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Moira Fraser and Peter Carr Parliamentary Service and Office of the Clerk Parliament’s website: Our thinking about the recordkeeping issues of managing a complex website
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GOVERNMENT RECORDKEEPING FORUM AGENDA Context Parliament website records Organisational culture Governance and accountability What do we capture? Are website records different? Balancing needs Where to from here
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GOVERNMENT RECORDKEEPING FORUM WHO WE ARE 2 organisations Shared website, shared intranet (accessible to 5 agencies on parliament’s precincts Intranet replicates entire external site as well
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GOVERNMENT RECORDKEEPING FORUM ORGANISATIONAL CULTURE – OFFICE OF THE CLERK Accuracy Impartiality Expertise Integrity
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GOVERNMENT RECORDKEEPING FORUM ORGANISATIONAL CULTURE – PARLIAMENTARY SERVICE Impartiality Accuracy Responsive Timeliness Usefulness
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GOVERNMENT RECORDKEEPING FORUM COMMON AREAS OF CULTURE Accuracy Impartiality Quality Completeness
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GOVERNMENT RECORDKEEPING FORUM WORKING TOGETHER - GOVERNANCE Governance has to reflect who we are, what we do and how we work Who is responsible for what?
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GOVERNMENT RECORDKEEPING FORUM WHAT DO WE CAPTURE? All of the transactional processes Non-published content, e.g. our information management policy Parliament website itself
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GOVERNMENT RECORDKEEPING FORUM WHAT DON’T WE CAPTURE? Published material – convenience copies
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GOVERNMENT RECORDKEEPING FORUM WHAT’S DIFFERENT ABOUT WEB RECORDS? Nothing, records are records.
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GOVERNMENT RECORDKEEPING FORUM GUIDE TO MANAGING WEB RECORDS Discretionary guide with some content from mandatory sources (Metadata Standard; Create and Maintain Standard; PRA 2005) Where do working on compliance? –Retention and disposal –Metadata for web records –Disaster recovery testing –Record ownership –Records from other web systems
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GOVERNMENT RECORDKEEPING FORUM BALANCING NEEDS ComplianceCommonsense Business needsHistory and heritage
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GOVERNMENT RECORDKEEPING FORUM SOCIAL MEDIA Wikis as a record Thinking about… –Twitter –You Tube –Flickr / Picassa –Arms length websites
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GOVERNMENT RECORDKEEPING FORUM QUESTIONS / DISCUSSION ???
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GOVERNMENT RECORDKEEPING FORUM IMAGES SOURCED FROM… Cle0patra (via Flickr) – slide 8 SPazzo_1493 (via Flickr) – slide 11 Parliamentary Collection – all others
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