1. Grant Application Submission October, 2015 REGIONAL PROMISE GRANT

2. DURING THIS WEBINAR… 1.Final Tips 2.Review Submission Requirements 3.How to Compress a File 4.How to Use Secure File Transfer 5.Demo on Using Secure File Transfer 6.Final Questions from YOU !  Submit all questions through the chat feature. Access chat on the drop-down menu at the top of your screen.  I will answer as may questions as possible at the end of the presentation.

3. Good applications explain the project clearly and concisely! REVIEW TIPS Fresh Eyes (Student, School Board Member, Community Partner) Alignment No Question Left Behind

4. Check to make sure you have completed each required component p. 8 Purpose and Scope Vision, History, Context Needs Regional Approach 5 Components/Pillars Equity College-Going Culture Accelerated College Credit Cross Sector Collaboration PLCs Project Planning Evaluation Budget Grant Cover Page and Signed Assurances (Appendix B) State of Commitment from Each Partner and List of Partners (Appendix B) Optional Appendix Are your assurances signed?

5.  Follow the formatting specifications  See p. 8  Double-check FORMATTING 11-point font, Calibri Double spaced 1-inch margins on the sides, top, and bottom of 8½” by 11” paper 15 page narrative maximum,) No faxed applications Numbered pages

6. SUBMISSION (P. 9) FILE TRANSFER AND SNAIL MAIL Secure File Transfer – REQUIRED October 20, 2015 by 5:00pm Consider Compressing Files or combining documents in one PDF Why must we use Secure File Transfer?  Used to transfer files from one computer to another  Encrypted  Able to move LARGE files Three (3) hard copies of the Grant Application, must be received or postmarked by October 20th, 2015 Oregon Department of Education Office of Learning 255 Capitol Street NE Salem, Oregon 97310-0203 Attention: Joy Blackwell

7. HOW TO ZIP A FILE FOLDER  Move all documents into a single folder “OregonESD_RegionalPromiseGrant”  Organize documents in the folder – match to submission requirement PC Right Click on the folder Send to Compressed (Zipped) Folder Compressed folder.zip MAC Right Click on the folder Select Compress “folder name will appear” Compressed folder appears.zip

8. SECURE FILE TRANSFER (SFT) Go to “District” website https://district.ode.state.or.us/home/https://district.ode.state.or.us/home/ Click on Secure File Transfer (located under Quick Links) https://district.ode.state.or.us/apps/xfers/ Do not need user name/password

9. SECURE FILE TRANSFER  Who Receives the File? Joy.blackwell@ode.state.or.us  Who is Sending the File?  Locate your file and SEND  ZIP it!!  Enter message

10. https://district.ode.state.or.us/home/

11. Let’s Practice…..Practice Keep the receipt!

12. LAST TIP… Don’t wait until the last minute to use the Secure File Transfer! Give yourself time to work out any glitches.

13. ONE LAST NOTE… If you are funded, this is just the beginning of the work! Initial Notification Nov. 6th Final Notification Nov. 16th 1 st Grant Manager Webinar Nov. 18 th, 3:30 If you don’t receive funding, you have built good relationships and laid a foundation for future work.

14. Please enter your questions in the chat box or raise your hand to be unmuted. QUESTIONS As always I am available to answer questions at: Jennell.ives@state.or.usJennell.ives@state.or.us or 503-947-5777