1. 2014-2015 SECC Feedback Session April 9, 2015

2.  Last Year in Review  Collection Changes  Data Manager Options  Multi-Year Database Demonstration  Additional Topics  Spring Collection Trainings Agenda

3. Jackie McKim Research Analyst 503-947-5629 jackie.mckim@state.or.us Special Education Data Unit Trish Lutgen Data Coordinator 503-947-5798 trish.lutgen@state.or.us Wesley Mouw Research Analyst 503-947-5817 wes.mouw@state.or.us Cynthia Garton Office Specialist 503-947-5696 cynthia.garton@state.or.us

4. Feedback Survey Results

5.  Posted on our website  http://www.ode.state.or.us/search/page/?id=1150 http://www.ode.state.or.us/search/page/?id=1150 In General:  89 Surveys returned this year  Most respondents  Not first year submitting  Not using new software Survey Results

6. Year-round usage (89 Respondents):  Child Find – 48.31%  June Exit – 49.44%  December SECC – 50.56%  None of these – 41.57% Survey Results-Data Manager Usage

7. Child Find  51.69% of users – Always  17.98% of users – Sometimes  30.34% of users – Never June Exit  50.56% % of users – Always  21.35% of users – Sometimes  26.97% of users – Never December SECC  47.19% % of users – Always  26.97% of users – Sometimes  24.72% of users – Never DM – Data Storage & Retrieval

8. Child Find  78.65% of users – Always  3.37% of users – Sometimes  17.98% of users – Never June Exit  79.78% of users – Always  5.62% of users – Sometimes  13.48% of users – Never December SECC  83.15% of users – Always  6.74% of users – Sometimes  8.99% of users – Never DM – Data Validation

9.  Child Find  49.44% of users – Always  19.10% of users – Sometimes  30.34% of users – Never  June Exit  52.81% of users – Always  20.22% of users – Sometimes  24.72% of users – Never  December SECC  57.30% of users – Always  29.63% of users – Sometimes  13.58% of users – Never DM – Generate Reports

10. Question 5 - Impact of Discontinuation (79 Respondents)  Error Management/Validation (32 )  Creating an Upload File (15)  Data Storage (8) Question 6 - Critical Needs if Discontinued (67 Respondents)  Advance Notice/System Set-Up Time (19)  Alternate System to Validate Data (15)  Another Program/System (13) Survey Results: DM Comments

11.  Accuracy in providing information  89 respondents with mean of 4.70  Timeliness in responding to questions  89 respondents with mean of 4.71  Overall Experience Getting Assistance  89 respondents with mean of 4.76 Survey Results-Data Unit Staff

12.  Data Unit’s Webpages  89 respondents with mean of 4.22  Data Unit’s Listserv messages  89 respondents with mean of 4.65 Survey Results-Data Unit Staff

13. 89 respondents:  Boot Camp – 8.99% (8)  Annual Fall Regional Training – 69.66% (62)  WebEx – 25.84% (23)  Did not attend any trainings – 15.73% (14) Survey Results: Trainings Attended

14. Locations:  Albany at Linn-Benton-Lincoln ESD  Bend at Bend/La Pine  Burns at Harney ESD (NEW)  Hillsboro at NW Regional ESD (NEW)  La Grande at the Fire House (IMESD)  Medford at Southern Oregon ESD Survey Results: Training Preferences

15. Days of Week  Monday – 25.84%  Tuesday – 41.57%  Wednesday – 44.94%  Thursday – 52.81%  Friday – 42.70% Survey Results: Training Preferences

16. New Content or Information for Current Trainings:  Boot Camp  Open to more people (new and as needed)  Add second training – more detail  Annual Fall Training:  Info repeated every year, mixed reviews   Add some difficult or unusual reporting examples Survey Results: Training Preferences

17. New Content or Information for Current Trainings:  Charter schools  Open enrollment & inter-district transfers  Error & audit messages  More flow charts  Private school collection  Placements (Separate vs. Inside Regular Ed)  More on ECSE, not just School Age Survey Results: Training Preferences

18. Suggested Training Opportunities:  Data Manager – custom & other reports  In-person training for spring collections  How to correct ECR audits  OHI Eligibility - no medical statement (Child Find)  Writing IEPs for Core Curriculum Survey Results: Training Preferences

19. Pre-recorded Tutorials/Trainings Suggested:  Private school report  Coding various & unique scenarios  Using the Data Manager  Information on SECC and Exit reporting  How to report June Exit active records Survey Results: Training Preferences

20.  What’s New  Data Manager  Changes to June Exit  Challenges/Barriers/Errors Feedback Session Topics

21.  Positive experience with Data Unit  Website – difficult to find things  Other Survey Results: Additional Comments

22. 2014 Collection Successes & Challenges

23.  Dec SECC 2014 - 100% districts submitted on time.  SECC ECR 2014 - 100% districts submitted on time.  Districts felt comfortable calling Data Unit.  More time for December Child Count & ECRs! Successes Woo Hoo!

24.  Dec 2014 ECRs – Inaccurate Data  2014: 23 districts  2013: 18 districts Challenges Happy Chocolate Bunny Count Day!

25.  Web submissions  Confirming audits with errors  Enrollment type codes  Federal placement codes  District ID fields  OSD students ECR Challenges What? Ouch!

26. 2015 Changes

27. SPR&I:  Graduate & Dropout (Leaver B1 & B2)  No minimum ‘N’  Assessment (B3)  Minimum ‘N’ of 20 (1 or 2 years)  N  20 = Met or if Not Met then Improvement Plan  N < 20 (2 years) = Met or if Not Met then Worksheet Required or Worksheet Optional What’s New

28.  2015-2016 Submitting All Records  Eligible Records  Exit Records  Not Claimed Records June Exit Collection Change Who moved my cheese?

29. Rationale for Adding All Records:  Validation  ADM  Discipline  Child Find  Assessment  Post School Outcomes  SPR&I  Part C - EI cumulative counts (IDEA required)  Improve June Exit data June Exit Collection Who moved my cheese?

30.  One eligible record per student  Not Claimed  Allow Code 70, but ignored  Core fields  Validations Exit Collection – Eligible Records

31. Problem Areas:  Duplication/multiple records  Used to clean up records/improve data quality only!  More time consuming for districts Exit Collection – Eligible Records

32.  What can we do to simplify the process?  What do we refer to as Not Claimed? June Exit Collection Feedback

33.  Activity to list ideas  Prioritize Data Manager

34.  Demonstration Multi-Year Database (MYDB)

35. Additional Topics

36. 2015 SECC Fall Training Locations Fall Regional: ◦ Albany – Oct. 15 ◦ Medford – Oct. 16 ◦ La Grande – Oct. 21 ◦ Burns – Oct. 22 ◦ Bend – Oct. 23 ◦ Hillsboro – TBA Boot Camp: October 6 October 8 Generally for NEW staff only

37. How Often:  Annual  Biennial  Only for major events/changes Other Ideas:  New name? Feedback Session Options

38.  Released April 2:  http://www.ode.state.or.us/search/page/?=1831 http://www.ode.state.or.us/search/page/?=1831  Check your data  December Child Count – LRE  Regular education 80% or more  Regular education 40% or less  Separate placements  Child Find – Timeline for Eligibility Special Education Report Cards

39. Spring Trainings

40.  June Exit, Child Find and Post School Outcomes Webinar Training: 2 to 3:30 p.m. April 29, 2015.  Discipline Incidents Webinar Training: 2 to 3:30 p.m. May 13, 2015.  2014-2015 Video Training page: https://district.ode.state.or.us/search/page/?id=236 https://district.ode.state.or.us/search/page/?id=236 Spring Trainings

41. Website: http://www.ode.state.or.us/search/page/?=2964 Contact Information:  Trish Lutgen (503) 947-5798 trish.lutgen@state.or.ustrish.lutgen@state.or.us  Jackie McKim (503) 947-5629 jackie.mckim@state.or.usjackie.mckim@state.or.us  Wesley Mouw (503) 947-5817 wes.mouw@state.or.uswes.mouw@state.or.us June Exit

42. Website: http://www.ode.state.or.us/search/page/?id=2120 Data Owner: Patrick Kelly(503) 947-5655 patrick.kelly@state.or.uspatrick.kelly@state.or.us Technical Assistance: Trish Lutgen(503) 947-5798 trish.lutgen@state.or.us Jackie McKim(503) 947-5629 jackie.mckim@state.or.us Child Find

43. Website: http://www.ode.state.or.us/search/page/?id=4287 Data Owner: John Inglish (503) 947-5797 john.ignlish@state.or.us Technical Assistance: Wesley Mouw(503) 947-5817 wes.mouw@state.or.us Discipline Incidents

44. Questions