1. Environment, Safety and Health
Steve Hoey, ESH Manager
NSLS-II Project Advisory Committee Meeting
February

2. Outline Progress since December 2009 Baseline Risks
Scope, Staffing
Progress since December 2009
Design/Radiation safety, Operations, Authorization Basis, Construction
Risks
Project Safety Record
Recommendation Status
Look Ahead
FY11 Goals
Issues
Conclusions

3. ESH Scope ESH Support for: Design Operations Construction
Conventional Facilities
Accelerator Systems
Experimental Systems
Operations
Experimental Facilities
Experimental Reviews
Construction
Ring Building
LOB’s
Authorization Basis
Safety Assessment Documents
Accelerator Safety Envelopes
BORE, Equipment Readiness Reviews, ARR’s

4. ESH Program Responsibilities
Experiment safety review
Work planning support
Emergency planning
Environmental management
Hazardous waste management
Industrial hygiene
Industrial safety
Radiation safety
ESH Facility & Equipment Design
Safety system configuration control
Self-assessment
Risk assessment
Interlock testing
(radiation and laser)
Tier I inspections
Compliance audits
Training development
Document control
Readiness Reviews
Construction Safety

5. Environment, Safety and Health Organization
Manager – S. Hoey
Deputy – A. Ackerman
Construction Safety
Lead
K. Krasner
ESH Design & Commissioning
Lead
S. Hoey
ESH Operations Manager
A. Ackerman
Laboratory Support
Radiation Control
F. Zafonte
F. Flannigan
Industrial Hygiene
C. Weilandics
Environmental Compliance
D. Bauer
Construction
T. Conrad
Readiness Review
R. Travis
ESH Coordinator
L. Stiegler
G. Wilson
EWH
T. Anschutz
Radiation Physics
P. K. Job
Torcon
K. Krasner
Health Physics
W. R. Casey
ESH Engineer
K. Klaus
Readiness Evaluation
B. Heneveld
Safety Officer
B. Chmiel
Authorization Basis
N. Gmur
Safety Engineer
T. McDonald
COMMITTEES
ALARA Committee
Beam line Review Committee
EMS/OHSAS Committee
ES&H Committee
ES&H Improvement Committee
Interlock Working Group Review Committee
PS Directorate Safety Committee
ESH Assurance
M. Buckley
C. Nielson

6. Institutional ESH Related Support
Resources from the Lab ESH and Support Organizations are needed to support the following phases;
Ongoing “design review” activities
Ongoing operations & construction support (NSLS and NSLS-II)
BORE’s
Equipment/instrument readiness reviews
Authorization Basis documentation development & review
ARR’s
Commissioning
Beam line development & commissioning
NSLS-II operations
Decommissioning - 725
Transition to Ops

7. Progress - Radiation Safety Workshop
June 22-23, (third workshop)
Participants – ALS, APS, SSRL, ESRF Chaired by Paul Berkvens
Outcome:
Followed up on recommendations made at previous workshops (3/07 & 4/08) all prior recommendations closed, (15 from this workshop)
Provided feedback and lessons learned on workshop topical areas, beam line installation and accelerator commissioning
Received Committee’s concurrence that strategies for radiation safety for NSLS-II are sound and moving in the right direction
“The committee is highly impressed with the progress that has been made to-date in working and resolving radiation safety issues for design and commissioning of NSLS-II since the last workshop”

8. Progress - Area Monitors
Locations for area monitors have been planned for Linac, Booster, Storage Ring and beam enclosures (~60 units)
Area monitors will provide warnings locally and in control room and be interlocked to injection through PPS for high alarms
Monitors from 3 prospective vendors have been purchased, installed and tested at NSLS for. Testing included:
Comparison between units
Determine response to short pulse length radiation during injection
Evaluate long term stability of detector and reliability of unit
Permit better specification of units for final procurement
Two phase procurement:
3 units procured Fall 2010 for Linac commissioning
Additional 52 units procured Spring 2011 for Booster and Storage Ring commissioning (award April 2011)
Mirion, Apantec, HPI

9. Progress - ESH Operations
NSLS ESH Operations and NSLS-II Operations are now combined
Includes significant footprint increase (research and development, assembly areas)
725 – NSLS – 162,156 ft2 (Exp floor = 123,644 ft2)
726 – NSLS - Mechanical Tech Support 3519 ft2
727 – NSLS – Mech/Magnet Measurement 3519 ft2
NSLS Source Development Lab – 8018 ft2
902/905 – Magnet test and assembly, vacuum – 22,690 ft2
703 – Experimental Facilities Division, 9 new labs – 7,360 ft2
945 – Vacuum lab – 4,068 ft2
832 – RF development, magnetic measurement – 7,895 ft2
820 – Front Ends Diagnostics – 5,700 ft2
Risk well understood & Controlled – lab work, mechanical
Assembly, chemicals, haz waste etc.
Work processes covered by 24 Project Safety Review Forms (PSRF’s) fully implemented

10. Progress - Construction Safety
Contractor performing better than industry average
Many programmatic enhancements & best practices;
Increased use and detail of PHA’s
Increased communications – daily ESH planning mtgs; weekly ESH Mgmt mtgs; monthly ESH group mtgs, schedule and coordination mtgs with ESH.
Modified Safety Incentive – workers receive 90%
On site medical provider – NYS trained EMT’s
Drug screening, pre-employment and post-incident/cause
Construction safety assessment – contractor and NSLS-II

11. Progress-Transition from Construction
Laboratory Beneficial Occupancy Readiness Review process will be used
Officially turns over sections of facility to allow machine installation
Specific NSLS-II BORE Plan in place that;
Defines scope
Establishes schedule
Identifies resources
Baseline BORE’s start Feb 2011 and go through June total of 10 BORES to match construction phases
Pre-BORE’s started Nov 1, 2010 (phase walk downs)

12. Risk Analysis & Management
Category
Description
Risk Ranking
Management
ESH Construction
Minor or major injury or mishap, conventional construction, R&D Ops through technical equipment installation, Prime contractor coordination
Medium
ESH Construction Plan (HASP); Contractor Pre-qualification; Safety Incentive; Dedicated CSE’s, contractor qualification; work planning & control; communications
ESH Design
Major change driven by ESH design Oversight or changing regulation (ring bldg and tech equipment)
Low (Reduced from Medium)
Formal Design Reviews; SME input; Extensive use of Lessons Learned
ESH Site Prep-excavation
Legacy contamination identified during excavation, protected species impacting construction
Retired
Extensive site evaluation; Monitoring of protected species
Authorization Basis Impacts
Possibility of DOE Order 420.2B “Safety of Accelerator Facilities” being rescinded and replaced by more stringent nuclear stds
Active participation in ASO working group and gap analysis
The ESH risks from the NSLS-II risk registry are all binned into three categories.
Design risk is open through commissioning (major after 100% complete), >500k 2-3 months
Site prep – complete when all site work and excavation is complete, then retired (20-30k/cleanup overall cost impact k and 1-2 months
Construction is highest risk includes technical equipment installation and gets retired when that is complete, 3-4 million (fatality) 3-4 months

13. Injury Summary Operations:
3/10/09 Recordable – Technician infection from splinter
Construction:
7/16/09 Recordable – sub-contractor moving conduit chipped tooth
9/30/09 DART – sub-contractor broken leg from rebar impact
2/22/10 Recordable – sub-contractor fractured finger tip
4/22/10 Recordable – sub-contractor cut leg with hammer claw
7/26/10 DART – sub-contractor cut palms moving decking
10/21/10 DART – sub-contactor pulled back muscle

14. Project Safety Record (through December 2010)
Hours Worked
Recordable Cases
Recordable Rate
Recordable
TARGET DOE (Gen Ind)
DART Cases
Dart Rate
DART TARGET DOE (Gen Ind)
NSLS-II Staff pre FY09
341,100
.65
.25
NSLS-II Staff FY09
320,396 1
.62
NSLS-II Staff FY10
432,272
NSLS-II Staff FY11 to date
107,800
NSLS-II Staff Cumulative
1,201,568
.17
Contractors FY 09
60,208 2
6.64
1.8 (4.7)
3.32
.6 (2.5)
Contractors FY10
331,424 3
1.81
.60
Contractors FY11 to date
112,411
1.8
Contractors Cumulative
504,042 6
2.38
1.19
Total Project to Date Cumulative
1,705,610 7
.82
.35
DART’s also count as TRC’s for rate calculations

15. Recommendation Status
Continue to evaluate and improve oversight of contractors and subcontractors and their contractor and subcontractor ES&H programs. Closed
The project should begin planning now for the required safety readiness reviews (internal) for beam line commissioning. Closed (will cover in later presentation)
The renegotiation of the safety incentive on the ring building should be completed. Closed
New safety incentive should be included in the LOB procurement. Closed

16. FY11 Goals
Development of the Linac and Booster Commissioning SAD’s, ASE’s and supporting documentation
Coordinate the BORE’s for transition to construction and manage findings
Develop acceptance and readiness processes for equipment installation
Provide ESH support for the radiological safety design of beam lines; design of the supplementary shielding; Personal Protection and Equipment Protection systems
Finalize area monitor testing/selection and initiate procurement
Maintain improving trend in construction contractor(s) performance and quickly bring the new prime up to a best in class level

17. Issues Increase in number of beam lines (and BL reviews)
Coordination of prime construction contractors (Torcon & EWH) will need consistency of ESH implementation
Laboratory resources to support Transition to Operations will need to be managed
Increase in number of beam lines (and BL reviews)

18. Summary ESH Program is well defined and documented
ESH Staff is well qualified and in place
Performance metrics are trending positively
Early deficiencies in construction safety program implementation have been addressed and processes are in place to move forward safely with minimum risk
On track with authorization basis process including BORE, SAD’s and ASE’s
Program is continually improving & incorporating Lessons Learned