – C R 0 0 0 0 0 1 Composition of the Part Identifier: Example C L A A S 1 1 0 1 67 – C R 0 0 0 0 0 1

24. Component Assembly Subassembly

30. Future prospects Different BOM Manual re-writing of large amount of data is a source of errors Tree structure becomes complicated for complex equipments Guideline on how to search information through EDMS/MTF Data security Change of data belonging to other users is possible in some cases

31. Future prospects Slow response time of EDMS Use of off-online tools Training for MTF users is necessary Quality of data before is made available to users Better coordination is needed Project engineer has to ensure that all the needs in data of the user of his equipment are taken care of

32. QUESTIONS? THANK YOU!