1. Draft joint PCC structure
Mandatory committees
Voluntary committees
Summary of key points for each committee
PCC members to nominate 2-3 first choices for participation as individuals
PCC members to nominate 2-3 second choices for participation as individuals

2. PCC mandatory committees
Governance group
Secretary
Standing committee
Non-worship
buildings/
land/sites
HR/staff
Church buildings/ churchyards
Health & Safety/ Risk reduction
Archives/
history framework
Finance
Youth, children, families, older/vulnerable adults

3. PCC voluntary committees
Governance group
Secretary
Hambledon
Issues
Busbridge
Issues
Deanery/
Churches
together
Mission/finance-
giving/support
Evangelism,
Discipleship,
Small groups

4. PCC governance group
an ‘officer group’ of the PCC - Rector and wardens
oversees the running of the PCC
sets policy of PCC governance documents
ensures sub committees meet
ensures PCC meets its requirements (e.g. PCC must meet 3 times a year)
sets agenda and decides if PCC needs to discuss item as whole or in 2 PCCs
receives sub-committee information
decides date of APCM
links with PCC secretary

5. PCC Secretary manages the paperwork and records of the PCC
prepares PCC and APCM meetings
publishes notices of election
submits returns and forms to Diocese
acts as link person between Diocese-PCC for statutory duties
acts as a link between Electoral Roll Officer(s) (also mandatory) and PCC

6. Standing committee must comprise members of the trust body [the PCC]
exists to conduct urgent decision-making business of the PCC beyond powers of individuals or groups
not an advisory group or sub-committee of the PCC but the full PCC in miniature with full powers of the PCC

7. HR/Staff/Personnel committee
‘staff’ applies to any contracted paid staff or unpaid volunteers
sets policy for staff reviews and documentation
ensures PCC conforms to employment law
liaises with Rector as line manager on matters of staffing
holds and reviews relevant confidential documentation such as awards and qualifications
ensures there is an up to date staff handbook
ensures Benefice Office conforms (with non-worship buildings team/H&S team) to requirements

8. Health & Safety/Risk Reduction committee
sets policy for regular (annual?) as well as ad hoc risk assessments
ensures assessments are completed by relevant groups
takes advice from competent individuals and ensures documentation in place for records/action
informs other committees (eg staff for office or churchyard for church site checks) of requirements and works with them to ensure adherence
reviews risk documents including risk assessments

9. Finance Committee 2 treasurers meet on short term finance policy
2 treasurers meet with Rector, Associate and wardens for shared oversight of long-term finance policy
works with others to set long term forecasts/trends
sets policy on expenditure
sets annual budget and submits to PCC
sets delegated authority on levels of annual expenditure by sub-committees
oversees and approves (with other sub-groups) all requests for funding within the church
(e.g. services)
monitors expenditure
ensures finances and planning for finances are never in deficit
ensures stewardship and legacies are addressed by the church
ensures financial returns completed/audits undertaken as required

10. Youth, children, families, older/vulnerable adults safeguarding committee
oversees strategy for future priorities (working with Rector/staff especially staff member for older people and Youth Director for children)
monitors safeguarding and ensures processes in place
acts (through safeguarding officer) as link point between PCC and Diocese
ensures paperwork related to areas is maintained, reviewed and up to date, in particular CRB clearance, checks and protocols for child/vulnerable protection reporting
receives reports from Y-C-F-O/V people activity and reports summary of this to PCC
ensures work in this area is on-going through the work of others

11. Archives/history framework committee
sets policy for which documents/information is collected, how and where stored
takes advice on legislation and ensures this is acted on
works with staff to ensure current records of church are developed for future use
ensures that records of documentation are kept and known
ensures protocols in place so documents are indexed and accessible

12. Church buildings/churchyards committee
sets policy for churchyard use, access and maintenance
ensures safety (liaises with H&S team)
ensures that each church has a church and churchyard action team
ensures that church buildings are maintained and safe
ensures that plans are in place for equipment maintenance/development

13. Non-worship buildings/land/sites committee
ensures sites relating to staff, staff housing and office conform to requirements
ensures they are kept in good order
ensures inspections are carried out
ensures planning in place for renewal/development/upkeep
ensures financial aspects taken into account

14. Hambledon issues committee
deals with issues specific to Hambledon that are not regulatory but require discussion and input from Hambledon PCC members

15. Busbridge issues committee
deals with issues specific to Busbridge that are not regulatory but require discussion and input from Busbridge PCC members

16. Deanery/churches together committee
sets policy for engagement with wider church in area/Diocese
ensures that Busbridge and Hambledon have a voice in such areas

17. Evangelism, Discipleship, Small groups committee
sets governance policy of church for small groups, evangelism, discipleship
receives reports from relevant church members and groups on activity and reports summary of this to PCC
ensures that EDS is on-going in the church through the work of others
answers queries of PCC on EDS
working with Rector/staff, sets priorities for EDS strategy

18. Mission, finance-giving, support committee
sets policy for mission giving
liaises with mission giving team by receiving reports for PCC of mission giving activity
reports summary of such to PCC
acts as link with Diocese in mission element of parish share