1. Leave Tracking System School Payroll Secretary Guide

2. Overview  The Leave Tracking System will allow you to See full list of UFT employees on leave from your school View responses regarding their intention to return Track receipt of necessary forms Submit a Response For an Employee Generate emails Generate reports

3. Accessing LTS Login to the system at http://www.nycboe.net/Applications/LR SI/ http://www.nycboe.net/Applications/LR SI/  You must use one of the following formats to login User Id: central\Outlook userid or Outlook user id@central Password: Your Outlook password

4. List of Employees On Leave  To generate a list of all UFT employees on leave from your school Select Search Employees Select Search  You can set filters to generate lists by leave type, missing forms, etc…

5. http://www.nycboe.net/applications/lrsi

6. Set filters and click search

7. Submit a Response For an Employee 1. Enter Response 2. Select to send email 3. Click submit

8. Track receipt of necessary forms  LTS will indicate what forms are necessary for each employee  When a form is received, log into the system, check the appropriate box, and click submit to record the transaction

9. Check off forms received and click submit

10. Generate Emails  LTS allows you to generate mass emails to remind employees to submit the necessary forms/documentation From the Search Employees screen, select the employees you wish to contact Select the type of email you wish to generate from the Send Email dropdown To email all employees on the screen, select Email to All

11. Generate Emails

12. Standard Email Text From: lrssupport@schools.nyc.gov [mailto:lrssupport@schools.nyc.gov] Sent: Wednesday, May 16, 2007 5:19 PM To: Yalamanchili Neelima Subject: NOTIFICATION THROUGH LEAVE TRACKING SYSTEM AMY MILONE On 05/10/2007, you submitted your intention to extend your 2CC leave. This extension cannot be processed until the necessary forms have been received. According to our records, the documents listed below are still outstanding. Please mail the following forms and any supporting documentation that may be required to: OP407OP407 - To DHR EDUCATIONAL PARAPROFESSIONAL LEAVE APPLICATION - To School FAMILY PARAPROFESSIONAL NON-COMPETITIVE EMPLOYEE LEAVE APPLICATION - To School School Address: 55 LAYTON AVENUE STATEN ISLAND, NY 10301 718-815-4826 Department of Human Resources Address: HR Connect Leaves Administration Office, Room 406 65 Court St Brooklyn,NY 11201 Fax number: 718-935-4350 Sincerely, New York City Department of Education EDUCATIONAL PARAPROFESSIONAL LEAVE APPLICATION FAMILY PARAPROFESSIONAL NON-COMPETITIVE EMPLOYEE LEAVE APPLICATION

13. Generate Reports  LTS will allow you to generate reports to see employees by form status, leave type, etc…  Select Report from the left-hand menu, set the appropriate filters, and select View Report

14. Generate Report

15. Questions or Issues  To submit questions or issues, select Customer Support from the left-hand menu  Include a detailed description of the issue  You should receive a response within 48 hours

16. Customer Support