Download presentation
Presentation is loading. Please wait.
Published byLindsay Dawson Modified over 9 years ago
1
Montare Homeowners’ Association Annual Meeting Clearview Center – Dec. 2, 2009
2
Agenda 7:00 Meeting Begins /Agenda Review/ Introductions 7:10 Election of New Board Member 7:20 2009 Report Card 7:40 2010 Plans 7:50 Financials 8:05 Committees 8:15 ACC 8:30 Communication 8:35 Election Result 8:40 Open Q&A 9:00 Adjourn
3
Meeting and Election Process Meeting Preview Confirm attendee sign in Confirm quorum requirements 10% (6 households) of membership required for quorum 10% (6 households) of membership required for quorum Record proxies Meeting etiquette BOD Election Mike G.’s (lot 56) BOD term expires 12/31/2009 Continuing BOD members for 2010 are Karen B. (lot 18, 3rd year) and Ann T. (lot 19, 2 nd year) Confirm 2010 candidates: Peter C. (lot 37) Peter C. (lot 37) Cast ballots or confirm election of board member Call for need of HOA secretary, replacing April (lot 52)
4
Montare HOA 2009 in Review HOA Dues: Took until early Oct. for 2009 dues to be paid in full; board elected not to issue fines at the time rules allow (July 1 vs. Feb. 15) Worked with boys (and their parents) from outside Montare who vandalized both entry signs on repair – no cost to HOA Continued to have projects done without ACC approval; homeowners must submit form/plans and receive approval on exterior projects Neighborhood traffic safety Montare represented on Maltby Neighborhood Alliance (Peter, Mike) Highway 9 widening monitoring Expansion of service provider recommendation list on website Insurance provider moved to 3-year premium price schedule Agreement with Highland Vista & Summit to hold annual garage sale on final Fri-Sat of June (June 25-26 for 2010) Halloween party canceled 2009 landscaping and general outdoor initiatives: Entryway trimming of cottonwood and alders, adding Leylands Woodchips on two trailheads Lawn moss/fertilization treatments (skipped thatching/aerating) Considered trail-signs addition (‘no horses’) but decided it hasn’t happened enough to justify the cost
5
Montare HOA 2010 Plans Potential Enhancements Bark common-area beds How often to hire arborist to walk trails to point out problem trees? Fix selected poor drainage area of trails (73 rd St.) Entry signs power-washing/painting Implement annual ‘Who needs paint?’ list & friendly notification Continue to monitor conditions of common areas/trails to make sure landscaper is following through Community Events Suspend voluntary social dues and consider holding picnic in park Community Action and Participation Maltby Neighborhood Alliance (hot buttons: Cement pumping yard; tow yard zoning request where disbanded modular home used to be; trucking business next to Maltby Community Center, Waste Management plans; Pacific Landscaping; Traffic Highway 9: PUD moving poles; DOT taking bids (construction scheduled to start summer 2011) Garage sale June 25-26
6
Finances Coming in approximately $2.5K under budget for 2009, mostly because: Did not use $1,000 Legal Fees Did not use $300 Board Education Over-guessed insurance rate by $400 Over-guessed income taxes by $280 Did not use $250 Repairs & Maintenance Reserve fund for end of 2009 will be ~$64K (growth from $58K end of 2008, $53K end of 2007) Dues for 2010 are $475: 5% decrease from 2009’s $500 Show 2010 budget
7
Community Volunteer Groups Montare Board of Directors and HOA help BOD: Mike G. (lot 56), Karen B. (lot 18), Ann T. (lot 19) Treasurer: Laura W. (lot 41) Secretary: April G-S (lot 52) (need to replace) Accountant: Susan R. (lot 15) ACC: Contacts-Diane S. (lot 24), Darrel V. (lot 6), Mandy N. (lot 43), Karen L. (lot 17), Linda T. (lot 23) Five-member group provides tie-breaking abilities and is large enough to capture diverse opinions yet reach rapid resolutions Landscape Committee: Contacts-Donna N. (lot 3), Laura W. (lot 41) The landscape committee researches and facilitates much of the proactive maintenance and beautification of our common areas
8
Community Volunteer Groups Social Committee: Contact-Laura W. (lot 41) Need another person or two to share responsibilities with Laura Voluntary pre-pay approach has worked but puts Laura in the awkward position of asking for funds from homes who didn’t pre-pay Considering holding annual picnic in our own park Neighborhood Watch: Contact-Bob U. (lot 11) taking over for Chris C. (lot 44) Please continue to loop in Bob and the BOD on concerns that could potentially result in a threat to our community Welcome Committee: Contact-Laura W (lot 41), Shelley C. (lot 46) One new family this year (F. on 73 rd ) Also a family (H.) leasing lot 53 on 76 th while their Mill Creek-area home is rebuilt following a fire Web Master: Contact-April G-S. (lot 52) Reach April at montareweb@live.com for postings on www.montarehoa.wordpress.com montareweb@live.com www.montarehoa.wordpress.commontareweb@live.com www.montarehoa.wordpress.com
9
ACC Recap The volunteer ACC team is in place to serve as a resource for guidance, and facilitation of approval prior to the start of exterior home and property projects as defined in our CC&R’s All ACC related information is easily accessible on our community website www.montarehoa.wordpress.com www.montarehoa.wordpress.com Process expectations Timelines Project submittal forms Community covenants Referrals from fellow neighbors ACC member and BOD contact information Plan for Success Follow the simple procedures outlined on our website Avoid incurring unanticipated costs through fines, and/or reworking of projects Be sensitive to the time commitment of the volunteers and to the importance of your project by submitting projects prior to beginning work Account for a 30-day approval turn-around time in your project plan Ask questions up front
10
Communications Montare Website and Montare BOD group email address: Montare Website and Montare BOD group email address: Montare BOD Email Montareboard@live.com Montareboard@live.com Allows ease of communication to all three board members and the ability for the board to communicate as one voice Allows immediate communication archives access to current and future BOD members Conveys a professional business appearance to outside service providers Montare Website: www.montarehoa.wordpress.com www.montarehoa.wordpress.com Webmaster: Montareweb@live.com Montareweb@live.com Allows us to greatly reduce email communications Provides quick reference to general community documentation; CC&R’s, and ACC process/forms A central location to permanently house meeting minutes, calendars of events, service provider recommendations, and other information that impacts our community
11
Meeting Wrap Up Election Result Open Issues / Q & A Assign action items Meeting adjourned
12
Montare Property Reference Map
Similar presentations
© 2025 SlidePlayer.com. Inc.
All rights reserved.