1. S 1 NACLIM Core theme 5

2. S 2 WP 5.1 Scientific coordination WP 5.2 Outreach, dissemination and climate services Dissemination of robust climate information meeting the expectations and needs of relevant stakeholders, and allowing their involvement in the decision making process WP 5.3 Coordination across the projects EUPORIAS, NACLIM and SPECS Establishment of a clustering and coordination mechanism across the project EUPORIAS, SPECS and NACLIM, including the set up and coordination of a European climate observation, modeling and services initiative (ECOMS) CT5 is made up of three WPs

3. S 3 WP 5.1 Scientific coordination UHAM Detlef Quadfasel + Chiara Bearzotti Deputy coordinator Johann Jungclaus MPG CT leaders and co-leaders (MPG, UPMC, UNIRES, GEOMAR, DMI, VITO, GIM, DTU) WP 5.2 Outreach, dissemination UHAM Detlef Quadfasel + Chiara Bearzotti and climate services ICPO Roger Barry VITO Koen der Ridder GIM Bart Thomas /Caroline Heylen + collaboration of all partners WP 5.3 Coordination across the UHAM Detlef Quadfasel + Chiara Bearzotti projects EUPORIAS, NACLIM and SPECS Partners involved

4. S 4 Core theme 5 – WP 5.1 Scientific coordination

5. S 5 Decisions on the scientific management of the project will be taken by the Steering committee (SSEC) SSEC is made up of: Project coordinator Detlef Deputy coordinator Johann Core theme leaders: Johann (CT1), Svein (CT2), Steffen (CT3), Mark (CT4) Deliverables D51.54 Overall assessment of priorities for predictability on seasonal to decadal time scales of the climate (UHAM) PM44= June 2016 WP 5.1 Scientific coordination

6. S 6 Core theme 5 – WP 5.2 Dissemination & outreach

7. S 7 Goal: dissemination of robust climate information meeting the expectations and needs of relevant stakeholders, and allowing their involvement in the decision making process To achieve the goal of interactive dissemination, a 3-step approach will be taken: (1) Identifying user-needs (end-user workshop in PM9) (2) Develop a climate service plan where users’ needs and capabilities of NACLIM are matched (Climate Service Plan PM12) (3) Dissemination of results by way of electronic media, workshops and conferences (throughout the project PM1-51) WP 5.2 Outreach, dissemination and climate services

8. S 8 D52.3 Website PM2  UHAM D52.61 Dissemination plan PM2=31 December 2012 UHAM+ICPO+VITO+GIM D52.7 First end-user workshop PM9=before end July 2013 UHAM+ICPO+VITO+GIM+ all D52.13 Climate service plan PM12=before end October 2013 UHAM+ICPO+VITO+GIM+ all D52.24 Establishment of information flow PM18= before end April 2014 UHAM+ICPO+VITO+GIM D52.35 Second end-user workshop PM34=before end August 2015 UHAM+ICPO+VITO+GIM+ all WP5.2 Deliverables

9. S 9 User and stakeholder needs will be identified during end-user/stakeholders workshops Goal: create a bridge between scientific institutions and potential end-users Target: decision-makers, the private sector, the industrial sector (GIM, VITO, support UHAM)* international climate science community (ICPO, support UHAM)* Planned : 1 st Workshop: Understanding users’ needs (before end of PM9= July 2013) 2 nd Workshop: Providing interesting data to our users (before the end of PM34=August 2015) Points to be defined *Support of ECOMS partners? Events organized locally? Language? Web seminars combined with workshops? WP 5.2 Communication with stakeholders

10. S 10 Climate Service Centers EC Environmental Agency in Copenhagen Meteo-France Norwegian Meteorological Institute ICES (International Council for Exploration of the Seas) Off-shore agents working around Greenland and in the Arctic & Multiplicators Activate your network! WP 5.2 Cooperation sought with

11. S 11 D52.13 Climate service plan PM12=before end October 2013 The plans defines the needs and capabilities of NACLIM are matched with the mapped stakeholder needs D52.24 Establishment of information flow PM18= before end of April 2014 This is a report indicating how the information should flow from scientist to stakeholders and viceversa through the climate service institutions WP 5.2 Climate service plan and info-flow

12. S 12 Core theme 5 - WP 5.3 Coordination across EUPORIAS, NACLIM and SPECS

13. S 13 NACLIM project has been clustered by the European Commission with two other complementary projects, EUPORIAS and SPECS, under the European initiative for climate service observation and modelling (ECOMS) Goals: 1- Ensuring close coordination in Europe in the area of seasonal to decadal climate predictions towards climate services 2- Providing thought leadership to the European Commission on future priorities in the area of seasonal to decadal climate predictions towards climate services European initiative for climate service observation and modelling (ECOMS)

14. S 14 Two targets for ECOMS A) Joint dissemination and communication activities, for improving the outreach of results of the three projects B) Establishment of a „think tank“ What ECOMS is supposed to achieve

15. S 15 Tools A) Tools joint dissemination

16. S 16 Task? Make recommendations to the European Commission for priorities on European activities related to observation, modelling and climate services. Who is the think tank: three coordinators of EUPORIAS, NACLIM and SPECS and of independent advisors Three working groups (WG) will be established within this work package for coordinating the discussion: -WG 1 "Observations and monitoring", led by NACLIM -WG 2 "Modeling and infrastructure", led by SPECS -WG 3 "User/Stakeholder engagement", led by EUPORIAS B) The think tank

17. S 17 D53.012 Recommended priorities Horizon 2020 for observation and monitoring PM5=before end March 2013 D53.022 Progress in observations and monitoring PM29 D53.023 Outcomes for observations and monitoringPM51 WP5.3 Deliverables

18. S 18 NACLIM governance structure Chiara Bearzotti

19. S 19 Project governance Steering Committee (SSEC) Governing board (GB) Gender Panel (GA) International advisory committee (IAP)

20. S 20 Goal: steer the project, take appropriate decisions for steering the science and the partnership Members: Project coordinator Detlef Deputy coordinator Johann Core theme leaders Johann (CT1), Svein (CT2), Steffen (CT3), Mark (CT4) Steering committee (SSEC)

21. S 21 Goals: to ensure external scientific evaluation of the project and links to other programme activities outside Europe Members: 3 international distinguished scientists (rotating mechanism) Tasks: Advising on the project’s scientific approach and orientation by liaison with the SSEC and the Coordinator Providing a link to related activities outside Europe Providing an international perspective of developments in the field of operational oceanography and to help monitor the overall progress and scientific achievements of the project Making recommendations for new actions and activities in this area International advisory panel (IAP)

22. S 22 Goal: validates the major decisions concerning the project proposed by the SSEC Members: It is made up of representatives from all partners (1 vote per project partner) It is chaired by the Coordinator Tasks: Strategic orientation of the project Plan for using and disseminating the knowledge (and updates thereof) Changes in the consortium membership Changes in scientific plans relative to the initial agreed implementation plan Any alterations of the Consortium Agreement Acceptance/exclusion of new/former partners Governing Board (GB)

23. S 23 Goals: raise gender awareness Members: Laura, Marie-Noelle and Bogi (Technical support: Chiara) Tasks: Provide gender statistics and indicators Develop the NACLIM Gender Action Plan Give advice to the SSEC on its implementation Promote gender equality in recruitment Promote participation of women in courses, seminars and conferences Support the development of financial support systems for scientists with children to be able to participate in fieldwork Promote selection of working hours convenient for mothers Invite women to scientific/organizing committees. Gender Panel (GA)

24. S 24 WP 6 Management

25. S 25 UHAM Coordinator: Detlef Quadfasel Project office: Chiara Bearzotti+ data manager MPG Deputy coordinator Johann Jungclaus MPG +Support of the CT leaders and WP leaders Partners involved

26. S 26 Liaising with the Commission on behalf of the consortium Communication of all information to the Commission Day to day coordination of the project: monitoring of project planning and progress (e.g. deadlines, bottlenecks, milestones, deliverables etc) Supervision of the quality control and documentation plan Preparation of all reports to be forwarded to the EU Set up of annual meetings, including SSEC and GB meetings, and internal reviews Practical administration of the financial and contractual aspects of the grant Administrative and financial matters, including administration of the contract (GA) with the Commission, the Consortium Agreement Communication within the project, to users, and to the general public and coordination with other EU – funded or other international projects Implementation of the plans under knowledge and innovation-related activities, intellectual property issues and of Gender Action Plan Project office (PO)

27. S 27 Reports on the activities will be channelled from the partners to the PO and distributed then to the other partners The PO will likewise distribute to the partners relevant information obtained from sources outside the project Project office as central post office Project Office Partner 2 EC Partner 3 PP...Other projects End-users Requests/inputs Answers

28. S 28 PO facilitating and monitoring info-flow Project office

29. PO monitoring project schedule

30. S 30 Data collected within the observational CT will be immediately made available to the modelling groups for implementation in the assimilation models and for evaluation in comparison with the coupled runs data transfer between the different observational groups is mandatory A central data server was set-up at GEOMAR within THOR: the same data server will be available for the NACLIM project as well A web service communication module will be established for the project office for general communication and dissemination purposes Project office: data manager to be determined PO Data management

31. S 31 Coordinator receives as prefinancing max 48% of EC request indicated in the proposal by the partnership 35% of the original EC request transferred to partners by end November In addition to this, planned investments (0,5M€) and consumables (0,5M€) for the first period will be supported Send your request to PO by 15 November with planned investments and corresponding EC request (check the original list in DOW, page 53 and following) Distribution of funds

32. S 32 Reports and information flow Deliverables reports** - NACLIM scientists WP reports** - WP leaders Milestones achieved reports* - WP leaders Financial reports** - Financial officers partner level Project office European Commission Template made available Project summary report, data mgt report**- (PO) Template made available * To be reported at due dates indicated in DOW **To be reported together at project month 18,36,51

33. Reporting FRFR FRFR FRFR FRFR FRFR FRFR

34. S 34 Planned Every six months with cumulated actual costs for monitoring purposes Project month 19 with CFS** on actual costs period 1-18 pm Project month 37 with CFS** on actual costs period 19-36 pm Project month 52 with CFS** on actual costs period 37-51 pm ** CFS=Certificate of financial statement provided by auditor in situations regulated by FP7 financial rules First financial reports

35. S 35 Planned PM2 Kickoff Barcelona (ES)  PM12 =October 2013 Annual meeting Trieste (IT) PM24 =October 2014 Annual meeting PM36 =October 2015Annual meeting PM49 =November 2016 Annual meeting Annual Meetings

36. S 36 Scientific publications, presentations, talks, animations etc..: provide a copy to the project office Do not delay in answering requests from the project office Communication