1. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 1 1 11 Copyright © 2008 Prentice-Hall. All rights reserved. Committed to Shaping the Next Generation of IT Experts. Exploring Microsoft Office Word 2007 Chapter 6 Desktop Publishing Robert Grauer, Keith Mulbery, Michelle Hulett

2. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 2 2 Objectives Construct a Newsletter Develop a Document Design Insert Drawing Shapes, SmartArt, and Text Boxes Format Graphical Objects Use OLE to Insert an Object Update a Linked Object

3. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 3 3 Terminology: Desktop Publishing The merger of text with graphics to produce a professional-looking document

4. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 4 4 Terminology in Desktop Publishing Specific terminology relating to desktop publishing Masthead Clip Art Drop cap Pull quote Typography

5. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 5 Word Tools and Techniques Use tools in Word to help design the document Border Bulleted or numbered list Shading Styles

6. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 6 Create a Drop Cap Drop Cap dialog box Drop Cap In the Drop Cap dialog box, choose:  The font for the drop cap  How many lines it will drop  Any space between the drop cap and text

7. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 7 Columns The body of this newsletter is set in columns however the masthead is not Columns of different widths

8. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 8 Columns Set up columns using the Columns dialog box in the Page Setup group of the Page Layout Ribbon Preset column designs Columns will be equal widths Line between Choose widths and spacing

9. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 9 Columns: Section Breaks Section breaks added between areas with differing column designs Section break automatically added

10. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 10 Columns as Grid Notice the differing grids produced by different column designs 4 columns 3 columns, differing widths 2 columns

11. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 11 Adding Bullets or Numbering Lists Add bulleted or numbered lists to the document Bullets are unordered lists whereas numbering a list identifies a sequence Notice the tabs

12. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 12 Justifying Body Text For consistent gutters use justified paragraphs in body text Setting paragraphs to justify

13. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 13 Adding Pull Quotes Pull quotes add readability to documents and help to interest the reader in an article Pull quote Choose from the gallery under Text Box

14. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 14 Text Boxes On the Insert Ribbon, in the Text group, click Text box

15. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 15 Drawing Shapes can be added singly or in groups to make an image Shape options include: Lines Basic Shapes Block Arrows Flowchart Callouts Stars and Banners To keep the gallery open, right click the gallery and choose Lock Drawing Mode

16. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 16 Add Fills and Lines Add fills and lines for different effects Add a picture from the hard drive Choose a color Use a gradient Use a texture Use a pattern Drop shadow 3D effect

17. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 17 Formatting Shapes with Quick Styles Shapes may also be designed using Quick Styles Quick Styles

18. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 18 SmartArt SmartArt diagrams information visually to effectively communicate a message

19. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 19 Adding SmartArt On the Insert Ribbon in the Illustrations group click SmartArt Choose type of diagram from the dialog box Diagrams are grouped into families SmartArt

20. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 20 SmartArt: Text Pane Use the Text pane to type text which will appear in the diagram This is an Outline view Text pane Design tab Format tab

21. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 21 Insert a Text Box into a Graphic Text in a Text box may be stylized as any other text would be Lorem ipsum dolor sit amet, consectetuer adipiscing elit Style the text

22. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 22 Text Boxes are Graphic Elements The box surrounding the text is treated as any other graphic Format the box as a graphic Group the text box with other graphics Lorem ipsum dolor sit amet, consectetuer adipiscing elit

23. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 23 Layering Objects Move objects in front or behind each other to achieve the desired look Layering options The oval is layered behind the rectangle

24. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 24 Grouping Elements may be grouped together Grouped elements are treated as a single element Group the graphic elements together

25. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 25 Flipping and Rotating Objects Word allows easy flipping and rotating of graphics Rotate button

26. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 26 OLE: Object Linking and Embedding Add objects from other applications

27. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 27 Embedding Embedding places a copy of an object into a document where it can be edited without changing the original source of that object Copy Paste

28. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 28 Embedding: Drag and Drop Display both documents on the screen Select and drag the information from the source document to the destination document Hold the control key to copy rather than move the object Click and drag

29. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 29 Linking Linked objects retain their connection to the original source Copy

30. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 30 Linking: Insert Object Insert an entire file into the document through Insert Object Insert Object Link to file

31. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 31 Linking: Paste Special To maintain a link, copy and then Paste Special Paste Special below Paste Paste Link

32. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 32 An Inserted File The Excel file has been inserted into the document

33. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 33 Modifying a Linked Object Right click a linked object. Choose Linked Object, Edit Link to make changes to the object directly from the document Choose Open Link to open the linked file itself

34. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 34 Updating a Linked File Choose Update link to retrieve the most updated form of the object from the source

35. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 35 Questions?