1. Microsoft ® Outlook 2000 Managing Contacts

2. ©2001 Paradigm Publishing Inc.Outlook Section 3 - 2 Contact Window The Contacts folder is like an electronic Rolodex that can be used to maintain all of the information you need about individuals or companies with whom you regularly communicate.

3. ©2001 Paradigm Publishing Inc.Outlook Section 3 - 3 Expand Column Widths Drag gray column boundary line to widen or shorten column width. Columns to the right adjust simultaneously.

4. ©2001 Paradigm Publishing Inc.Outlook Section 3 - 4 Details Tab in Contact Window Use Details tab to add information such as: Department, Office, Profession, Manager’s name, Assistant’s name, Nickname, Spouse’s name, Birthday, Anniversary.

5. ©2001 Paradigm Publishing Inc.Outlook Section 3 - 5 All Fields Tab in Contact Window Display additional fields not shown in other tabs. Display a subset of related fields.

6. ©2001 Paradigm Publishing Inc.Outlook Section 3 - 6 Detailed Address Cards View

7. ©2001 Paradigm Publishing Inc.Outlook Section 3 - 7 Find Pane

8. ©2001 Paradigm Publishing Inc.Outlook Section 3 - 8 Flagging Contacts Types of Flags: Follow Up Call Arrange Meeting Send E-Mail Send Letter

9. ©2001 Paradigm Publishing Inc.Outlook Section 3 - 9 Sort Dialog Box

10. ©2001 Paradigm Publishing Inc.Outlook Section 3 - 10 Filter Dialog Box

11. ©2001 Paradigm Publishing Inc.Outlook Section 3 - 11 Master Category List Use Categories to organize contacts into related groups. Click Categories in Contact window; or Right-click contact name and click Categories on shortcut menu. Click Master Category List in Categories dialog box to add your own category names.

12. ©2001 Paradigm Publishing Inc.Outlook Section 3 - 12 By Category View Click Expand button to display contacts.

13. ©2001 Paradigm Publishing Inc.Outlook Section 3 - 13 Office Clipboard Toolbar Clipboard toolbar can store up to 12 collected items. Can paste into any Office application. Click View, Toolbars, Clipboard to display toolbar.

14. ©2001 Paradigm Publishing Inc.Outlook Section 3 - 14 Moving Contacts to Subfolders Create subfolder. Drag contact name to subfolder name in Folder List. Multiple Contacts: Ctrl + click non- adjacent contacts Click first name, Shift + click last name for adjacent contacts

15. ©2001 Paradigm Publishing Inc.Outlook Section 3 - 15 Show Fields Dialog Box Customize current view by adding fields, removing fields, or changing the order fields are displayed.