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Published byLambert Brice Franklin Modified over 9 years ago
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Traveling with KYTC 4/10/2001
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Advantage Travel System Documents Utilized –TE(In-State Authorization) –TEO(Out-of-State Authorization) –TEC(Out-of-Country Authorization) –TP(Travel Reimbursement)
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TE (In-State Authorization) When Utilized –Staying at a Park –Using a Motor Pool Vehicle –Paying In-State Registration Fee
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TE (In-State Authorization) Approvals Required –Levels 1 & 2 –Both in creating office
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TE (In-State Authorization) Documentation Required –No defined form –Backup maintained in the creating office –Screen print from the system to provide to the Park at check-in
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TE (In-State Authorization) Document Flow –Totally within the creating office
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TEO (Out-of-State Authorization) When Utilized –All Out-of-State Travel Exception –One day trip with NO motor pool and NO registration fee
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TEO (Out-of-State Authorization) Approvals Required –Levels 1, 2, & 3 –First two in the Department/Office requesting travel –Third in the Division of Accounts
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TEO (Out-of-State Authorization) Required Documentation –Justification Memo –Form TC 31-20 –Any necessary additional documents
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TEO (Out-of-State Authorization) Additional documents –Agenda –Cost Comparison (Drive vs. Fly) –BTA Funding Information
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TEO (Out-of-State Authorization) Document Flow –Department requesting authorization –Commissioner of Fiscal Management/ Secretary’s Office –Division of Accounts
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TEC (Out-of-Country Authorization) When utilized –All Out-of-Country Travel
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TEC (Out-of-Country Authorization) Approvals Required –Levels 1, 2, 3, & 4 –First two in the Department/Office requesting travel –Third in the Division of Accounts –Fourth in the Finance Cabinet
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TEC (Out-of-Country Authorization) Required Documentation –Justification Memo –Form TC 31-22 –Any necessary additional documents
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TEC (Out-of-Country Authorization) Additional documents –Agenda –BTA Funding Information
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TEC (Out-of-Country Authorization) Document Flow –Department requesting authorization –Commissioner of Fiscal Management/ Secretary’s Office –Division of Accounts –Finance Cabinet
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TP (Expense Reimbursement) When utilized –Any expense reimbursement Employee Non-Employee
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TP (Expense Reimbursement) Approvals Required –Levels 1, 2, & 3 –First two in the Division/Office requesting reimbursement –Third in the Division of Accounts
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TP (Expense Reimbursement) Required Documentation –Form TC 31-21 –Any receipts required by 200 KAR 2:006 and Transportation Cabinet travel policies –Park folio if TE used to pay for lodging
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TP (Expense Reimbursement) Document Flow –Department requesting authorization –Division of Accounts
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Creating Travel Documents Separate expense Line for lodging and per diem Separate expense Line for each day mileage is claimed Separate expense Line for each miscellaneous expense item
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Benefits Employees are reimbursed quicker Details maintained electronically Detailed reporting capability
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