1. CEN WS/BII2 1 Business Interoperability Interfaces for public procurement in Europe Pre-award procurement - Tendering Madrid 15 September, 2015 Kornelis Drijfhout – eTendering team lead

2. CEN WS/BII2 2 Pre-award business process 2  Procedures are prescribed in European directives Notification Call for Tender TenderingAwarding Contrac- ting FulfilmentInvoicing CfT preparation Pre-awarding phase Ordering Payment Post-awarding phase identify need

3. CEN WS/BII2 3 Pre-award procedures 3 Notification Call for Tender  In BII1 and BII2 only selected process steps were defined  BII3 will offer “procedural profiles”

4. CEN WS/BII2 4 European developments 4 1.New Public Procurement Directive (2014) a)New procedures (art. 31 – 38)

5. CEN WS/BII2 5 European developments 5 1.New Public Procurement Directive (2014) a)New procedures (art. 31 – 38) b)Rules applicable to communication (art. 22) To ensure the interoperability of technical formats as well as of process and messaging standards, especially in a cross-border context, the Commission shall be empowered to adopt delegated acts in accordance with Article 87 to establish the mandatory use of such specific technical standards, in particular with regard to the use of electronic submission, electronic catalogues and means for electronic authentication, only where technical standards have been thoroughly tested and proved their usefulness in practice. Before making the use of any technical standard mandatory, the Commission shall also carefully consider the costs that this may entail, in particular in terms of adaptations to existing e-procurement solutions, including infrastructure, processes or software. - Art. 22 (7) Member States shall ensure that all communication and information exchange under this Directive, in particular electronic submission, are performed using electronic means of communication in accordance with the requirements of this Article. - Art. 22 (1)

6. CEN WS/BII2 6 European developments 6 1.New Public Procurement Directive (2014) a)New procedures (art. 31 – 38) b)Rules applicable to communication (art. 22) c)European Single Procurement Document (art. 59) ESPD request ESPD eCertis Information exchange model CEN/BII profile

7. CEN WS/BII2 7 European developments 7 1.New Public Procurement Directive (2014) a)New procedures (art. 31 – 38) b)Rules applicable to communication (art. 22) c)European Single Procurement Document (art. 59) 2.Best practices a)Golden Book on e-procurement b)Recommendations eTEG (Expert Group on e-Tendering) 3.eSENS (EU Large Scale Pilot project) a)eTendering pilot (system to system communication) b)VCD/OCD pilot c)Pre- and post-award catalogues  BII3 will update existing BII profiles accordingly

8. CEN WS/BII2 8 Xvergabe 8  Successful German standard/implementation of pre-award procedures  Low threshold: not all information is structured  BII3 will support Xvergabe and offer two “maturity levels”:  Level 1: automating workflow (Xvergabe approach)  Level 2: automating information processing (automatic evaluation of tenders)

9. CEN WS/BII2 9 Pre-award deliverables 9 Complete the procedures:  Subscribe to procedure  Tender status inquiry  Questions and Answers  Qualification rejection  Invitation to tender (restricted procedure)  Awarding  Contracting  BII3 will complete the BII library, supporting full eTendering

10. CEN WS/BII2 10 Task teams Tendering 10 Tendering (Kornelis Drijfhout, PIANOo, NL) Notification (Natalie Muric, Publications Office) Catalogue (Veit Jahns, Uni Koblenz, DE) Member Organisations: Uni Koblenz (DE) DIGST (DK) PIANOo (NL) Difi (NO) Uni Duisberg-Essen (DE) WNRHA (NO) SFTI (SE) UPRC (GR) AVCP (IT) Consip (IT) Phast (FR) DILA (FR) DIGIT (EC) Publications Office of the EU DG MARKT (EC) eVergabe (DE)

11. CEN WS/BII2 11 Summary 11 BII3 will:  Complete the BII library with all pre-award process steps and offer procedural profiles  Update existing profiles to new rules, regulations and insights  Support Xvergabe, offering a “workflow level” maturity level  Ensure consistency across profiles with a Business Term Vocabulary  Co-operate closely with the Publications Office, eSENS, ePrior and national tendering platforms

12. CEN WS/BII2 12 THANK YOU FOR YOUR ATTENTION! More information: http://www.cenbii.eu/ http://www.cenbii.eu/