1. Space Utilisation at Queen Margaret University Benefits and Challenges EAUC 14th Annual Conference Presented by: Ivan Meyer

2. Overview Background: Relocation Implications for Space Management –Challenges –Benefits Future

3. Relocation Disposed of three different locations moved to a purpose-built new campus.

4. Space changes: Areas www.smg.ac.uk

5. ACADEMIC BUILDING CONCEPTS Space changes: People

6. Space changes: Practice Open plan offices Separation of students and staff Drop-in rooms Hot desks Centralised timetabling – Explicit goals to improve space utilisation and reporting.

7. Space changes: Practice Open plan offices Separation of students and staff Drop-in rooms Hot desks Centralised timetabling

8. Challenges: Timetabling Change management –Communication Increased process complexity –Less space, different space, shared space Student experience New technology: Moved from a manual timetabling system with electronic bookings to automated timetabling and booking.

9. Benefits: Timetabling Balance: Utilisation vs student experience Automated conflict prevention (staff, students, rooms, availability) Reporting Campus-wide awareness and participation (Plasma screens) Modelling the effects of change

10. Future Adapt to changing academic portfolio More ad-hoc commercial use Better space-to-need matching, without changing space Fine tune student experience constraints Increase utilisation

11. Questions