1. Moira Fraser and Peter Carr Parliamentary Service and Office of the Clerk Parliament’s website: Our thinking about the recordkeeping issues of managing a complex website

2. GOVERNMENT RECORDKEEPING FORUM AGENDA Context Parliament website records Organisational culture Governance and accountability What do we capture? Are website records different? Balancing needs Where to from here

3. GOVERNMENT RECORDKEEPING FORUM WHO WE ARE 2 organisations Shared website, shared intranet (accessible to 5 agencies on parliament’s precincts Intranet replicates entire external site as well

4. GOVERNMENT RECORDKEEPING FORUM ORGANISATIONAL CULTURE – OFFICE OF THE CLERK Accuracy Impartiality Expertise Integrity

5. GOVERNMENT RECORDKEEPING FORUM ORGANISATIONAL CULTURE – PARLIAMENTARY SERVICE Impartiality Accuracy Responsive Timeliness Usefulness

6. GOVERNMENT RECORDKEEPING FORUM COMMON AREAS OF CULTURE Accuracy Impartiality Quality Completeness

7. GOVERNMENT RECORDKEEPING FORUM WORKING TOGETHER - GOVERNANCE Governance has to reflect who we are, what we do and how we work Who is responsible for what?

8. GOVERNMENT RECORDKEEPING FORUM WHAT DO WE CAPTURE? All of the transactional processes Non-published content, e.g. our information management policy Parliament website itself

9. GOVERNMENT RECORDKEEPING FORUM WHAT DON’T WE CAPTURE? Published material – convenience copies

10. GOVERNMENT RECORDKEEPING FORUM WHAT’S DIFFERENT ABOUT WEB RECORDS? Nothing, records are records.

11. GOVERNMENT RECORDKEEPING FORUM GUIDE TO MANAGING WEB RECORDS Discretionary guide with some content from mandatory sources (Metadata Standard; Create and Maintain Standard; PRA 2005) Where do working on compliance? –Retention and disposal –Metadata for web records –Disaster recovery testing –Record ownership –Records from other web systems

12. GOVERNMENT RECORDKEEPING FORUM BALANCING NEEDS ComplianceCommonsense Business needsHistory and heritage

13. GOVERNMENT RECORDKEEPING FORUM SOCIAL MEDIA Wikis as a record Thinking about… –Twitter –You Tube –Flickr / Picassa –Arms length websites

14. GOVERNMENT RECORDKEEPING FORUM QUESTIONS / DISCUSSION ???

15. GOVERNMENT RECORDKEEPING FORUM IMAGES SOURCED FROM… Cle0patra (via Flickr) – slide 8 SPazzo_1493 (via Flickr) – slide 11 Parliamentary Collection – all others