2.  On the front of each keycard will be a label with the student’s name, ID number, room number, fob number and Greek house name (Sigma Nu, Fiji, Sigma Pi and Phi Delta Theta) and their email.  The Graduate Assistant (GA) should record on the keycard the check-in date, verify the room number, and initial the card.

3.  The right side of the Key Card will be completed during checkout.  The GA should make sure the student reads the keycard before signing and dating the card.  After reading this information, the student should sign and date the keycard.  Signatures should be legible.

4.  By signing the keycard, the student is accepting responsibility for their key (and fob), if applicable, agreeing to the following:  They will notify the GA if their key or fob is lost or stolen  They are agreeing to the Student Lock Out Procedures  They are agreeing to the lock change and fob replacement charge  The back of the keycard is to be used by the GA to record when a Loaner Key (Fob) Set is checked out.

5.  Each of the sections on the back of the keycard should be completed EVERY time a student checks out a Loaner Key (Fob) Set.  Loaner Key (Fob) Sets may only be checked out to students assigned to that specific room.  If the Loaner Key (Fob) Set is not returned within 24 hours, a lock change will be ordered and their student account will be charged accordingly. (Charges can be found on the 2010 – 2011 Charge List in the Residence Hall Handbook located on the Housing Webpage)

6.  If a student is locked out of their room they can contact the GA, if the GA is not available they can contact one of the chapter officers that has a control key.  In the event none of the above are available the student may call the Service Desk at 5-7005 and request to be let into their room. If the student requests this option they will be charged $80 per lock out.  The Service Desk is staffed every day of the year, 24 hours a day.  The $80 charge will be billed to their student account.

7.  Loaner Key Fob Sets may be checked out to students in emergency situations as determined by the GA for a specified amount of time.  If the GA can not be reached, the Assistant Director for Greek Housing and Apartments will make the determination of the emergency situation.