1. Title IX Workshop University Policies on Sexual Harassment , Discrimination, Sexual Misconduct, Dating and Domestic Violence and Stalking (Adapted from presentation by Saul Ewing) Washington Adventist University General Assembly September 8, 2015

2. Title IX Educational Amendments of 1972
“No person in the United States shall, on the basis of sex, be excluded from participation in, be denied benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance.”
20 U.S.C.A. section 1681(a).

3. The Dear Colleague Letter April 4, 2011

4. What is a DCL?
Significant guidance document that clarified and amplified an earlier 2001 DOE ruling
Legal authority is based on law and regulations
Must be consistent with law and regulations

5. 2001 Guidance
Focused on sexual harassment of students by employees, other students, and third parties.
Squaring Title IX with Supreme Court decisions in Gebser and Davis, which confirmed individual damages available for Title IX violations.
2001 Guidance explained that individual lawsuit or not, institution must act to provide a prompt and equitable resolution for complaints of sexual harassment.

6. 2001 Guidance Also mentioned a number of things that
are reiterated in April 2011, including:
For more severe conduct, even a single incident may constitute sexual harassment that triggers the institution’s duty to act.
Acquiescence in the sexual conduct does not always mean the conduct was welcome, nor does it always mean it was not harassment.
“If harassment has occurred, doing nothing is always the wrong response.”

7. 2011 DCL Incorporates 2001 Guidance.
Focuses on sexual violence as a violation of Title IX
Now expanded to include domestic violence and stalking
How would you expect an institution to deal with the consent issue when alcohol is involved:
Well, the way that we think you need to be thinking about something like alcohol use is and what we’ve tried to address is when you have someone who is incapable of giving consent. It’s not the bare fact of alcohol use. It’s when there’s a consequence of it is one of the things we’re talking about. The other important thing to keep in mind is that along the line you should be conveying the message that being under the influence as a victim doesn’t make you guilty of anything. Being under the influence as a perpetrator doesn’t excuse the conduct.

8. Sexual Discrimination is prohibited.
Logic of the 2011 DCL
Sexual Discrimination is prohibited.
Sexual Harassment = Sex Discrimination
Sexual Violence = Sexual Harassment
THEREFORE …
Sexual Violence = Sexual Discrimination

9. Core Title IX Requirements – per 2011 DCL
Schools must:
adopt and publish a policy against sex discrimination;
adopt grievance procedures providing for prompt and equitable resolution of sex discrimination;
designate at least one employee to coordinate and carry out Title IX responsibilities; and …

10. Training
“OCR recommends that this training be provided to any employees likely to witness or receive reports of sexual harassment and violence, including teachers, school law enforcement unit employees, school administrators, school counselors, general counsels, health personnel, and resident advisors.” (p. 4)

11. Training Employees: Students:
Institutional obligations and issues of confidentiality.
“[R]ecognizing and appropriately addressing allegations of sexual harassment or violence under Title IX”
Institutional policies and procedures.
Preventative education programs as part of orientation.
Students:
See above.

12. Title IX Notices

13. Notice of Nondiscrimination
“The notice must be widely distributed to all students … employees, applicants for admission and employment, and other relevant persons.” (p. 6)
OCR “recommends that a ... nondiscrimination policy state that prohibited sex discrimination covers sexual harassment, including sexual violence, and that the policy includes examples of the types of conduct that it covers.” (p. 7)

14. Notice of Grievance Procedures
Procedures should be easily understood, easily located, and widely distributed. Whether Complaints vs. other student, employee, faculty member, or others.
Procedures should be prominently posted on website, sent electronically to all members of school community, available throughout campus, and summarized in or attached to major publications

15. Title IX Coordinator
Trained as to what constitutes sexual harassment, including sexual violence
Understand grievance procedures
Available to provide assistance to school law enforcement regarding response
Identify and address systemic issues

16. Title IX Coordinator Oversight Not leading every investigation
Work to avoid appearance of conflict of interest – taking the “30,000 foot” view

17. Prompt and Equitable Grievance Procedures
OCR has determined that “more clarification and explanation are needed” as to:
Notice of the grievance procedures
Complaint investigations
Time frames
Notice of outcome

18. Grievance Procedures Critical to achieve compliance:
Notice of the grievance procedures, including where a complaint may be filed;
Application of the procedures to complaints alleging harassment by employees, other students or third parties;
Adequate, reliable, and impartial investigation of complaints, including the opportunity for both parties to provide witnesses and other evidence;

19. Grievance Procedures
Designated and reasonably prompt timeframes for the major stages of the complaint process;
Notice to parties of the outcome of the complaint; and
An assurance that the school will take steps to prevent recurrence of any harassment, and to correct its discriminatory effects on the complainant and others if appropriate.

20. The Grievance Process – Interim Measures
Must be clear to complainant how to lodge a Complaint. After received …
Consider interim remedial measures
Must Minimize Impact on the Complainant
No Contact Orders
Move Residence
Providing escort to complainant
Ensuring that complainant and respondent do not attend the same classes
Moving to different residence halls
Counseling, medical, academic support services

21. The Grievance Process – Investigation
Intersection with local police investigations:
Police investigations are NOT determinative and do NOT relieve school of its obligations
May need to temporarily delay fact-finding while police are gathering evidence
Should notify complainant of the right to file a criminal complaint and not dissuade him/her from doing so
Must now include an “Amnesty Clause” as directed by MHEC
“Collecting physical evidence, conducting initial interviews with the complainant and the accused.” (Katskee)

22. Example of Amnesty Clause
Student Amnesty Policy and Bystander Intervention.
Washington Adventist University is committed to the safety and well-being of all of its students. As such, Washington Adventist University has a variety of policies in place to help enhance the safety of the campus community. Washington Adventist University encourages the reporting of sexual misconduct. Sometimes, students may be reluctant to come forward and report an incident of sexual misconduct, or serve as a witness, because they are concerned that they may be charged with violating other campus polices, such as WAU’s alcohol or drug policy. 
Therefore, for students who report an incident of sexual misconduct or who serve as witnesses to an incident of sexual misconduct, the University will not institute disciplinary sanctions for his or her own personal consumption of drugs or alcohol related to the incident as long as any such violations did not place the health or safety of any other person at risk.
Washington Adventist University may pursue other educational remedies regarding the use of alcohol and illegal drugs in order to protect the health and well-being of the student.

23. Pop Quiz

24. TRUE OR FALSE?
Student tells Resident Advisor she was raped by an athlete at an off-campus party, identifying player by name. Student demands that RA not tell anyone. RA nonetheless tells athlete’s coach. Coach brings player in and benches him at next two games, but doesn’t identify female student by name, consistent with her wishes.
True or False: RA and coach have fulfilled the requirements of Title IX.

25. Who may appeal a hearing outcome?
The complainant
The respondent
Either party, so long as both parties have the option;
Neither party
Answer: Trick question. Depends on your institution’s policies. If your process provides for appeal, it must be available to both parties. However, although OCR has suggested schools should have an appeal process, it is not mandatory.

26. TRUE OR FALSE?
If the local police begin a criminal investigation, the institution should stand down until it has been completed so as not to interfere with the criminal process.

27. Questions?