1. Learner Information System
Module for Division Planning Officers

2. Learner Reference Number (LRN)
The LRN is a unique and permanent 12-digit number assigned to a person who enters the Philippines basic education program
The LRN is intended to reference a “Registry of Learners” which serves as a centralized and authoritative database of learners’ basic information.
The LRN offers access to learner profiles in the registry and even performance data as he or she completes the program, whether it be in the formal or non-formal mode of learning
An LRN is issued to a learner when he or she registers in the basic education program either at the start of the program (i.e., kindergarten level) or when the learner transfers from a school and has not yet been issued an LRN

3. Learner Information System (LIS)
A system for maintaining the registry of learners aimed at meeting the following objectives
Provide a standardized registration system for learners
Track learner progress/performance
Provide learner information for better program planning and supervision of schools and learning centers
Enhance management of learner records

4. LIS Phases of Implementation
Schedule
Target Outputs
Pre-Implementation Phase – LRN Buildup
Aug 2011 –
Jul 2012
Masterlist of Learners in Public Schools & ALS for SY/CY 2011
Initial Registry of Learners with LRNs
Phase 1 – LIS Deployment & Establishment of Learner Registry
Aug 2012 –
Jan 2013
LIS deployed in schools and CLCs
Registry of Learners with LRN in Public Schools & CLCs for CY/SY
Centralized Registry of Learners
Phase 2 – Mainstreaming LIS and Implementation in Private Schools
Feb 2013 – Mar 2014
LIS Enrollment Module operational in schools and CLCs during enrolment period
Registry of Private School Learners with LRN
LIS Module for Private Schools deployed
EBEIS Integration
Phase 3 – Expanded Learner Profile
Apr 2013
Health & Nutrition Profile
Academic Profile for CY 2013

5. Pre-Implementation Phase (Aug 2011 – Jul 2012)
DO No. 67, s.2011 – Submission of masterlist of learners enrolled in public elementary and secondary schools as well as ALS programs for CY/SY
DO No. 22, s – Adoption of the Unique Learner Reference Number
Centralized generation of LRNs
Dissemination of Masterlist of Learners with corresponding LRNs to schools and CLCs
Incorporation of LRNs in all records which refer to the learner (eg. permanent record, report card, ALS certificate, diploma, NAT results, etc.)

6. Phase 1 – LIS Deployment and Establishment of Learner Registry
Phase 1 Objectives
Issue LRN to all public school learners: new entrants, previous SY enrollees with no LRN, Balik-Aral/Balik-Paaralan and transferees from private schools
Register CY/SY 2012 learners in the school or learning center
Update or correct personal background and CCT information of learners enrolled in SY 2011 and SY 2012
Cleanup invalid learner records such as duplicate LRNs found within a school or learning center
Automate printing of names and LRNs of learners in templates for Form 1

7. Phase 1 Objectives Deploying and Stabilizing the LIS
Facilitate the incorporation of the LRN in all records which refer to the learner
Generate summary reports which includes the age profile and total enrollment

8. Roles and Responsibilities
Regional Director
Ensure the overall compliance of the Region in the implementation of the LIS
Report the status of implementation of the LIS in the National Mancom
Regional Planning Officer
Ensure that all divisions submit their data for formal schools on time
Provide assistance to the divisions as needed
Monitor and evaluate implementation of the LIS for formal schools
Regional ALS Supervisor
Ensure that all divisions submit their data for ALS on time
Monitor and evaluate implementation of the LIS for ALS

9. Roles and Responsibilities
Schools Division Superin-tendent
Ensure the overall compliance of the division in the implementation of the LIS
Approve the deactivation of LRNs as requested by the school or ALS facilitator
Report the status of implementation of the LIS to the RD in the Regional Mancom
Division ICT Coord.
Assist the Planning Officer and ALS Supervisor in ensuring that schools and ALS facilitators have access to internet and computer facilities
Provide technical support in the implementation of the LIS
Provide technical support in managing the user accounts of schools and learning facilitators

10. Roles and Responsibilities
Division Planning Officer
Train/mentor the schools in the use of the online/offline LIS
Manage the user accounts of schools
Ensure that all schools comply with the implementation requirements of the LIS
Deactivate LRNs as requested by schools and approved by SDS
Identify schools which will operate in online and offline mode
Conduct random school visits to check on the accuracy of learner data

11. Roles and Responsibilities
Division ALS Supervisor
Train/mentor the ALS facilitators in the use of the LIS
Ensure that all ALS facilitators have user accounts
Ensure that all ALS facilitators comply with the implementation requirements of the LIS
Deactivate LRNs as requested by ALS facilitators and approved by SDS
Conduct random visits to check on the accuracy of ALS learner data
Issue LRN for learners enrolled in ALS programs managed by non-DepEd entities

12. Roles and Responsibilities
School Head
Manage the implementation of the LIS in their respective schools
Issue an LRN to learners with no LRN and enroll them in appropriate grade level and section in current SY
Enroll transferees to the appropriate grade level and section in current SY
Enroll previous SY enrollees to appropriate grade level and section in current SY
Update or correct enrollment data, personal background and CCT information of learners
Ensure accuracy of learner data and integrity of the LRN

13. Roles and Responsibilities
School Head
Request DO for the deactivation of multiple LRNs referring to one learner and learners who do not actually exist in the school
Ensure compliance of DepEd Order 22, s requiring the inclusion of the LRN in all forms which refer to a learner
Manage the user accounts of class advisers if school opts to divide encoding by section
Class Adviser
Enroll appropriate SY 2011 enrollees to section handled
Update or correct personal background and CCT information of learners

14. Roles and Responsibilities
ALS Facilitator
Issue an LRN to learners with no LRN
Enroll SY 2012 learners to appropriate ALS program
Update or correct personal background of learners
Request DO for the deactivation of multiple LRNs referring to one learner and learners who not actually exist
Ensure accuracy of learner data and integrity of the LRN
Ensure compliance of DepEd Order 22, s requiring the inclusion of the LRN in all forms which refer to a learner

15. Persons Authorized to Issue the LRN
Public/Private School - School Registrar or a designated personnel responsible for maintaining the registry of learners
Community Learning Center - Learning Facilitator responsible for managing the CLC’s registry of learners
ALS service providers - issuance of LRN shall be the responsibility of the Division ALS Coordinator

16. Division Planning Roles and Responsibilities

17. LIS Website
Official website:
Official practice website:

18. Manage the user accounts of schools
Guidelines
The Division Planning Officer (DPO) can create user accounts for the following user types :
Div Formal
Dist
Sch
Sec tion
Create LRN L
Edit/Enroll learners
Search learner F
Deactivate LRN
View transaction log
User management
Generate summary reports
Generate Masterlist
F-Full Access, L-Limited to area concerned

19. Manage the user accounts of schools
DPO logs in LIS Main Page

20. Manage the user accounts of schools
System displays welcome page for DPO account

21. Manage the user accounts of schools
DPO clicks on the User facility in the Main Menu
System displays the Search User Screen
DPO clicks on Add New User facility to access the Add User Screen

22. Manage the user accounts of schools
DPO enters User Name, Password, Description and sets the Access level to appropriate level (division, school district, elementary/secondary school or section)
DPO selects appropriate school then clicks the Add button

23. Manage the user accounts of schools
System creates the user account

24. Manage the user accounts of schools
If the DPO wants to edit an existing account such as change the password, DPO shall enter the account name/description in the Search User box then click the Search button
System displays all users matching the search criteria
DPO clicks on the letter E beside the user name

25. Manage the user accounts of schools
System displays Edit User Screen
DPO makes the appropriate changes then clicks on Edit
System updates the database

26. Manage the user accounts of schools
If the DPO wants to delete an existing account, DPO shall click the letter D beside the user name to access the Delete User Screen

27. Manage the user accounts of schools
DPO clicks on the Delete button to confirm deletion of the user account.
System delete user account

28. Deactivating an LRN Guidelines
LRN deactivation is triggered by a written request from the school head.
DPO reviews request and makes recommendation to the SDS.
DPO shall deactivate an LRN upon receiving approval from SDS
The written request to deactivate an LRN shall follow the format found in Enclosure 2 of DepEd Order 22, s. 2012
An LRN may only be deactivated if a learner was assigned more than one LRN or if a learner does not actually exist in the said school
The LRN of learners who have dropped out, died or transferred out SHOULD NOT be deactivated

29. Deactivating an LRN

30. Deactivating an LRN
DPO clicks on the Deactivate LRN facility in the Main Menu to access the Deactivate LRN Select Division Screen
DPO clicks on Next to access the Deactivate LRN Search Screen

31. Deactivating an LRN DPO enters the LRN to be deactivated
System displays the appropriate learner
DPO clicks on the letter D beside the name to access the Deactivate LRN Screen

32. Deactivating an LRN
DPO makes sure that the name of the learner matches with the LRN being requested for deactivation
DPO enters the reason for deactivation and clicks Submit
System deactivates the LRN

33. View Transaction Log Guidelines
The Transaction Log is a security feature which records all transactions to revise the information of an learner as well as the user who made the changes

34. Viewing the Transaction Log
DPO clicks on the Transaction Log facility in the Main Menu to access the View Transaction Log Screen

35. Viewing the Transaction Log
DPO enters the LRN and clicks on Search
System displays the transaction log of the searched LRN

36. Items for Development prior to Level 3 Training of Schools and ALS Facilitators
Data entry for name of teacher handling a section as well as learner height and weight
Report generation of templates for school/ALS forms (eg. Form 1, 3, 137, others)
Report generation for the Nutritional Status Report
Offline LIS for schools that are unable to access the internet

37. Thank you