1. Mail merge Sort records in field Select certain records Putting many on the same page Adding a comment – If … Then … Else

2. On toolbar select Tools, Letters and Mailings Select Mail Merge

3. Select Mail Merge Toolbar

4. Select Letter

5. Mail merge toolbar

6. Open Data Source Navigate to where found

7. Can Sort Can Select certain records by Filtering and Sorting

8. Sort by clicking column heading

9. Filtering and Sorting

10. Insert Merge Field

11. View Merged Data Names display

12. For exam situations Save the file with all the merge fields Later save with a DIFFERENT file name WHEN merged

13. Merge to New Document

15. Easy, simple What about putting more records on the same piece of paper?

16. Under the details insert a Word Field called Next Record

17. Copy and paste details to fill the page

18. Copy and paste the fields Must NOT end with >

19. Preview in Letter – try, try and try again Make changes in file mailmerge

20. Must NOT end with a >

21. All pages filled

22. What about adding a comment for certain learners only?

23. Insert Word Field

24. IF Grade Comparison Compare to Then Or

25. Default fields show

26. If grade 12, it shows what it is meant to show! Or just the default

27. For exam situations Save the file with all the merge fields Later save with a DIFFERENT file name WHEN merged