1. 1 Formulas to Facts: Maximizing State Aid in Challenging Times Council of New York Special Education Administrators’ August 3, 2011 Patricia Service Brady Freund State Aid and Financial Planning Service

2. 2 Agenda Types of State Aid Reporting of Students Form you need to know about DOSES Supplemental Schedules 31-34 Supplemental Schedules 10-16

3. 3  Foundation Aid - $14.893 B Total State Spending for Education in 2010-2011 $20.652 Billion

4. 4 FOUNDATION AID OR

5. 5 $500 x Selected TAFPU

6. 6 Reporting Public Placements for Foundation Aid  Form A #19 - #54 Levels of Service Time Requirements  60% or more of school day in a special class or home/hospital instruction Elementary – 3 hrs. per day Secondary – 3.5 hrs. per day  60% or more of school day in Integrated Setting Must be receiving services in regular education classroom w/ regular education students for the same time requirements as above (see SED definition)  20% - 59% of the school week in a resource room Elementary – not less than 5 hours/week (300 minutes/week) Secondary or grades 4-12 enrolled in a period based program – 5 periods but not less than 180 minutes  Direct or Indirect Consultant Teacher Services Elementary & Secondary – at least 2 hours/week of direct or indirect services Services must be provided by a certified special education teacher

7. 7 Special Education Aid Public Placements  Public High Cost Special Education Aid $454 million

8. 8 High Cost Aid  Definition: Aid for resident students with disabilities served in a public school or BOCES program, for whom the annualized cost exceeds 3 times the district’s AOE/TAPU ( PUB output report)  Formula: Annual program cost – (3 x AOE/TAPU) x FTE x Aid Ratio Claim Process: STAC system

9. 9 Special Education Aid Private Placement  Private Special Education Aid  $330 million

10. 10 Private Excess Cost Aid  Definition: Private Excess Cost Aid is payable for students with disabilities placed in approved in- state and out-of-state private schools  Formula: (Approved tuition – basic contribution) x FTE x Aid Ratio Claim Process: STAC system

11. Changed this year Increase in School Districts’ Share of Maintenance Costs Chapter 58 of the laws of 2011 amended section 4405 of the Education Law to increase school districts’ share of ten-month school year maintenance costs (room and board) for students placed in residential schools by Committees on Special Education from 20 percent to 38.424 percent. 11

12. 12 Special Education Aid Section 4408-Pupils with Disabilities in Summer Programs  Summer School Aid  $329 million

13. 13 Section 4408-Pupils with Disabilities in Summer Programs  Definition: School-age students with disabilities educated during July and August  Formula: Reimbursed at 80% of the approved cost of education, transportation and maintenance Exception: Chapters 47, 66 and 721 reimbursed at 100% of the approved cost. Claim Process: STAC system

14. 14 Forms You need to know about  Form A – State Aid Claim  DOSES  Private Placement Assurance  Supplemental Schedules 31-34  CPSE Administrative Cost  Supplemental Schedules 10-16  Rate Setting Information

15. 15 Thank you Questar III State Aid and Financial Planning Service 10 Empire State Blvd. Castleton, NY 12033 (518) 477-2635 phone (315) 793-8608 phone (518) 477-4284 fax