1. Institute Repositories and Digital Preservation : Assessing Current Practices at Research Library Rathachai Chawuthai rathachai.chawuthai@live.com Information Management CSIM / AIT Review

2. Institutional Repositories and Digital Preservation: Assessing Current Practices at Research Libraries Yuan Li Syracuse University yli115@syr.edu yli115@syr.edu Meghan Banach University of Massachusetts Amherst mbanach@library.umass.edu mbanach@library.umass.edu

3. Introduction Questions Literature Review Answers Conclusion

5. Paper is durable format Store under proper condition Printed Age

6. Problem – Information is fragile Technological obsolescence Deterioration of medial Digital Age

7. Capacities v.s. Age 1000 Years 15 Years

9. CommunityPreservation Manage & disseminate Digital Material created by institution and its community members Long-term Part of IR Mission

11. Is preservation part of the mission and goal of IRs? What preservation policies exists for IRs? What preservation strategies are IRs currently implementing? Are the necessary rights and agreements in place to preserve the content of IRs? Are all of the materials in IRs of sufficient quality and importance to warrant long-term preservation (Content policies)? Do IRs currently have the necessary sustainability in terms of funding and staffing to carry out long- term preservation of their contents?

13. OAIS IngestStorageRetrievalPreservation

14. Review – Be archive with in IRs – Manage digital content – Produce copies being digital

15. Preservation system requires – Natural and juridical people – Institutions – Applications – Infrastructure – Procedure

16. Issues of Preservation – Little control over ingestion process – Less-optimal formats – Poor metadata – Insufficient intellectual property rights clearance – Difficult or costly to preserve

17. NO YES Is preservation part of IRs?

19. Duration – Short | Medium | Long Recommended file formats – Text formats : pdf, txt, rtf, xml, odb, ods, odp – Image file formats : tiff, jp2, jpg – Audio formats : aif, aiff, wav – Video formats: avi, mj2, mjp2 Preservation Policies

20. Preservation Strategies Backup System Security Storage System Checksum

21. Preservation Strategies By IR system By external system Preservation metadata

22. Metadata varies based on the sophistication of the collection Working on standard and best practices address all type of metadata Preservation Strategies

23. Rights and Agreements Digital content may be changed if technology change Does this impact copyright? Players – Content contributor – Copyright holder

24. Rights and Agreements What is Agreement? – Click through – Written – Policies – MOUs – Verbal Most Agreement Contributor needs permission to submit work that is own by another party Most Agreement Contributor needs permission to submit work that is own by another party

25. Content Policies CollectManageDisseminate

26. Problem – Format obsolescence – Poor quality – Unreadable – Insufficient metadata To manage To preserve Content Policies

27. It should – Track user activities e.g. submit work – Peer review before deposit in IRs (To ensure quality) Journal article Conference proceeding Content Policies

28. Sustainability Period Time Technology Change Infinity Short-term Medium-term Long-term

30. To realize to implement Digital Archive in Institutional Repository To Make Agreements and secure permissions for preserving IR contents To have guidance of digital format preservation to content contributors To plan for Long-term digital preservation To solve issue of lack of preservation funding