1. Midwestern State University Human Resources How to Complete a Hiring Screening Matrix Faculty & Staff 03/11

2. Purpose of the Hiring Screening Matrix Intended to assist supervisors in evaluating applicants to ensure that hiring decisions are objective, fair, and unbiased and based on job-related criteria Form is to be completed by the hiring supervisor or chair of designated search committee, if applicable List the applicants on the matrix BEFORE determining their ranking, interviewing, or making hiring decisions –The total ranking score of each applicant on the form is used to determine eligibility for interview Begin completing the form as applications are received and continue until the position has been closed and all applicants have been listed and ranked –You may begin interviewing applicants while still receiving applications Before completing the Hiring Matrix, be sure to review the form’s instructionsform’s instructions

3. Hiring Matrix Matrix will be emailed by HR to hiring supervisor after position has been posted HR will customize the matrix based on the job description The hiring supervisor may change or add to the requirements on the matrix based on the job description or special requirements

5. Alphabetize the candidates by last name Assign a 0 score if applicant does not meet requirement Assign a 1 score if applicant meets requirement Assign a 2 score if applicant exceeds requirement Add the scores across for each applicant and enter a Total Score to determine applicant ranking Matrix Scores

7. Matrix Instructions for Clerical Positions Includes a column for the actual typing speed –The actual typing speed is not added in the applicant’s total score Includes a column for the matrix typing score –Assign a typing score based on typing speed: 0-31 wpm = 0 score 31-60 wpm = 1 score 61 + = 2 score –Matrix typing score is added in the applicant’s total score

9. May be submitted to HR by email or may be printed and completed by hand Must include all applicants that have submitted an application for your position If you choose to leave the position open during interviews, all applications received during this time must be evaluated and added to the matrix Hiring Matrix

10. Select at least three applicants to interview who meet the minimum requirements Written justification is needed if interviewing less than three applicants receiving the highest total scores Matrix must be approved by HR Director before interviews are scheduled Interviews

11. For additional information, please call Human Resources at 4221.