1. Digital initiatives Digital Initiatives at the National Library of Wales 19 th April 2007 Paul Bevan paul.bevan@llgc.org.uk

2. Digital initiatives Overview Collecting for the Library Policies Strategies Frameworks for Digitial Initiatives –DAMS –OAIS & METS –Object Models –Workflows The Way Ahead

3. Digital initiatives Collecting Digitally Remit: To collect, preserve and give access to all kinds and forms of recorded knowledge, especially relating to Wales and the Welsh and other Celtic peoples, for the benefit of the public including those engaged in research and learning.

4. Digital initiatives Digital for Access Wider Community At Home, At School, At Work Open Access VLEs New Ways of ‘Thinking About’ Resources

5. Digital initiatives Digital for Preservation Safeguarding the Original Digital Preservation Copy Backups But, shift in emphasis (preservation of the digital surrogate).

6. Digital initiatives Digital Policies Digitisation Policy Why Digitise? Access (Physical Distance, Number of Users) Enhance (Full-Text, e-Learning Environmnets, Virtual Collections) Preservation Promotion Revenue Generation

7. Digital initiatives Digital Policies Digital Preservation Policy –Support Digitisation –Prepare for Legal Deposit Legislation –Identify & Prioritise Existing Material Within Collections –Evolve Best Practices –Create/Implement Tools as Required

8. Digital initiatives Digital Strategies Digitisation Strategy –Define projects/programmes –Digitise Material According to a Selection Matrix –Collaborate with other Organisations –Seek User Feedback

9. Digital initiatives Digital Strategies Digital Preservation Strategy –Identify Existing Digital Assets –Prepare for Expected Material Types –New Ways of Collecting E-Material (eg. Online Self Deposit) –Build and Implement Infrastructure –Collaborate with other Organisations

10. Digital initiatives ‘ Frameworks’ for Digital Initiatives An institutional approach bringing together all of the processes of digitisation, digital collection and digital asset management. Digital Asset Management System OAIS METS Content Models Workflows

11. Digital initiatives A DAMS for NLW Consultancy Review & Pilot Project Procurement as part of Integrated Library Management System. Key Goals: –Ingest, manage and disseminate objects –Support current and future digitisation, digital archiving and digital collection projects. –Achieve seamless integration –Provide a platform for future dissemination methods –Open access to our digital data, within a rights-managed environment.

12. Digital initiatives About VITAL Product of VTLS Inc. –Based on FEDORA (Open Source, Increasing Uptake, Flexible & Extensible) –Client –Access Portal –VALET –Handle Server Allows the flexibility of Open Source within a managed and supported framework. Certain Developments Required –Shift to Fedora 2.1 (complete) –Integration (Authentication)

13. Digital initiatives Approach Object Review (complete) Prioritisation (Digitised Still Images)(complete) Defining Object Types (complete) Make existing Digital Archive accessible (complete) METS (complete) Develop Ingest Processes (complete) Develop Management Processes (eg. Checksumming) (complete) Testing and Final Ingest (current)

14. Digital initiatives Object Classes Class 1 –1 MARC Record –1 Image –No METS Class 2 –1 MARC Record –Many images –No METS Class 3 –1 MARC Record –Many Images –1 METS for each Record Class 4 –1 MARC Record –Many Images –Many METS

15. Digital initiatives Next Steps Further Object Types: Other Digital Still Images(CNC) Audio-Visual Resources (inc. off-air) ePrints Digital Archives Self-Deposit Websites More Varied Disseminations: Project/‘Exhibition’ websites Interactivity Preservation Tasks

16. OAIS METS Digital Archive Virtua VITAL Disseminators MARC

17. Digital initiatives AIP (METS) METS Header: –History of METS document Descriptive Meta Data –mods on digital copy –link to dc for original –premis details on original file name –relationship information to other objects in Fedora Administrative Meta Data –mix technical meta data on images –dc legacy technical data –premis admin data including checksums, and relationships between data streams –link to MARC record in Virtua Digital Providence –List of actions that have occurred to the object –List of agents who ran the software / versions of the software used File Sec –List of Data streams linking above sections to particular data streams Structural Map –First one allows display via a METS viewer type application –Subsequent ones are linked to Disseminators Behaviour Section –Links objects to their dissemination

18. Digital initiatives METS: Rights-Access METS = Policy, DAMS = Enforcement DAMS uses XACML (eXtensible Access Control Markup Language) to enforce rights on one or a group of objects within the repository. Rights are based on XACML statements constructed from the METS:Rights from METS document. Example Policies: Repository-wide Policy Deny access to the deleteDatastream method of API-M if user is not “author” Object-specific Policy Deny all access to the object “llgc:100” if user is a not located within Wales. Genre-oriented Policy Given that an object conforms to the content model type of “journal-article,” deny access to the “getFullArticle” if the user is not in the group “registered” Time-oriented Policy Permit users access to “embargoed” datastream of digital archival collection after January 06, 2009

19. Content Model: Object (AIP) All Objects must Contain METS DS DC DS (OAI-PMH) Relationships DS Objects below collection level must contain Object Files (!) DS: METS DS: DC (OAI-PMH) DS: Relationships DS: Object (eg. TIFF File) DS: Object (eg. JPEG File) DS: Object (eg. Thumbnail File) …. Referenced Near-Line Tape Store Fast Image Server Example Object (Digitised Still Image)

20. Digital initiatives Content Model: Book Book-Level Object llgc:001 DS1: METS DS2: DC DS3: Rels-Ext Page-Level Object llgc:002 DS1: METS DS2: DC DS3: Rels-Ext DS4: Archive Image DS5: Reference Image DS6: Thumbnail Image Page-Level Object llgc:003 DS1: METS DS2: DC DS3: Rels-Ext DS4: Archive Image DS5: Reference Image DS6: Thumbnail Image Page-Level Object llgc:004 DS1: METS DS2: DC DS3: Rels-Ext DS4: Archive Image DS5: Reference Image DS6: Thumbnail Image Is part of Relationships can exist one-way but are identifiable from both levels

21. Digital initiatives Content Model: Collection (Admin) Page-Level Object llgc:002 DS1: METS DS2: DC DS3: Rels-Ext DS4: Archive Image DS5: Reference Image DS6: Thumbnail Image Book-Level Object llgc:001 DS1: METS DS2: DC DS3: Rels-Ext Is part of Note: Levels are arbitrary Book-Level Object llgc:011 DS1: METS DS2: DC DS3: Rels-Ext Page-Level Object llgc:014 DS1: METS DS2: DC DS3: Rels-Ext DS4: Archive Image DS5: Reference Image DS6: Thumbnail Image Is part of Collection-Level Object: Jpeg File DataStreams llgc:100 DS1: METS DS2: DC DS3: Rels-Ext Is part of

22. Digital initiatives Vital

23. Digital initiatives Integrated Content

24. Digital initiatives Digital Collection Project Framework Off-Air Recording –NSSAW Archive records all Welsh broadcasts from TV & Radio –Traditionally Analogue, recently procured a digital solution –Ingest of Digital Files & Metadata into Virtua/Vital system automatically –Dissemination through individual MPEG2 Broadcast Streams

25. Digitisation Project Framework Fedora Object METS DC (OAI-PMH) RELS-EXT (Relationships) JTH00469_t.jpg (Thumbnail) JTH00469.jpg (Reference) jth00469.tif (Archive) offsite-jth00469.tif (Offsite) copperRoom-jth00469.tif (Copper) Fedora Object METS DC (OAI-PMH) RELS-EXT (Relationships) JTH00469_t.jpg (Thumbnail) JTH00469.jpg (Reference) jth00469.tif (Archive) offsite-jth00469.tif (Offsite) copperRoom-jth00469.tif (Copper) Fedora Object METS DC (OAI-PMH) RELS-EXT (Relationships) JTH00469_t.jpg (Thumbnail) JTH00469.jpg (Reference) jth00469.tif (Archive) offsite-jth00469.tif (Offsite) copperRoom-jth00469.tif (Copper) Fedora Object METS DC (OAI-PMH) RELS-EXT (Relationships) JTH00469_t.jpg (Thumbnail) JTH00469.jpg (Reference) jth00469.tif (Archive) offsite-jth00469.tif (Offsite) copperRoom-jth00469.tif (Copper) Fedora Object METS DC (OAI-PMH) RELS-EXT (Relationships) JTH00469_t.jpg (Thumbnail) JTH00469.jpg (Reference) jth00469.tif (Archive) offsite-jth00469.tif (Offsite) copperRoom-jth00469.tif (Copper) Fedora Object METS DC (OAI-PMH) RELS-EXT (Relationships) JTH00469_t.jpg (Thumbnail) JTH00469.jpg (Reference) jth00469.tif (Archive) offsite-jth00469.tif (Offsite) copperRoom-jth00469.tif (Copper) Ohio Collection METS DC (OAI-PMH) RELS-EXT (Relationships) METS Extract Disseminator Generate DIP Ohio Website Built on METS documents

26. Digital initiatives The Way Ahead A framework which supports –Digital Collection –Digitisation A framework which enables –Digital Preservation –Full Asset Management A framework which encourages –New methods of access –Open conduits to materials (eg. Mashups, etc)

27. Digital initiatives SMIL Presentation

28. Google Maps

29. Digital initiatives CHE Improving Access to Data Release of One Collection for Reuse Working alongside users & other organisations

30. Digital initiatives Paul Bevan – paul.bevan@llgc.org.uk