1. Page 1 ISMT E-120 Desktop Applications for Managers Integrating Applications

2. 2 Clipboard Intermediate Formats Exporting & Importing Mail Merge – Excel & Access Integrated Query Object Linking & Embedding Hyperlinks

3. 3 Integrating Applications Clipboard Intermediate Formats Exporting & Importing Mail Merge – Excel & Access Integrated Query Object Linking & Embedding Hyperlinks

4. 4 Clipboard Small Application Always available Converts Formats Windows vs. Office Clipboard

5. 5 Intermediate Formats Text Only –Loses formatting, some content –Lowest denominator –Can be delimited (tab, “”, space, …) RTF: Rich Text Format –File contains only text characters –Preserves visual content and format

6. 6 Exporting and Importing Export  Source document knows about destination OR  Converts to intermediate format Import  Destination document knows about source OR  Source converted to intermediate format

7. 7 Export Examples Access to Excel Excel To Access

8. 8 Import Examples Access from Excel  Import  Link HTML

9. 9 Integrating Applications Clipboard Intermediate Formats Exporting & Importing Mail Merge – Excel & Access Integrated Query Object Linking & Embedding Hyperlinks

10. 10 Mail Merge Excel –Entire worksheet as source Access –Table as source –Query results as source

11. 11 Integrating Applications Clipboard Intermediate Formats Exporting & Importing Mail Merge – Excel & Access Integrated Query Object Linking & Embedding Hyperlinks

12. 12 Integrated Query Query –Data in Excel –Data in Access

13. 13 Microsoft Query Query Engine from Access Invoke from Excel ODBC –Standard protocol –Drivers for different databases –Masks idiosyncrasies among databases

14. 14 Integrating Applications Cooperative Applications Clipboard Intermediate Formats Exporting & Importing Mail Merge – Excel & Access Integrated Query Object Linking & Embedding (OLE) Hyperlinks

15. 15 Object Embedding Copy of source object embedded No live link maintained Edit source object within container More portable – all components go Files larger

16. 16 Object Linking Live link between two applications Change in source updates destination document Stores only the location of the original data, not data itself Not as portable – why?

17. 17 Using OLE Text-oriented example Presentation-oriented example Database-oriented example

18. 18 Using OLE - Example Spreadsheet Sound clip Database ??

19. 19 Integrating Applications Clipboard Intermediate Formats Exporting & Importing Mail Merge – Excel & Access Integrated Query Object Linking & Embedding Document Hyperlinks

20. 20 Document Hyperlinks File Named Object Within File Web Page FTP Site

21. 21 Hyperlinks: Word Bookmark within a Word document Hyperlink to other Word documents And to Excel … to PowerPoint … to Access

22. 22 Hyperlinks: Excel Worksheet Named Range of Cells Not Defined Names

23. 23 Hyperlinks: PowerPoint Word – Document, Bookmark, Web Page Excel –Worksheet, Named Range PowerPoint –Slide Name or Number

24. 24 Hyperlinks: Access Table Form Report Object-type object-name syntax Hyperlink to Access database form