1. IPY Data Management Mark A. Parsons co-chair IPY Data Policy and Management Subcommittee eGY Meeting Boulder, Colorado, USA 13 March 2006 World Data Center for Glaciology, Boulder Facilitating the international exchange of snow and ice data

2. MAP 2006.03.13 2 What is IPY? The largest and broadest research program the planet has ever seen! As of January: >30,000 investigators >60 countries >1000 expressions of intent >200 coordination proposals Addressing physical, life, and social sciences +200 more 31 Jan. Only 352 days away

3. eGY IHY Year of Planet Earth?

4. MAP 2006.03.13 4 What is IPY? A fantastic data management challenge!

5. MAP 2006.03.13 5 2 IPY Data Meetings in Cambridge 2 March: Inaugural meeting of the IPY Data Policy and Management Subcommittee 3-4 March: An IPY data management planning workshop

6. Data Subcommittee Mark Parsons, USA; co-chair Taco de Bruin, Netherlands; co- chair Nathan Bindoff, Australia (represented by Kim Finney) Joan Eamer, Norway/UNEP Hannes Grobe, Germany Ray Harris, UK/GEOSS Ellsworth LeDrew, Canada Xin Li, China (absent) Håkan Olsson, Sweden Alexander Sterin, Russia/WMO (Evgeny Vyazilov) Vladimir Papitashvilli, USA/eGY Birger Poppel, Greenland Eberhard Fahrbach – liaison to JC Dave Carlson – Director IPY- IPO Addressing issues of IPY data definition Data policy Relations to observational systems

7. MAP 2006.03.13 7 An IPY Data Management Workshop Over 40 participants from 13 countries Major goal: determine functions, form, and implementation for an IPY Data and Information Service

8. MAP 2006.03.13 8 Organization of IPY Data Management IPY Joint Committee Data Policy & Management Subcommittee scientists data managers funding agencies Programme Office Data & Information Service eGY Projects Data Centers, Virtual Observatories, etc. Users

9. MAP 2006.03.13 9 Alternate Views of the DIS DIS?

10. MAP 2006.03.13 10 Format of the meeting Presentations on existing approaches Breakout groups to identify issues and recommendations Standards Managed data access Identifying archives Data discovery Data submission/publication Semantics

11. MAP 2006.03.13 11 Why do data management? Our primary purpose should be to serve the objectives of IPY, esp: International exchange Interdisciplinary science Building a legacy Who or what does eGY data management serve?

12. MAP 2006.03.13 12 Crosscutting themes or recommendations Outreach—working toward the culture change, “Preserve or Perish” To providers, users, developers, public On the value of data management, open access, and data publication On the use of standards (esp. ISO19115 and OGC) Awareness of appropriate technologies Clarification of terms, eg. “discovery” “open access” Need to recognize different cultures require different approaches Encourage formal recognition for data publication eGY can help develop a data management outreach strategy

13. MAP 2006.03.13 13 Crosscutting themes or recommendations Pre-collection survey Planned (funded) data to be collected Other data needed? Planned data access mechanisms Existing archives, portals, experts—identify gaps (missing and nonparticipating data center) Develop a registry (linked to the IPO/honeycomb) Need to track throughout project—relate to outreach Linkage, access to, and preservation of operational data

14. MAP 2006.03.13 14 Crosscutting themes or recommendations Phased approach necessary for everything Initially pragmatic and based on existing structures and technologies Aim high for the future, act as a catalyst Consider developing some prototype approaches to discovery, access (information commons), organization…. Hybrid of distributed and centralized data Need a high level architecture diagram.

15. MAP 2006.03.13 15 Crosscutting themes or recommendations Pursue corporate funding (as well as national) OGCII is a possible partner Need an overarching/coordinated data “proposal”--task group?

16. MAP 2006.03.13 16 Some immediate outcomes (more later) IPY data policy (by 15 Apr.) Letter from JC to national funding agencies identifying specific DM requirements and requesting explicit DM funding. Recommendation to ICSU and WMO to designate an data coordinator. Efforts to link to the observational community IPY Knowledge Organization Group Presentation at EGU, 4 April Townhall meeting at EGU. 5 April

17. Data Systems Today © N. Carr 2006

18. What they need to become © N. Carr 2006

20. Backup slides

21. MAP 2006.03.13 21 Discussed and refined the draft IPY data policy: Create a data policy to meet IPY objectives International collaboration Interdisciplinary science Building a legacy Free and open access Defined data types Metadata Publications Data used by IPY Data generated by IPY Exceptions: ethical endangered species commercial Outcomes of data committee meeting