1. Visual 4.1 UNIT 4 RECORDKEEPING AND DOCUMENTATION

2. Visual 4.2 Given an incident description and working in small groups, the students will identify three documentation tasks to be performed by the Incident Safety Officer (ISO). OBJECTIVE

3. Visual 4.3 INTRODUCTION TO RECORDKEEPING AND DOCUMENTATION Primary responsibility of the Health and Safety Officer (HSO)Primary responsibility of the Health and Safety Officer (HSO) Incident Safety Officer's functionIncident Safety Officer's function

4. Visual 4.4 FIREFIGHTER FATALITY AND INJURY DATA

5. Visual 4.5 Statistics influence and affect the safety of department personnel and operations by showing trends that indicate improvement or regression in firefighter fatalities, accidents, and injuries.

6. Visual 4.6 ONDUTY FIREFIGHTER DEATHS 1977-1993 0 50 100 150 200 157 171 124 138 135 125 113 119 126 121 130 136 117 107107 75 77 77 78 7980 81 82 8384 85 86 87 88 8990 91 92 9319

7. Visual 4.7 AGENCIES GENERATING DATA National Fire Protection AssociationNational Fire Protection Association United States Fire AdministrationUnited States Fire Administration International Association of FirefightersInternational Association of Firefighters National Fire Incident Reporting SystemNational Fire Incident Reporting System

8. Visual 4.8 How many of the departments represented in class maintain data on accidents, occupational injuries, and occupational exposures?

9. Visual 4.9 INCIDENTS THAT NEED TO BE DOCUMENTED FatalitiesFatalities AccidentsAccidents InjuriesInjuries IllnessesIllnesses Occupational illness and health exposuresOccupational illness and health exposures

10. Visual 4.10 IMPORTANCE OF RECORDKEEPING

11. Visual 4.11 Why is it important to maintain departmental accident and injury records?

12. Visual 4.12 OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION

13. Visual 4.13 23 States and 2 Territories are covered by State OSHA programs that include mandates for firefighters.

14. Visual 4.14 Remaining States are covered by Federal OSHA, which does not include municipal or volunteer firefighters.

15. Visual 4.15 OSHA LOG 200 Requires employer to list all fatalitiesRequires employer to list all fatalities List all nonfatal injuriesList all nonfatal injuries List all nonfatal occupational illnessesList all nonfatal occupational illnesses

16. Visual 4.16 OSHA Log 200 must be posted from February 1 to March 1 of each year.

17. Visual 4.17 OCCUPATIONAL INSURANCE Workers' CompensationWorkers' Compensation Private insurancePrivate insurance Self-insuranceSelf-insurance

18. Visual 4.18 Legal liability can exist for an employer not providing insurance.

19. Visual 4.19 Who maintains the OSHA Log 200 in your department?

20. Visual 4.20 How does the injury reporting process work in your department?

21. Visual 4.21 TYPES OF DOCUMENTATION

22. Visual 4.22 DOCUMENTATION Department policyDepartment policy Governmental/Jurisdictional policyGovernmental/Jurisdictional policy

23. Visual 4.23 TYPES OF INCIDENTS THAT MUST BE DOCUMENTED Fatalities--PSOB Act for line-of-duty deathsFatalities--PSOB Act for line-of-duty deaths AccidentsAccidents InjuriesInjuries Occupational illnessesOccupational illnesses Occupational exposuresOccupational exposures

24. Visual 4.24 SUPERVISOR'S RESPONSIBILITY FOR DOCUMENTATION Appropriate reports completedAppropriate reports completed Requests assistance as neededRequests assistance as needed

25. Visual 4.25 INCIDENT SAFETY OFFICER'S RESPONSIBILITY Initiates an investigationInitiates an investigation Requests additional resources as neededRequests additional resources as needed

26. Visual 4.26 ADDITIONAL RESOURCES Law enforcementLaw enforcement MechanicsMechanics Structural engineersStructural engineers Industrial hygienistsIndustrial hygienists

27. Visual 4.27 ADDITIONAL RESOURCES (cont'd) Fire protection engineersFire protection engineers Testing laboratoriesTesting laboratories Fire investigatorsFire investigators

28. Visual 4.28 VITAL INFORMATION FOR DOCUMENTATION Date and timeDate and time Name of supervisorName of supervisor Street locationStreet location Date and time supervisor was notifiedDate and time supervisor was notified Type of activityType of activity

29. Visual 4.29 VITAL INFORMATION (cont'd) Employee dataEmployee data Employee assignmentEmployee assignment Brief description of incidentBrief description of incident Type of injury/Type of damageType of injury/Type of damage Replacement cost of equipmentReplacement cost of equipment How to prevent from recurringHow to prevent from recurring

30. Visual 4.30 Document an injury to a firefighter who sprains an ankle at a fire and requires treatment at the local hospital!

31. Visual 4.31 ACCIDENT AND INJURY ANALYSIS

32. Visual 4.32 IMMEDIATE SUPERVISOR Begun immediatelyBegun immediately Per department policyPer department policy Submit documentation per protocolSubmit documentation per protocol

33. Visual 4.33 INCIDENT SAFETY OFFICER Involvement based on severity and type of incidentInvolvement based on severity and type of incident May involve HSOMay involve HSO

34. Visual 4.34 FIREFIGHTER FATALITY ANALYSIS Police reportsPolice reports OSHAOSHA Insurance companyInsurance company PSOBPSOB OtherOther

35. Visual 4.35 CONFIDENTIALITY

36. Visual 4.36 INCIDENT SAFETY OFFICER'S RESPONSIBILITY Maintains confidential informationMaintains confidential information Any medical reports forwarded to fire department physicianAny medical reports forwarded to fire department physician Occupational exposuresOccupational exposures

37. Visual 4.37 The key for the ISO is to ensure that confidentiality is maintained when working with medical records.

38. Visual 4.38 POSTINCIDENT ANALYSIS

39. Visual 4.39 VIDEO "The Postincident Analysis--Positive Actions and Areas for Improvement"

40. Visual 4.40 INCIDENT SAFETY OFFICER'S INVOLVEMENT IN THE POSTINCIDENT ANALYSIS Address safety and health concernsAddress safety and health concerns Firefighter fatality or injuryFirefighter fatality or injury Occupational exposuresOccupational exposures

41. Visual 4.41 SAFETY AND HEALTH ISSUES-- POSTINCIDENT ANALYSIS PPEPPE AccountabilityAccountability Health concernsHealth concerns

42. Visual 4.42 WHY CONDUCT A POSTINCIDENT ANALYSIS? Improve incident safety; revise policy as neededImprove incident safety; revise policy as needed Review incident operationsReview incident operations Identify training and education needsIdentify training and education needs

43. Visual 4.43 Activity 4.1 Reporting Procedures and Documentation

44. Visual 4.44 SUMMARY

45. Visual 4.45 Recordkeeping and documentation provide a valuable source of information to determine trends and issues.

46. Visual 4.46 If recordkeeping is not completed or is done improperly, liability problems can occur.

47. Visual 4.47 The ISO is responsible for the reporting and documentation process for incidents he/she is investigating.

48. Visual 4.48 The PIA is a critical factor for improving the safety and health process and the ISO must be part of this process.