1. Time & Attendance Procedure HR 001 Reviews timekeeping responsibilities for Region 9 Employees. Employees should record attendance on the timesheet each day. It is the employee’s responsibility to notify their supervisor when absent. Failure to do so may result in disciplinary action. Absences should be reported on LTC Leave Slips. These slips must be approved by supervisor and attached to timesheet. Failure to call or notify supervisor for unplanned sick will result in the hours absent being charged as unauthorized leave without pay, unless it is shown that it was medically impossible or impractical to notify the supervisor. Employees are expected to complete timesheet and leave slips for unplanned sick leave taken once he/she returns to work. In the event that an employee takes unplanned sick leave at the end of the pay period, the supervisor will need to complete timesheet and leave slip. When an employee has an unplanned absence for illness or injury that lasts more the 3 consecutive days, the supervisor will notify the HR Department. The employee may be required to provide HR with a medical release stating the employee is fit to resume duties. FMLA request process will be initiated after 5 consecutive days of absence due to 1) birth of a child, or the placement of a child with you for adoption or foster care; 2) a serious health condition that makes you unable to perform the essential functions for your job; or 3) a serious health condition affecting your spouse, child, or parent, for which you are needed to provide care

2. Timesheets Time and attendance for all LTC Region 9 employees will be reported on Bi-Weekly time and Attendance Record forms. Both employee and supervisor will sign this report certifying the correctness of the entries. The following guidelines are to be followed with regard to Time and Attendance: 1. Timesheets and leave slips must be completed, accurate, and submitted to campus timekeeper by close of business on the Thursday prior to the pay period end date. Any corrections must be submitted to timekeeper by Monday morning. 2. Leave slips should be completed immediately upon return to work if unanticipated leave is taken. If leave if taken at the end of a pay period, Supervisor must complete leave slip. Employees will sign upon return to work. 3. The Supervisor must sign all leave slips before they are turned in to the campus timekeeper. Unsigned leave slips will not be processed in the payroll system. 4. All leave slips for leave taken during the pay period must be turned in to the timekeeper no later than the last day of the pay period. 5. If you are away from campus on school business, please indicate your location and work hours on your timesheet. You must complete a travel authorization form and have it approved ANY time you are away from campus on school business. 6. Any variation from standard work hours will require prior approval of the Supervisor with notification provided to the timekeeper. 7. For instructors who have varying hours during clinical, etc., please show on the timesheet the times in and out and location for each day. Clock in and outMake sure to complete if off campus. Put total hours worked each day. Employees responsibility to total hours worked for the week.