1. SPC 2013 Year-End Closing Calendar Also see “Fiscal Year End Guidelines” On the Business Services website Under “Accounting” and on SharePoint Codes: BOLD = 2012-13 (appearing as “2013”) ITALICS = 2013-14 (appearing as “2014”) NORMAL = Other pertinent information

2. April 2013 MondayTuesdayWednesdayThursdayFriday 12345 8 Begin review of remaining 2013 purchase orders; close those with no further activity; use “All outstanding PO’s” report in PS Financials 9101112 1516171819 22 Submit requisitions for renewal maintenance contracts, lease renewals for 2014 Begin submitting 2014 blanket purchase order requisitions to Purchasing 23242526 2930 Last day to submit all 2013 purchase orders; requisitions submitted after this date will be funded from the 2014 budget Final day to place orders against any open blanket purchase order for 2013 BOLD = 2012-13 ITALICS = 2013-14

3. May 2013 MondayTuesdayWednesdayThursdayFriday 123 678910 13 Summer Session begins 14151617 Deadline for submission of requests to Purchasing for PO rollovers (see Fiscal Year-End Guidelines) Purchasing to begin reviewing PO rollover requests with Budget Supervisors, Grant Accountants & Jane Mohr 2021 BOT Budget Meeting New Journal Entry Form available for 2014 222324 Last day to submit 2014 blanket PO requisitions to Purchasing (see Fiscal Year-End Guidelines regarding 2013-14 business) 27 College Closed282930 BOLD = 2012-13 ITALICS = 2013-14 31

4. June 2013 MondayTuesdayWednesdayThursdayFriday 3 Last day for submission of check requests for goods, services, etc. for the period 07/01/12 through 06/06/13 4567 Final day to change custodianship on existing capital assets for 2013 10 Final day to submit current expense budget amendments (B/A) for 2013 11121314 Submit paper receiving reports to Site Receiving for goods, services, etc., provided on or before this date 171819 Session accrual Budget Load for 2014 20 Deadline for 2013 Payroll accruals created, reviewed by Grant Accountants (GA) & Jane Mohr (JM) and posted 21 Deadline for check requests for payments due 07/01/13 from 2014 budget Final day to submit personnel & OPS B/A for 2013 Deadline for Petty Cash reimbursements from 2013 budget Final Session Pay for 2013 24 Asset Tagging deadline Final TRV’s, FRV’s, and local mileage due in Accounts Payable for all travel completed through 06/19/13 Purchasing to process and dispatch 2014 blanket purchase orders to have in vendors’ hands by July 1 2526 Pay-for-Print deposits for 2013 to the Business Offices 27 Last day to process 2013 check run All PCard transactions reconciled in PeopleSoft for fiscal year 2013 Run Comp Abs accrual for June 30, 2013 28 Budget Supervisors to print Assets Missed List, sign, date and send to Asset Management Counts: *Cash Counts *Inventories *Pay-for-Print BOLD = 2012-13 ITALICS = 2013-14

5. July 2013 MondayTuesdayWednesdayThursdayFriday 1 Deadline for submitting check requests, invoices to AP to be paid from 2013 budget Deadline for submitting paper receiving reports to Site Receivers for goods, services, etc. received through June 30, 2013 234 College Closed5 8 Final day for input of receivers for deliveries through June 30, 2013 Signed New Accountability forms sent to Asset Management Deadline for 2013 leave accruals 910 Close blanket POs for 2013 Final day for AP input of 2013 business 11 Deadline for submission of accruals Final review of purchase orders to roll over with Budget Supervisors, Grant Accountants and Jane Mohr Deadline for submission of journal entries for 2013 business Purchasing provides query to Jim Nosewicz to load 2014 rollover budget Jim Nosewicz to load 2014 rollover budgets after review by Business Services’ staff 12 Deadline for 2013 budget journals PO rollover to 2014 processed 15 2012-2013 BOOKS CLOSED 16 Deadline for Payroll accrual reversals for the Payroll accruals done at 6/30/13, again created reviewed by GA & JM and posted 171819 2223242526 293031 BOLD = 2012-13 ITALICS = 2013-14

6. Contact Information AREACONTACTTITLEPHONEFAXEMAIL AccountingVonda WoodsDir of Acctg Services341-3210341-3111Woods.vonda@spcollege.edu Amy LockhartSenior Accountant341-3253341-3111Lockhart.amy@spcollege.edu Ann ZebertSenior Accountant341-3357341-3111Zebert.ann@spcollege.edu Lori CragleAccounting Technician341-3205341-3111Cragle.lori@spcollege.edu Accounts PayableSusie CarvellAP Supervisor341-3207341-3368Carvell.susie@spcollege.edu Kate WenceSr AP Specialist341-3298341-3368Wence.kate@spcollege.edu Margo WestlundAccounting Technician341-3324341-3368Westlund.margo@spcollege.edu Jan WyattAccounting Technician341-3158341-3368Wyatt.jan@spcollege.edu Asset ManagementKaren ReynoldsAsset Mgmt Specialist341-3234341-3111Reynolds.karen@spcollege.edu Darlene FullerAsset Mgmt Specialist712-5295341-3111Fuller.darlene@spcollege.edu BudgetsJamelle ConnerAVP Budget, Plan & Analysis341-3358341-3111Conner.jamelle@spcollege.edu Jim NosewiczBudget Specialist341-3230341-3111Nosewicz.jim@spcollege.edu Fabiola CastilloBudget Administrative Spec II341-3085341-3111Castillo.fabiola@spcollege.edu Business ServicesTheresa FurnasAVP, Fin & Bus Services341-3329341-7144Furnas.theresa@spcollege.edu Construction AccountingJane MohrAccounting Manager341-3340499-9030Mohr.Jane@spcollege.edu Grants / Restricted ContractsDianne JacksonGrant Accountant341-3315341-3111Jackson.dianne@spcollege.edu Ruby BeechamGrant Accountant341-3293341-3111Beecham.ruby@spcollege.edu Lisa ZickefooseGrant Accountant341-3202341-3111Zickefoose.Lisa@spcollege.edu PurchasingPaul SpinelliDirector, Purchasing341-3070341-3368Spinelli.paul@spcollege.edu Steve YoungPurchasing Manager341-3370341-3368Young.steve@spcollege.edu Marsha EubankSr Purchasing Specialist341-3308341-3368Eubank.marsha@spcollege.edu Lori KeeganPurchasing Specialist341-3266341-3368Keegan.lori@spcollege.edu Kimberly MorrowPurchasing Specialist341-3310341-3368Morrow.kimberly@spcollege.edu Student Acctg, Cash RcptsMike MeigsDirector, Student Accounting341-3313341-3368Meigs.mike@spcollege.edu TravelMark PassmoreAP Travel Specialist341-3225341-3368Passmore.mark@spcollege.edu