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Grants Assistance Unit
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Ted Nelson, Director ted.nelson@lausd.net (213) 241-2157 Ronice White, Administrative Analyst ronice.white@lausd.net (213) 241-2186 FAX (213) 241-6855
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I just received a grant. What do I do now?
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Step #1 Fax a copy of the grant award letter to Grants Assistance Unit. (213) 241-6855
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I just received a grant. What do I do now? Step #2 Grants Assistance Unit (GAU) will send a request to General Accounting to set up your grant in BTS and assign a grant number and program codes. After GAU notifies you of the grant number and program codes, prepare a Budget Planning Worksheet (BPW) with the help of your Fiscal Specialist
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I just received a grant. What do I do now? Step #3 Your Fiscal Specialist will forward your BPW to Budget Services for processing. Budget Services will allocate funds up to the amount listed on your award letter. After processing, your funds will be in place and ready to spend.
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I just received a grant. What do I do now? Step #4 Implement your program and execute it according to the approved proposal submitted to the grantor.
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Review 1. Fax (213) 241-6855 a copy of the grant award letter to GAU. 2. Prepare a BPW with the help of your Fiscal Specialist using assigned codes. 3. Send the BPW to Budget Services for processing. 4. Implement your program.
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Grants Assistance Unit Activities or Services Performed by the Grants Assistance Unit
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ACTIVITIES Pre-award
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ACTIVITIES Pre-award Finding
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ACTIVITIES Pre-award Finding Evaluating
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ACTIVITIES Pre-award Finding Evaluating Notifying
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ACTIVITIES Pre-award Finding Evaluating Notifying Applying
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ACTIVITIES Pre-award Finding Evaluating Notifying Applying Recording
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ACTIVITIES Pre-award Finding Evaluating Notifying Applying Recording Post Award
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ACTIVITIES Pre-award Finding Evaluating Notifying Applying Recording Post Award Processing award
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ACTIVITIES Pre-award Finding Evaluating Notifying Applying Recording Post Award Processing award Notifying
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ACTIVITIES Pre-award Finding Evaluating Notifying Applying Recording Post Award Processing award Notifying Implementing
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ACTIVITIES Pre-award Finding Evaluating Notifying Applying Recording Post Award Processing award Notifying Implementing Grant Management
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ACTIVITIES Pre-award Finding Evaluating Notifying Applying Recording Post Award Processing award Notifying Implementing Grant Management Recording
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Pre-Award Activities
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Finding
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Pre-Award Activities Finding Federal e-mail notification lists
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Pre-Award Activities Finding Federal e-mail notification lists State e-mail notification lists
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Pre-Award Activities Finding Federal e-mail notification lists State e-mail notification lists Subscriptions to grant newsletters
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Pre-Award Activities Finding Federal e-mail notification lists State e-mail notification lists Subscriptions to grant newsletters Various web sites
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Pre-Award Activities Evaluating
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Pre-Award Activities Evaluating Review the grant announcement/information/application
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Pre-Award Activities Evaluating Review the grant announcement/information/application Determine eligibility
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Pre-Award Activities Evaluating Review the grant announcement/information/application Determine eligibility Meet LAUSD’s goals?
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Pre-Award Activities Evaluating Review the grant announcement/information/application Determine eligibility Meet LAUSD’s goals? Who should apply?
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Pre-Award Activities Evaluating Review the grant announcement/information/application Determine eligibility Meet LAUSD’s goals? Who should apply? School
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Pre-Award Activities Evaluating Review the grant announcement/information/application Determine eligibility Meet LAUSD’s goals? Who should apply? School Central Office
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Pre-Award Activities Notifying
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Pre-Award Activities Notifying Summarize grant information
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Pre-Award Activities Notifying Summarize grant information Purpose
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Pre-Award Activities Notifying Summarize grant information Purpose Application deadline
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Pre-Award Activities Notifying Summarize grant information Purpose Application deadline Amount
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Pre-Award Activities Notifying Summarize grant information Purpose Application deadline Amount Special requirements
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Pre-Award Activities Notifying Summarize grant information Purpose Application deadline Amount Special requirements e-mail summary to appropriate party
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Pre-Award Activities Notifying Summarize grant information Purpose Application deadline Amount Special requirements e-mail summary to appropriate party e-mail “School Grant Alert$” (school oriented)
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Pre-Award Activities To receive “School Grant Alert$” send your e-mail address to: ted.nelson@lausd.net or ronice.white@lausd.net
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Pre-Award Activities Applying
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Pre-Award Activities Applying Registration (Part of BTS - implementation pending)
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Pre-Award Activities Applying Registration (Part of BTS - implementation pending) Register your intentions to apply for a grant with GAU
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Pre-Award Activities Applying Registration (Part of BTS - implementation pending) Register your intentions to apply for a grant with GAU On-line process, easy, fast
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Pre-Award Activities Applying Registration (Part of BTS - implementation pending) Register your intentions to apply for a grant with GAU On-line process, easy, fast Grant writers
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Pre-Award Activities Applying Registration (Part of BTS - implementation pending) Register your intentions to apply for a grant with GAU On-line process, easy, fast Grant writers GAU administers a Master Service Agreement (MSA) for grant writers
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Pre-Award Activities Applying Registration (Part of BTS - implementation pending) Register your intentions to apply for a grant with GAU On-line process, easy, fast Grant writers GAU administers a Master Service Agreement (MSA) for grant writers Informational Meetings
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Pre-Award Activities Applying Registration (Part of BTS - implementation pending) Register your intentions to apply for a grant with GAU On-line process, easy, fast Grant writers GAU administers a Master Service Agreement (MSA) for grant writers Informational Meetings Resources and materials
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Pre-Award Activities Applying Registration (Part of BTS - implementation pending) Register your intentions to apply for a grant with GAU On-line process, easy, fast Grant writers GAU administers a Master Service Agreement (MSA) for grant writers Informational Meetings Resources and materials Help with Signatures/Processing
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Pre-Award Activities Recording
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Pre-Award Activities Recording Log announcements
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Pre-Award Activities Recording Log announcements 227 announcements in FY 2007
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Pre-Award Activities Recording Log announcements 227 announcements in FY 2007 Log applications (part of registration process)
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Pre-Award Activities Recording Log announcements 227 announcements in FY 2007 Log applications (part of registration process) Evaluation tool
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Post Award Activities
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Processing Award
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Post Award Activities Processing Award Obtaining signatures to accept award (state grants)
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Post Award Activities Processing Award Obtaining signatures to accept award (state grants) Returning signed grant documents to Sacramento
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Post Award Activities Processing Award Obtaining signatures to accept award (state grants) Returning signed grant documents to Sacramento Request internal LAUSD grant number and program codes from General Accounting
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Post Award Activities Notifying
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Post Award Activities Notifying Provide copy of signed award documents to grantee
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Post Award Activities Notifying Provide copy of signed award documents to grantee Inform grantee, Fiscal Specialist, and Budget Services of grant number and program codes assigned by General Accounting
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Post Award Activities Notifying Provide copy of signed award documents to grantee Inform grantee, Fiscal Specialist, and Budget Services of grant number and program codes assigned by General Accounting Provide instructions on next steps
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Post Award Activities Implementing
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Post Award Activities Implementing Schools work with their Fiscal Specialist
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Post Award Activities Implementing Schools work with their Fiscal Specialist School and Fiscal Specialist prepare Budget Planning Worksheet (BPW) using assigned program codes
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Post Award Activities Implementing Schools work with their Fiscal Specialist School and Fiscal Specialist prepare Budget Planning Worksheet (BPW) using assigned program codes Fiscal Specialist submits BPW and copy of award letter to Budget Services
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Post Award Activities Grants Management
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Post Award Activities Grants Management Provide training
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Post Award Activities Grants Management Provide training Develop and organize grant management resources for use by program managers.
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Post Award Activities Grants Management Provide training Develop and organize grant management resources for use by program managers. Work with individual grants as requested
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Post Award Activities Grants Management Provide training Develop and organize grant management resources for use by program managers. Work with individual grants as requested Review District’s annual audit to identify areas of concern regarding compliance
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Post Award Activities Recording
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Post Award Activities Recording Record grant awards received and processed
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Post Award Activities Recording Record grant awards received and processed LAUSD received 335 grant awards in FY 2007 totaling more than $499 million
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Post Award Activities Recording Record grant awards received and processed LAUSD received 335 grant awards in FY 2007 totaling more than $499 million Track training efforts
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Post Award Activities Recording Record grant awards received and processed LAUSD received 335 grant awards in FY 2007 totaling more than $499 million Track training efforts Evaluation tool
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Grants Assistance Unit
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Ted Nelson, Director ted.nelson@lausd.net (213) 241-2157 Ronice White, Administrative Analyst ronice.white@lausd.net (213) 241-2186 FAX (213) 241-6855
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