1. Increasing Efficiency Using Word Word Lesson 8

2. Templates  File that already contains elements such as formatting, fonts, text  File…New  Templates

3. Template Dialog Box

4. Creating a Template  Office Button…New  Choose from template menu  Save As…Type = Document or Template  Saves in Template folder

5. Letterhead Template

6. Wizard  Asks questions and creates document  Memos  Letters  Faxes  Reports  Resumes

7. Mail Merge  Combining a document with information that personalizes it  Names of recipients  Main document—  Document with information that doesn’t change  Data Source—  File with information that changes in each document

8. Mail Merge Wizard  Mailings… Start Mail Merge  Mail Merge Wizard

9. Creating and Printing Envelopes  Mailings… Envelopes & Labels  …Envelopes

10. Creating & Printing Labels  Mailings… Labels

11. Sending Document by E-mail  To E-mail document directly from Word—  File…Send To… Choose Mail Recipient…Send a Copy  To e-mail as an attachment—  File…Send To…Choose Mail Recipient (as attachment)… Send

12. Workgroup Collaboration  Working together in teams  To insert a comment—  Insert…Comment  Text box called a comment balloon appears

13. Inserting Comments  Can also click Insert Comment button on Reviewing toolbar  View…Toolbars…Reviewing

14. Reviewing Pane  Need to be in Print Layout or Web Layout View to see comments

15. Using Track Changes  Review…Track Changes  Or double-click TRK on status bar  Inserts revision marks and changes line marks  Underlines added text  Strikes through deleted text  Can accept or reject changes

16. Compare and Merge  Review…Compare  View differences in documents  Compare and Merge Documents

17. Hyperlink  Underlined and colored text that links you to another document or web page  To create hyperlink,  Select text  Insert…Hyperlink  Choose document  Click OK

18. Insert Hyperlink Dialog Box

19. Web Page  Document created with HTML (Hypertext Markup Language)  Web Browser such as Internet Explorer translates HTML into what you see on your screen  To convert Word document to a Web Page, File…Save as Web Page  To View--Switch to web layout view  Or File… Web Page Preview

20. Theme Design that changes color scheme, font, formatting Format… Theme Design that changes color scheme, font, formatting Format… Theme

21. Inserting Hyperlinks in Web Pages  Select text  Insert…Hyperlink  Choose link  OK  Ctrl click to follow hyperlink