1. COLLEGE OF LAW STUDENT ORGANIZATION INSTRUCTIONS & TIPS Student Bar Association 2013-2014

2. Important Contacts  Vivian Nava-Schellinger Director of Admissions and Student Groups Vivian.Corral-Nava@asu.edu Vivian.Corral-Nava@asu.edu  Craig Parrish VP of Finance Cfparris@asu.edu Cfparris@asu.edu  Jenna Verity VP of Student Leadership Jenna.Verity@asu.edu Jenna.Verity@asu.edu

3. Registering Student Organizations Step 1:  Register the student group with the College of Law Office of Admissions, Financial Aid, and Student Life  Required by the College of Law and for SBA Funding  Need to attach by-laws, mission statement/constitution  Student Group Authorization Form Student Group Authorization Form  Send to Vivian at Vivian.Corral-Nava@asu.eduVivian.Corral-Nava@asu.edu

4. Registering Student Organizations Step 2:  Register the student group with ASU Student Clubs and Organization Support  Not required but highly recommended  Allows organization to be eligible for GPSA funding  Register the Student Organization with OrgSyncOrgSync  Click “Join an Org” and create an account  Find existing organization and click “Settings” or click “Register New Organization”  For help, go to Tempe Clubs and OrganizationsTempe Clubs and Organizations  Register for and attend a Mandatory Info SessionMandatory Info Session

5. Organization Event Planning  Meet with E-Board and Submit a Projected Semester Calendar of Events and Budget by August 28 th (Fall) and January 15 th (Spring)  Check for availability of event dates and submit event on the College of Law Master CalendarCollege of Law Master Calendar  Reserve a room for the event/meeting on the College of Law Room View Page College of Law Room View Page  For Faculty involvement in events, check with Vivian (Vivian.Corral-Nava@asu.edu) for their availabilityVivian.Corral-Nava@asu.edu

6. Organization Event Funding  Submit the “Funding Request Form” to VP of Finance if needing SBA Funding for the Event  Funds available on a first-come, first-serve basis  Co-Sponsoring  Approved Catering Vendors  Resources for Student Organizations Resources for Student Organizations  GPSA Funding  Requests are due by 7 th of the month prior to the event  Need an Assembly Member to Sponsor Request  Graduate Student Organization Event Funding Graduate Student Organization Event Funding

7. SBA Funding Guidelines  Approx. $900 limit per organization per event  May award more to organizations that co-sponsor  Food/Catering Budgets  $2-3 per person for lunch meetings, even with speakers  $5-7 per person for evening/weekend events (depending on size of event, number of speakers, community involvement, etc.)  Limiting approval to 2-3 funded events per day  Fundraising is not required but organizations may be rewarded with a higher approved budget for utilizing alternate funding methods

8. SBA Funding Board Meetings  Fall Semester  Wednesday, August 21 st  Thursday, August 29 th  Thursday, September 26 th  Thursday, October 24 th  Thursday, November 14 th  Spring Semester  Thursday, January 16 th  Thursday, January 30 th  Thursday, February 27 th  Thursday, March 27 th *All SBA Funding requests are due by 7pm on the Monday before the scheduled Funding Board Meeting (No Retroactive Approval)

9. Organization Events Advertising  Submit event to the College of Law Master CalendarCollege of Law Master Calendar  Events posted to Master Calendar will be featured on the SBA Facebook Page  Post announcement on the Daily DisclosureDaily Disclosure  Limited to three (3) posts prior to the event  Post flyers  Table in the Rotunda  College of Law Room View Page College of Law Room View Page

10. Upcoming SBA Events  Dean’s Welcome Back BBQ  August 22 nd at 6pm  Papago Park – South Ramada  SBA Tailgating  ASU vs. Wisconsin September 14 th  ASU vs. USC September 28 th