1. Revised: June 2005 BC Timber Sales Environmental Management System (EMS) and Sustainable Forest Management (SFM) Training for LPC Management and Field Supervisors

2. Revised: June 2005 Acronyms used in this training BCTS = BC Timber Sales BA = Business Area, ie: regional BCTS office LPC = Licencee, Permittee or Contractor LWCP = Licencee With Cutting Permit EMS = Environmental Management System EOP = Environmental Operating Procedure EFP = Environmental Field Procedure EPRM = Emergency Preparedness & Response Manual ERP = Emergency Response Procedure SFMP = Sustainable Forest Management Plan

3. Revised: June 2005 1. What’s first - EMS Review A quick review of the basics of EMS: PLAN – DO – CHECK - RESPOND What is ISO 14001, and The BCTS approach

4. Revised: June 2005 EMS Review Scope of the BCTS EMS Defining the scope The activities and locations where the EMS is applied and implemented Defining the activities Operational Planning (i.e. layout, cruising, etc) Harvesting (i.e. falling, skidding/yarding, processing, loading) Roads (i.e. subgrade construction, surfacing, culvert installs) Silviculture (i.e. site prep, planting, surveys) Defining the locations Areas of land from which timber is sold or will be sold All other areas covered under a permit or contract X Not the LPC’s camps, shops or off-site facilities

5. Revised: June 2005 EMS Review Why Do We Need an EMS? To protect the environment To allow an outside, 3 rd party auditor to verify our claims that BCTS protects the environment To have an efficient system for improving our business

6. Revised: June 2005 EMS Review Why Do We Need an EMS? Due Diligence defense considers if the following are in place: Preventative system (e.g. EMS) Training programs Internal / external audits Risk assessments Contingency plans designed to prevent events BC Timber Sales EMS offers all of these elements

7. Revised: June 2005 EMS Review What is our EMS? Defines the environmental performance we’d like to achieve Describes who will do what, when, to achieve it Clear roles and responsibilities at all levels of BCTS and for our LPC’s Always evaluating and improving the system and our performance

8. Revised: June 2005 EMS Review What is ISO 14001? A standard (ISO 14001-2004) that defines the necessary elements of an effective environmental management system Recognized internationally Implementation in Canada overseen by the Standards Council of Canada

9. Revised: June 2005 EMS Review What does ISO Certification mean? The BCTS EMS meets the ISO 14001 standard and Independent auditors confirm that BCTS is following the practices and procedures that are outlined in the EMS

10. Revised: June 2005 EMS Review ISO 14001 Certification Does Not:  Verify our forest management practices  Verify that our products come from certified forests  Allow us to use a certification stamp on our products

11. Revised: June 2005 EMS Review Plan-Do-Check-Respond The EMS is based on a “continual improvement” loop: Plan Do Check Respond etc…

12. Revised: June 2005 EMS Review 1. The PLAN EMS Policy States the guiding principles of our EMS Commits to: Meeting all laws Preventing pollution, protecting the environment Continually improving

13. Revised: June 2005 EMS Review 1. The PLAN Aspects “An element of an organization’s activities that can interact with the environment” An environmental aspect lies between an activity and an impact: Road Construction Landslide Alter or Influence: Soil Productivity and Stability

14. Revised: June 2005 EMS Review 1. The PLAN Aspects Higher risk environmental aspects are given priority. Examples are: 1. Uncontrolled: Fire 2. Spillage of: Chemical products 3. Spillage of: Fuel / Oil products 4. Improper disposal of: Hydrocarbons 5. Alter or influence: Hydrology characteristics 6. Alter or influence: Species at risk

15. Revised: June 2005 EMS Review 2. DO Implement “Operational Controls” EFP’s in the field EOP’s for BCTS staff Preworks for all LPC’s Monitoring and inspecting of activities Checklists guiding key activities Must know the requirements for the tasks you are doing

16. Revised: June 2005 EMS Review 2. DO Checklists: CHK-001 Planning Prework Form CHK-002 Harvest & Roads Prework Form CHK-003 Silviculture Prework Form CHK-004 Planning Inspection- Monitoring Form CHK-005 Harvest & Roads Inspection-Monitoring Form CHK-006 Silviculture Inspection- Monitoring Form CHK-007 Incident Report Form CHK-008 Emergency Response Test-Drill Report Form EFP 1 - General 2 - Project Supervision 3 – Development and Planning 4 – Roads, Bridges, and Culverts 5 - Harvesting 6 – Fuel Handling 7 – Dryland Sort EOP 1 – Planning 2 – LP Operations 3 - BCTS Projects 4 - LWCP Planning 5 - LWCP Operations 6 - Incident Reports

17. Revised: June 2005 EMS Review 2. DO Must be trained for the tasks you are doing Training requirements are identified in the Training Matrix provided at the BCTS Prework

18. Revised: June 2005

20. EMS Review 3. CHECK Method of CheckingWho is checking Monitoring (Supervision)LPC, BCTS InspectionsLPC, BCTS Performance ReportsBCTS Internal AuditsBCTS External AuditsRegistrar

21. Revised: June 2005 EMS Review 3. CHECK Things to CheckWho is checking Conformance to the project plan LPC, BCTS Conformance to EMS requirements LPC, BCTS Compliance with legal and other requirements LPC, BCTS Progress towards EMS objectives BCTS

22. Revised: June 2005 EMS Review 4. RESPOND Action Plans are written during inspections – who is to do what, by when EMS modifications / improvements will be assigned as Action Plans or in annual reviews Issues will be investigated and Action Plans assigned to address root causes All actions will be assigned, tracked & followed up

23. Revised: June 2005 EMS Documentation EMS Manual Environmental Operating Procedures (EOPs) Environmental Field Procedures (EFPs) Policy Tables (e.g.: Training Matrix) Environmental Program(s) Administrative Forms ERM Records Operational Forms/“Checklists” Records

24. Revised: June 2005 EMS Documentation EMS Manual Environmental Operating Procedures (EOPs) Environmental Field Procedures (EFPs) Policy Tables (e.g.: Training Matrix) Environmental Program(s) Administrative Forms ERM Records Operational Forms/“Checklists” Records

25. Revised: June 2005 Overview: EMS Manual Consistent with 16 ISO 14001 elements, Policy to Management Review Describes EMS maintenance responsibilities for BCTS management For BCTS staff and LPC’s: Be trained in and follow relevant procedures (EOP’s, EFP’s, ERP’s) Communicate requirements, communicate problems

26. Revised: June 2005 Key Elements – Chapter 1-6 01Introduction Defines the scope Planning, Harvest, Roads, Silviculture 02Overview of ISO 14001 Defines ISO 14001 Introduces the ISO/EMS cycle 03Environmental Policy Defines policy components 5 overall goals, available to public 04Environmental Aspects Defines aspect development Risk based approach, review annually 05Legal Requirements Defines applicable legislation to BA Maintain access, “other requirements” 06Objectives & Targets Defines method & responsibility What’s considered, Who develops

27. Revised: June 2005 Key Elements – Chapter 7-12 07Environmental Management Program Defines implementation of O&T Who, What, When, and How 08Structure & Responsibility Provides overview of Who & What Organization charts, table of roles 09Training & Awareness Defines requirements & method Training matrix, who trains, etc. 10Communication Defines communication process Internal methods, External methods 11Document Control Defines creation & maintenance Who develops/maintains, obsolete docs 12Operational Controls Provides a List of controls Development & Maintenance

28. Revised: June 2005 Key Elements – Chapter 13 - 18 13Emergency Response Defines emergency components ERM, ERP; development & maintenance 14Monitor & Measure Defines monitoring methods Conformance, compliance, inspections 15Corrective/Preventative Action Defines reporting & tracking Incident reports, tracking & follow up 16Records Defines record maintenance What is kept, method & duration 17Audit Program Defines protocol, scope, & method Internal audits, timing, action plans 18Management Review Defines scope and review process Performance reports, responsibilities

29. Revised: June 2005 EMS Manual Environmental Operating Procedures (EOPs) Environmental Field Procedures (EFPs) Policy Tables (e.g.: Aspects) Environmental Program(s) Administrative Forms ERM Records Operational Forms/“Checklists” Records EMS Documentation

30. Revised: June 2005 EMS Manual Environmental Operating Procedures (EOP) Environmental Field Procedures (EFP) Policy Tables (e.g.: Aspects) Environmental Program(s) Administrative Forms ERM Records Operational Forms/“Checklists” Records EMS Documentation

31. Revised: June 2005 Overview : Emergency Response Manual (ERM) Addresses 3 types of emergency: Fire Spill Landslide or major erosion event Provides: Preparedness information Response procedures Contact information References the Emergency Response Plan Form to be completed for each Project

32. Revised: June 2005 EMS Manual Environmental Operating Procedures (EOPs) Environmental Field Procedures (EFPs) Policy Tables (e.g.: Aspects) Environmental Program(s) Administrative Forms ERM Records Operational Forms/“Checklists” Records EMS Documentation

33. Revised: June 2005 EMS Manual Environmental Operating Procedures (EOPs) Environmental Field Procedures (EFPs) Policy Tables (e.g.: Aspects) Environmental Program(s) Administrative Forms ERM Records Operational Forms/“Checklists” Records EMS Documentation

34. Revised: June 2005 Overview: Emergency Response Plan The ERP must be completed and maintained at the worksite All workers must know the location of the ERP All workers must be able to effectively use the information found in the document

35. Revised: June 2005 Highlights: Emergency Response Plan Contains names and phone numbers of key personnel Contains emergency phone numbers of key agencies (PEP, Fire Reporting Centre, etc) Contains spill response steps for Fire, Spills, and Erosion events Contains locations of spill and fire equipment (Note: on site fire tools and equipment will be determined at the BCTS Prework in accordance with the Wildfire Act and Regulation) Contains names of trained personnel (Note: on site personnel trained to the S-100 standard will be determined at the BCTS Prework in accordance with the Wildfire Act and Regulation) Contains test or drill requirements

36. Revised: June 2005 Overview: Environmental Operating Procedures DocumentApplies to: EOP 01 – PlanningBCTS Staff EOP 02 – LP OperationsBCTS Staff EOP 03 – BCTS ProjectsBCTS Staff EOP 04 – LWCP PlanningLicensees w/ cutting permits EOP 05 – LWCP OperationsLicensees w/ cutting permits EOP 06 – Incident ReportsBCTS Staff Purpose: Define tasks & responsibilities for BCTS operations

37. Revised: June 2005 Overview: Checklist Forms #NameFor: CHK 001Planning Prework FormAll CHK 002Harvest/Roads Prework FormAll CHK 003Silviculture Prework FormAll CHK 004Planning Inspection FormAll CHK 005Harvest/Roads Inspection FormAll CHK 006Silviculture Inspection FormAll CHK 007Incident Report FormAll CHK 008ER Test & Drill Report FormLPC Purpose: Checking, Responding, & Data collection

38. Revised: June 2005 Highlights: Prework Forms (CHK 001-003) Used by BCTS staff during Preworks with Licensees or Contractors and may be used by a LPC if they have no other documentation method Significant issues captured at Preworks Operational requirements (Project Plans) Legislative & Regulatory requirements Contractual or License requirements EMS requirements Training needs Emergency Response Fuel Management Primary benefits of Preworks – outlines the expectations for site specific environmental management to the recipient prior to commencement of work

39. Revised: June 2005 Highlights: Inspection Forms (CHK 004-006) Used by BCTS staff and can be used by LPC if no other documentation method exists Significant Issues captured during inspections: Conformance and compliance to contractual and legal documents Conformance to operational plans Site Plans Road Plans and Profiles Conformance to EMS requirements Training and Competence Emergency Preparedness and Response Fuel Management

40. Revised: June 2005 Highlights: Incident Report Form (CHK 007) To be used by LPC and BCTS staff to report incidents and initiate investigations When Incident Reports are required: Spills over 25 liters Fires (Natural, man-caused, or industrial) Erosion events or landslides Non-compliance Significant Non-conformance (BCTS staff) Information captured during Incident reporting and investigations Description of the Incident (scene details) Determination of preliminary and root causes Recommendations and Corrective Action to mitigate future events

41. Revised: June 2005 Highlights: Test/Drill Report Form (CHK 008) To be used by LPC to record details of tests or drills conducted for emergency response Requirement and frequency of tests or drills are outlined at BCTS Preworks Information captured during Test/Drill reports Type of test or drill (Fire, Spill, Erosion) Description of the test or drill Description of the deficiencies during the event Recommendations for improvement

42. Revised: June 2005 EMS Manual Environmental Operating Procedures (EOPs) Environmental Field Procedures (EFPs) Policy Tables (e.g.: Aspects) Environmental Program(s) Administrative Forms ERM Records Operational Forms/“Checklists” Records EMS Documentation

43. Revised: June 2005 EMS Manual Environmental Operating Procedures (EOPs) Environmental Field Procedures (EFPs) Policy Tables (e.g.: Aspects) Environmental Program(s) Administrative Forms ERM Records Operational Forms/“Checklists” Records EMS Documentation

44. Revised: June 2005 Overview: Environmental Field Procedures #NameFor: EFP 01GeneralAll workers EFP 02Project SupervisionLPC supervisors EFP 03Development & PlanningContract workers EFP 04Roads, Bridges, & CulvertsLPC workers EFP 05HarvestingLicensee workers EFP 06Fuel HandlingAll workers EFP 07Dryland SortLicensee workers Purpose: Methods to minimize environmental impacts

45. Revised: June 2005 Highlights: EFP 01 - General General procedures provided to all workers and designed to minimize impacts while conducting License or contract operations for BCTS Key Highlights Prework awareness Project Plan awareness Monitoring the work Site maintenance & Emergency Preparedness Stop Work criteria

46. Revised: June 2005 Highlights: EFP 02 – Project Supervision General procedures provided for all field supervisors and designed to minimize impacts by providing clear responsibilities for those who oversee workers during License/Contract operations Key Highlights Prework components and documentation Supervisory responsibilities & Stop Work criteria Monitoring and Inspections Documentation management Emergency Reporting procedures

47. Revised: June 2005 Highlights: EFP 03 – Development and Planning General procedures provided to all workers performing operational planning activities and designed to minimize impacts in the field Key Highlights Project Plan preparation Field work requirements Data integration into layout & design work Stop Work criteria

48. Revised: June 2005 Highlights: EFP 04 – Roads, Bridges, and Culverts General procedures provided to workers performing construction, maintenance, inspection and deactivation activities and designed to minimize impacts in the field Key Highlights Road & Bridge inspection criteria Construction, maintenance, deactivation procedures Bridge & Major Culvert installation, maintenance, and removal precautions and criteria Disposal procedures Stop Work criteria

49. Revised: June 2005 Highlights: EFP 05 - Harvesting General procedures provided to workers performing harvesting activities and designed to minimize impacts in the field Key Highlights Procedures and criteria for: Falling Yarding, Skidding and Forwarding Loading, processing, and hauling Stop Work criteria

50. Revised: June 2005 Highlights: EFP 06 – Fuel Handling General procedures provided to all workers involved in handling, storing, and transporting of fuel during regular activities and designed to minimize the potential of pollution Key Highlights Fuel storage and Handling Refueling requirements Spill response references Stop work criteria

51. Revised: June 2005 Highlights: EFP 07 – Dryland Sort and Log Loading General procedures provided to workers performing sort yard activities and designed to minimize impacts to sensitive areas and watercourses or water bodies Key Highlights Sort yard operational requirements Stockpiling & disposal of waste Stop Work criteria

52. Revised: June 2005 Other EMS Requirements Plan Do Check Respond etc…

53. Revised: June 2005 Checking the Progress The BCTS staff approach Monitoring Informal visits to the worksite to focus on key risk issues May or may not be documented (CHK 004-006 can be used for documentation of monitoring) Inspections Formal visits to conduct thorough worksite assessments Purpose: to identify deficiencies and trends, to collect data Frequency: as determined by the Risk Ranking Primary benefits of Inspections – identifying deficiencies and trends, initiating corrective action, ensuring follow up

54. Revised: June 2005 Checking the Progress The LPC Approach Supervising (similar to monitoring by BCTS) Continual on-site checking of work progress, conformance to operational and EMS requirements May be documented in diaries or on forms Inspections Formal worksite assessments by the field supervisor Purpose: to identify deficiencies and trends within the workplace Frequency: as determined at the BCTS Prework Type of Inspections Operational and EMS

55. Revised: June 2005 Required Records for LPC Prework Records Indicating points of discussion Date Inspection Records Verify worksite requirements Date and name of Inspector Training Records Names of workers Type and date of training Incident Records Spills over 25 liters, Fires, Erosion events, Non-compliances At least the Incident details must be completed Test/Drill Records Emergency Response Plan

56. Revised: June 2005 Other EMS Requirements Plan Do Check Respond etc…

57. Revised: June 2005 Respond – Corrective Action The BCTS Approach If deficiencies or trends are noted during monitoring visits or formal inspections, corrective action will be initiated through: Documentation on the Inspection Forms Documentation on the Incident Report Forms Documentation on Notices to Comply Issue Tracking System entries (ITS) If deficiencies or trends are noted during Audits, corrective action will be initiated through Audit Action Plans

58. Revised: June 2005 Respond – Corrective Action The LPC Approach Deficiencies or trends noted during routine supervision or formal inspections should be followed up ASAP with corrective action Immediate Action (i.e. cleaning up the spill) Preventative Action (i.e. further training or change to work procedures) If noted during inspections, corrective action should be noted on form along with the date when corrected

59. Revised: June 2005 Be Prepared for Audits LPC Supervisors Ensure workers are instructed by an authorized trainer (can be a company trainer if holding a BCTS Level 3 card) as per the Training Needs Matrix Make appropriate documents available at the worksite (ERP, EFP) Conduct Preworks prior to commencement of the project Follow the procedures outlined in the EFP’s to minimize site deg, contamination, and erosion Conduct Inspections at the frequency outlined at the BCTS Prework session Take action if non-conformances or non-compliances are discovered Maintain records as required for the EMS

60. Revised: June 2005 Be Prepared for Audits Workers Know the location of the EFP’s and the ERP and have them readily accessible Participate in Preworks prior to commencement of the project Follow the procedures outlined in the EFP’s to minimize site deg, contamination, and erosion Be able to explain how to respond to spills, fires, and major landslides or erosion events Make sure you have spill kits and fire tools available to you and they are in working order

61. Revised: June 2005 EMS SUMMARY Plan – Know how to operate with regard to the environment Do – Follow procedures while conducting business that protect the environment / achieve your plan Check – Take the time to review how you do vs. what the plan states Respond – Take action and learn from your performance to do better next time

62. Revised: June 2005 SUSTAINABLE FOREST MANAGEMENT

63. Revised: June 2005 1. What’s first - SFM Review A quick review of the basics of Sustainable Forest Management Plans What is Z809 (2002) and SFI, and The BCTS approach

64. Revised: June 2005 SFM Review Types of SFM Certifications CSA Z809(2002) – describes how a sustainable forestry management plan (SFMP) should be developed, implemented, and maintained SFI – similar in scope and application to CSA Z809, American FSC - similar in scope and application to CSA Z809, International

65. Revised: June 2005 SFM Review Sustainable Forest Management Requirements Requires a SFM Plan (SFMP) be in place Requires a Management System be in place (i.e. an EMS) Results in certification of a Designated Forest Area (DFA) (therefore, most CSA certifications require cooperation amongst all but the smallest licencees operating in the DFA) CSA Standard includes a substantial commitment to involve the public in developing the SFM plan

66. Revised: June 2005 SFM Review Why develop a SFM Plan? Market Demand Buyers world-wide are incorporating Sustainable Forest Management commitments into their purchasing agreements An estimated 150 Canadian & US firms have SFM commitments in their procurement policies (2004 statistics) Enhanced performance Improvement in SFM planning and performance Better community relations Stronger aboriginal relations Important indicator for the public of the commitment towards long-term forest management & sustainability

67. Revised: June 2005 SFM Review Scope of SFM Plans Defining the scope The Defined Forest Area (DFA) as outlined in the Sustainable Forest Management Plan A DFA may consist of an entire Timber Supply Area or be comprised of any number of smaller areas DFA’s must be areas where the participant can maintain control of the activities in order to ensure the achievement of goals outlined in the SFM Plan

68. Revised: June 2005 SFM Review What are the Key Objectives of an SFM Plan? To outline the targets and actions required to meet criteria established by the Z809(2002) or SFI standard To ensure that responsibilities for these actions are assigned To ensure that SFM progress is properly reported and achieved

69. Revised: June 2005 SFM Review SFM Plans do not:  Provide a management system framework to ensure the goals are achieved (that’s what an EMS is for)

70. Revised: June 2005 SFM Review Where SFM Plans need an EMS to work: To become SFM certified, a management system that defines the following must be in place: Legal requirements Roles and Responsibilities Training and Awareness Internal & External communication Document management and control Operational procedures Emergency Preparedness & Response Monitoring and Measuring Corrective & Preventative Action Record Keeping Internal Audits Management Reviews

71. Revised: June 2005 SFM Review Where SFM Plans have their impact: Influences higher-level planning by introducing its own criteria for forest management Requires data gathering and reporting to verify adherence to SFM targets Can produce changes to operational plans Modification of block size and shapes Introduction of additional protective measures for resource features and sensitive zones Changes in road locations and design

72. Revised: June 2005 SFM Review How YOU conform to SFM Plans: Follow the Operational Plans Follow EMS requirements Environmental Field Procedures Emergency Response Plans Legislation and Regulations Training requirements Follow Contract & License requirements Follow Legislative and Regulatory requirements

73. Revised: June 2005 SFM SUMMARY A Higher Level Plan – SFM Plans influence changes primarily at the planning stage of an organization Most common SFM standards – current and future SFM certifications will be primarily to the Z809 or SFI standards Your Role Follow the Project Plans and your EMS requirements Use good environmental practices in the workplace