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Developing a Sustainable Procurement Policy and Strategy EAUC – EAF Programme.

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Presentation on theme: "Developing a Sustainable Procurement Policy and Strategy EAUC – EAF Programme."— Presentation transcript:

1 Developing a Sustainable Procurement Policy and Strategy EAUC – EAF Programme

2 EAF Programme Background  Three year project  Reducing negative environmental and social impacts through purchasing  Steering group, partners from Further Education and Higher Education  Training Train the trainer Policy and strategy development Risk based approach to procurement Supplier engagement Social issues in procurement

3 Developing a Sustainable Procurement Policy Agenda 09.00Introductions and objectives 09.30Sustainable procurement policies 10.30Break 10.45Sustainable procurement strategy Taking this forward 11.30Action Planning 12.00Close

4 Developing a Sustainable Procurement Policy Format and style of workshops  Interactive  Informal  Varied  Proactive

5 Developing a Sustainable Procurement Policy Objectives Develop a shared understanding of what a good Sustainable Procurement Policy looks like Review good practice Identify opportunities to move our institution forward

6 Developing a Sustainable Procurement Policy Sustainable Procurement Policy  Who is the audience?  What does it do?  What does it look like?

7 Developing a Sustainable Procurement Policy Who is the audience?  Senior management  Suppliers and contractors  Internal customers (of purchasing) e.g. budget holders  Employees (within purchasing & outside)  Any other stakeholder

8 Developing a Sustainable Procurement Policy What does it do? Reflects key impacts Reflects business priorities Shows intent Gets buy In and support Stimulates action Informs targets and strategy

9 Sustainable procurement policy! What does it look like?

10 Developing a Sustainable Procurement Policy Using your skills, knowledge and experience  Read and review 3 of the example policies  Highlight key content and themes  Produce a checklist to complete a high quality policy  Be prepared to report back to another group

11 Feedback! Policy Review Exercise

12 Developing a Sustainable Procurement Policy Putting the policy into practice  Supported / signed off at the highest possible level  Regularly revisited and updated the institution becomes more experienced  Should be widely disseminated

13 Developing a Sustainable Procurement Policy Putting the policy into practice  Those involved in procurement should have an in depth introduction to the policy  Supporting information should be made available to help implementation  Progress should be monitored, how are people using the policy? Can it be improved?

14 Developing a Sustainable Procurement Policy Summary  Develop one or reflect the objectives in existing policy  Get buy in and commitment  Communicate it  Support staff implement is with guidance and workshops  Review and update with experience

15 Developing a Sustainable Procurement Strategy

16 What have you got in place already? What should your strategy include? What steps do you need to take?

17 Developing a Sustainable Procurement Strategy What have you got in place?  Has a cross functional team been set up to develop and implement a strategy?  Has an environmental / social / profile risk assessment been completed?  Has a specific contracts risk register been compiled?  Has the organisation documented a sustainable purchasing policy? Has this been communicated

18 Developing a Sustainable Procurement Strategy What have you got in place?  Centralised versus decentralised purchasing  What major projects or purchases are on the horizon  Outsourcing of services – what are the opportunities

19 Developing a Sustainable Procurement Strategy What should your strategy include?  Introduction – why sustainable procurement is needed, drivers and the issues  Guiding principles – what is the strategy trying to achieve, links with the values and mission of your organisation. Roles and responsibilities, commitment

20 Developing a Sustainable Procurement Strategy What should your strategy include?  Strategy – outlines how the program will be implemented, a process description of what you are going to do when. Relate to existing procurement practice and process rather than creating new ones  Work plan – providing timescales, specific implementation steps, SMART  Funding and staffing – who and how much time it is going to take

21 Developing a strategy Review Exercise

22 Developing a Sustainable Procurement Strategy What steps do you need to take?  Put a team together – cross functional  Get high level support and commitment  Analyse purchasing practice Baseline audit should do this Evaluate supplier base?  Resources in place  Risk analysis of the goods and services you procure  Develop guidance to support implementation – to integrate into procurement process  Communicate it internally and externally  Monitor and review

23 Many thanks Jimmy Brannigan jbrannigan@esdconsulting.co.uk


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