1. ATLAS RAL Meeting 18 Aug 2015 Agenda: 1)General News: On-the-Job Risk Assessments, Cofund 2) ATLAS News from RAL & CERN 3) Nominations 4) Talk – Alex Paige

2. Why do Risk Assessments (RAs) ? RAs are one means by which those undertaking a new, or existing, activities are prompted to consider SHE hazards and how they will be managed to minimise the risk of injury to themselves or others, or indeed to the environment. RAs are a simple and pragmatic means of involving all staff in safety management There are legal duties on employers, the STFC, and employees, YOU, under health & safety legislation to undertake RA.

3. Why the Update? Recent internal and external audits have found that although the organisation has made significant progress in managing Risk in recent years, there were issues with: – The “Quality” of Risk Assessments; – Communication of Risk Assessments to those who do the work; and – The need for a process to undertake Risk Assessments for short tasks - while “On the Job”.

4. Key New Features Explicit definitions of what STFC means by “Significant Hazards” and “Significant Risks” Definition of a three tier model for the management and assessment of risk: – Mental Risk Assessment – “On the Job” Risk Assessment – Standard documented Risk Assessment Updated and simplified duties for all in the light of these changes. A checklist pro forma to review the quality of your Risk Assessments. A new pro-forma and Guidance for “On the Job” Risk Assessment.

5. “On the Job” Risk Assessment “On The Job” (OTJ) Risk Assessment - An on the spot risk assessment, which many are used to doing mentally, when changes or additions to planned work occur, or if carrying out a quick or last minute task. The quality of mental risk assessments can be improved by using a very simple pro-forma designed to prompt the consideration of a wide range of hazards, called an OTJ RA. SHE Group have a supply of pre-printed OTJ Risk Assessment pads

6. Key points Read the part of the Code relevant to you Read through the “On the Job” pro forma and guidance with your Line Manager – to see if it can help in your work. Ensure any activity you undertake where there are significant SHE hazards takes place under a documented RA – existing or new activities ( including activities undertaken at non STFC sites ) Documented RAs should be stored in SHE Enterprise. Review Documented RAs when the activity changes or every 2 years in SHE Enterprise.

7. Risk assessment SHE Enterprise linked from: http://heplocal.rl.ac.uk/ppdsafety/ http://www.she.stfc.ac.uk/Home.aspx “on the job” Risk assessment pad available from Jane or SHE group.

8. Cofund Posts National labs have won EU grant to partly fund RA positions anywhere in the labs and Diamond. EU funding available for these posts is at about the level of half a band D post. Rest of the funding has to be found from other sources. (not other EU funds). These posts will be advertised as Rutherford International Fellowships around September. work rather like standard fellowship posts – applicants propose a project. – projects will have to be agreed with the relevant department prior to an application – departments agree to host the fellowship and show where the additional funds will come from. PPD has the opportunity to host some of these fellowship. – eligibility rules are the standard EU ones i.e. the applicant can't have worked in the host country for more than 12 months in the preceding 3 years. There are few restrictions on the projects except that they must be seen to be new. This email is mainly to prompt you to think of people who you think might be good applicants for such fellowships prior to the advert going out. Claire on the internal committee for these posts. Envisaged that these would be for 2 years, but we may wish to ask for 3 years. PPD would be willing to find up to ¼ of the funding, but no more. We can probably expect a maximum of two this time around and one is more likely

9. ATLAS News

11. Nominations Deputy Computing Coordinator (deadline 27 Aug) – Replacing Eric Lancon – Deputy from 1 Mar 2016 with Simone Campana (CERN) as coordinator – Coordinator from 1 Mar 2017 ITK strip Project Leader (deadline 11 Sep) – Replacing Ingrid Gregors fom 5 th Nov Pubcomm Deputy (deadline 26 Aug 2015) – Replacing Giacomo Polesello from 1 Mar 2016 Deputy Run Coordinator – Replacing Alessandro Polini from 1 Mar 2016 (Alex Cerri Coordinator)