1. How to Run a Meeting

2. Before During After

3. Before During After

4. Send out Reminders! Call, text, email Include time, location, agenda Let them know their presence is important! Coming to our meeting?

5. Think about the Room If possible, arrange chairs in a circle

6. Think about the Room Consider adding plants, flowers, music…

7. Think about the Room Post the agenda

8. Think about the Room Have quote relevant to topic

9. Think about the Room Provide food

10. Before During After

11. The Three Rs Relationship Reality Response Reality Response Relationship

12. The Three Rs: Relationship Reality Response Relationship

13. The Three Rs: Relationship New member welcome: The power of touch Reality Response Relationship

14. The Three Rs: Relationship Get people talking! Reality Response Relationship

15. The Three Rs: Relationship Get people talking! –Suggestion: 3 rounds of introductions Reality Response Relationship

16. The Three Rs: Relationship Get people talking! –Suggestion: 3 rounds of introductions (example): Round 1: Introduce self…name, major, where from Reality Response Relationship

17. The Three Rs: Relationship Get people talking! –Suggestion: 3 rounds of introductions (example): Round 1: Introduce self…name, major, where from Round 2: What brought you to this meeting? Reality Response Relationship

18. The Three Rs: Relationship Get people talking! –Suggestion: 3 rounds of introductions (example): Round 1: Introduce self…name, major, where from Round 2: What brought you to this meeting? Round 3: If the world were free from hunger, how would life be different? Reality Response Relationship

19. The Three Rs: Relationship Review your chapter agreements –Example: Maintain a good attitude Listen respectfully Don’t dominate Resolve conflicts Reality Response Relationship

20. The Three Rs: Reality Reconnecting to our mission and the reality of global hunger –Hunger Journeys –Ted talks and other videos –Readings Reality Response Relationship

21. The Three Rs: Response Review your chapter’s action and learning goals from the VCA –Deli ops –Expanding the Dialogue –Becoming changemakers Reality Response Relationship

22. Other Considerations Start and end on time

23. Other Considerations Review the agenda, and follow it

24. Other Considerations Have hand-outs? –Don’t distribute while facilitator is talking. People don’t really listen when things are being handed out.

25. Other Considerations Make it fun! –How many times did you laugh?

26. Other Considerations Bring the meeting to a clear close…don’t let it dribble. –Articulate action items –Set date for next meeting –Thank everyone for coming!

27. Before During After

28. Send everyone a thank you email with notes and actions from the last meeting

29. After Someone not show up? Call/text/email and let them know they were missed! We missed you!!!

30. Tips for Facilitation

31. Be yourself!

32. Tips for Facilitation Be yourself! Keep things on track, but be flexible

33. Tips for Facilitation Be yourself! Keep things on track, but be flexible Listen well…encourage questions and exploration

34. Tips for Facilitation Be yourself! Keep things on track, but be flexible Listen well…encourage questions and exploration Note who is not speaking and invite participation

35. Tips for Facilitation Be yourself! Keep things on track, but be flexible Listen well…encourage questions and exploration Note who is not speaking and invite participation Let the group help

36. And now you know… How to Run a Meeting!