1. Managing Multiple One-Stop Sites State Board of Elections Annual Training March 19-20, 2008 Facilitator: Karen Brinson, District 1 DET

2. Purpose More one-stop voting sites will be available to the voters of North Carolina in 2008 than ever before. More one-stop voting sites will be available to the voters of North Carolina in 2008 than ever before. Items to address: Items to address: –Why expand one-stop voting? –What’s involved? –How do you prepare? –What are other counties doing?

3. Background for Workshop District 1 is greatly expanding it’s one-stop voting locations. Most of the counties will have additional sites for May; others are expanding in November. Several run satellite sites instead of using the office as the location. District 1 is greatly expanding it’s one-stop voting locations. Most of the counties will have additional sites for May; others are expanding in November. Several run satellite sites instead of using the office as the location. In March, District 1 held a workshop about this topic, specifically looking at experiences in Buncombe and Henderson. In March, District 1 held a workshop about this topic, specifically looking at experiences in Buncombe and Henderson. Buncombe: 10 sites in May, 20 sites in November Buncombe: 10 sites in May, 20 sites in November Henderson: 4 sites in May and November Henderson: 4 sites in May and November Both counties have managed multiple sites in previous elections Both counties have managed multiple sites in previous elections

4. Groups Group 1: Why? & Publicity Group 1: Why? & Publicity Group 2: How to Prepare Group 2: How to Prepare Group 3: Technology & Security Group 3: Technology & Security

5. Group 1 (Part 1): Why? Why have multiple one-stop sites? Why have multiple one-stop sites? What benefits do they bring? What benefits do they bring? Working with County Commissioners & Manager Working with County Commissioners & Manager

6. Group 1 (Part 2): Publicity What can you do to publicize? What can you do to publicize? –Conventional ways to publicize –Now be creative/think outside of the box…

7. Group 2: How to Prepare How far out do you start planning? How far out do you start planning? What’s involved logistically? What’s involved logistically? What supplies, equipment, etc. do you need? Delivery? Setup? What supplies, equipment, etc. do you need? Delivery? Setup? How do you pick locations? Hours? How do you pick locations? Hours? How do you select workers? Schedule? Pay? Monitor? Training? How do you select workers? Schedule? Pay? Monitor? Training?

8. Group 3 (Part 1): Technology What’s involved logistically from the technology side? What’s involved logistically from the technology side? How far ahead do you start planning? How far ahead do you start planning? When do you set up? What equipment, supplies, etc. are needed? When do you set up? What equipment, supplies, etc. are needed? Who will rover or be on call for support? Who will rover or be on call for support?

9. Group 3 (Part 2): Security How do you secure the site, equipment, ballots, & supplies from day to day? How do you secure the site, equipment, ballots, & supplies from day to day?

10. Things to Consider Group Ideas Group Ideas Findings from District 1, Buncombe County, and Henderson County Findings from District 1, Buncombe County, and Henderson County

11. Group 1 (Part 1): Why? Why have multiple one-stop sites? Why have multiple one-stop sites? What benefits do they bring? What benefits do they bring? BUNCOMBE 1/3 of voters voted one-stop in 2006 (approx. 30,000) Philosophy of service Makes Election Day easier This is the “good stuff” – one-stops are the most rewarding HENDERSON 1/3 of voters voted one-stop in 2006 (approx. 10,000) Preferred by large retiree population Allows office to focus on Election Day preparations Cuts down on office staff overtime GROUP IDEAS

12. Group 1 (Part 1): Why? Working with County Commissioners & Manager Working with County Commissioners & Manager BUNCOMBE Budget: Ask for more than you’ll need so you’ll get enough (May 2008: $70K in labor alone) Service to constituents – they hear the praise HENDERSON Commissioners asked for the sites because of public demand Well funded ($200k funded for municipal & May primary) GROUP IDEAS

13. Group 1 (Part 2): Publicity What can you do to publicize? What can you do to publicize? From District 1, Buncombe & Henderson Bus billboards and roadside billboards TV coverage & government channel Newspaper, radio talk shows & announcements Create photo & story opportunities Posters (libraries, colleges, county offices) Press releases & PSAs (work w/county PR person) Materials to candidates Building/outdoor banners Utility bill mailings Decorate site to draw attention & make enjoyable GROUP IDEAS

14. Group 2: How to Prepare How far out do you start planning? How far out do you start planning? BUNCOMBE 3+ months Reserve sites as soon as budgeted Make routine visits to sites to get to know the staff ( & vice versa) Post One-Stop Meetings: “What can we do to improve?” HENDERSON 3+ months out Ongoing agreement & participation with sites; 3 months out confirm GROUP IDEAS

15. Group 2: How to Prepare What’s involved logistically? What’s involved logistically? What supplies, equipment, etc. do you need? Delivery? Setup? What supplies, equipment, etc. do you need? Delivery? Setup? From District 1, Buncombe & Henderson Designated staff member as point person; Rover Separate from other parts of office to cut down on confusion Factor in process and supplies needed for “In Person One-Stop Registration” Delivery (bonded company or county maintenance), site setup, ballot/PEB storage (fire proof cabinet), bicycle locks/securing devices, re-key site/room/closet GROUP IDEAS

16. Group 2: How to Prepare How do you pick locations? Hours? How do you pick locations? Hours? BUNCOMBE Population, voter turnout (heaviest voting precincts) Libraries, community centers, local mall (1 st time in May) Can site accommodate parking needs? Hours: 10AM - 6PM HENDERSON Large population & commerce areas; quadrants of the county Libraries & town hall Requested to be one- stop location; planned facility to include Hours: 11AM – 7PM (office 8:30AM – 5PM) GROUP IDEAS

17. Group 2: How to Prepare How do you select workers? Schedule? Pay? Monitor? Training? How do you select workers? Schedule? Pay? Monitor? Training? GROUP IDEAS From District 1, Buncombe & Henderson Applications, retired county employees/temps, most skilled poll workers, community college, political parties, senior organizations Ask about technical/computer skill level (test them on laptop); nationwide background checks # OF WORKERS – Buncombe: 3-4/location/shift, dedicated staff member & 2 help desk staff; Henderson: 5-6/location, 4-5 floaters/on stand-by, 1 rover PAY – Buncombe: $10/hr. Captain, $9/hr. clerks, 5 hr shifts; Henderson: $12.50/hr. Captain, $12/hr. assistants; full day or shifts TRAINING – Buncombe: 25 hrs (5 hrs/day for 1 week) ; Henderson: One full day – AM: Admin; PM: voting machines Treat them well to keep them! Pizza on Fridays, goody bags, etc.

18. Group 3 (Part 1): Technology What’s involved logistically from the technology side? What’s involved logistically from the technology side? How far ahead do you start planning? How far ahead do you start planning? When do you set up? What equipment, supplies, etc. are needed? When do you set up? What equipment, supplies, etc. are needed? Who will rover or be on call for support? Who will rover or be on call for support? GROUP IDEAS From District 1, Buncombe & Henderson Live, Hybrid, or Disconnected: This impacts the schedule and demands on staff Buncombe: one-stop worker assigned to deliver memory stick each AM & PM; Henderson: rover goes to each site daily Buncombe: Help desk for support; Henderson: Rover on call and rotating Computer related supplies: ink cartridges, a good mouse, etc. Have extras!

19. Group 3 (Part 2): Security How do you secure the equipment, ballots, & supplies from day to day? How do you secure the equipment, ballots, & supplies from day to day? GROUP IDEAS From District 1, Buncombe & Henderson iVos: “Lock” daily m100: sort ballots by precinct/VTD daily (store in fireproof cabinet), “chain together” components to fireproof cabinet Re-key site/room/closet during one-stop period and/or have separate entrance into one-stop area Law enforcement escort on final day

20. Keys to Success Key #1: Recruit one-stop workers early Key #1: Recruit one-stop workers early Key #2: Prepare & Plan Key #2: Prepare & Plan Key #3: Budget wisely Key #3: Budget wisely Key #4: Security is critical Key #4: Security is critical Key #4: Treat One-Stop Voting just like Election Day Key #4: Treat One-Stop Voting just like Election Day Key #5: Remember the “Service Philosophy” Key #5: Remember the “Service Philosophy”