1. PeopleSoft HR Upgrade Project
Shane Pitman

2. Project will be released in 3 Phases:
HR Upgrade Project
Project will result in a fully integrated HR solution for recruitment, appointments, onboarding, payment, training and performance management of staff, facilitated through an employee homepage.
Project will be released in 3 Phases:
Phase 1: Release of PeopleSoft Periodic Tax Rules 28 June 2015
Phase 2: Release of Other PeopleSoft Modules 16 November 2015
Phase 3: Release of PeopleSoft ePerformance Module (General Staff Only)
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3. Modules to be Released on 16 November 2015:
HR Upgrade Project
Modules to be Released on 16 November 2015:
PeopleSoft Module / Functionality
Changes
Online Engagement for Casual/Sessional
No Change
Online Sessional Schedules
Minor Changes
Online Timesheets for Casual Staff
Training and Development
On boarding for all Staff
NEW
“My Staff Page” Fluid Interface
eRecruitment
Online Adhoc Claims for all Staff
Payroll / Time and Labour / Leave
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4. HR Upgrade Project My Staff Page:
‘Fluid’ Home Pages (for use on Mobile Phones, Tablets, and PCs)
6 x Menu Options (Drop Down Selection)
Replaces Individual Links in Staff Portal
Function / Activity Based ‘Tiles’ to Select from each Menu Option
Access via “Key Services” or “Connect Here” within Staff Portal
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7. HR Upgrade Project Time and Absence:
Review Leave Balances, Apply for Leave, and View Leave History
Enter and/or Approve Timesheet Hours (General Casual Staff)
Enter and/or Approve Sessional Schedules and Variations
Enter and/or Approve Adhoc Claims Online (No More Forms)
Mileage Claims
Overtime Payment
Additional Hours
On Call Allowance
Edit Casual Timesheet Prior to Approval (Manager Only)
“Proxy” Functionality to Delegate Approval
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9. HR Upgrade Project Online Tax File Number Declaration Changes
Personal Details:
Online Tax File Number Declaration Changes
Simplified Process to Change Bank Account/s
Easier to Read Payslips
Certificates, Licences and Memberships (eg First Aid Certificate)
Dietary Requirements for Catering at Training Programs
Work Profile Allocation Recorded (Academic Staff)
Highest Qualification Recorded where Verified
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10. HR Upgrade Project

13. Review Training History / Summary
Enrol in Training (Short Courses / Internal Training Programs)
Review Training History / Summary

14. Training Administration

15. Training Administration

17. HR Upgrade Project Recruitment:
Hiring of All Categories of Staff in One Location
Copy, Save and Search Functionality (Advertisements + Applicants)
Pre-Population of Data for Positions and Applicants
No Approval Required for Jobs with Direct Hires
Automated Workflow Approval for Advertisement Requests and Appointments Raised
Implementation of Position Management to Streamline Data
Same Look and Feel Onboarding for All Staff
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18. Create Job Opening

19. Search for an Applicant

20. Prepare Job Offer – Direct Hire or Advertised Position

21. Careers Job Search Page

22. Onboarding / Induction
3 mins
PeopleSoft will also host our onboarding for new staff.
The onboarding is activity driven and displays a task progress bar enabling the new staff member a visual reminder of task to complete.
Where possible the activities have been linked directly to where the staff member can take direct action to complete the University requirements. 22

23. Reduction of 4 x Templates (A - D) to 2 x Templates (1 and 2)
Workflows Between Employee and Supervisor
To Be Released Early February 2016

24. ePerformance – Template 1

25. ePerformance – Template 2

26. HR Upgrade Project Next Steps:
Refer to the HR Upgrade Project Website:
Home > University Administration > Human Resource Management > HR Information System Update
Tailored Training Sessions (Per Module)
Frequently Asked Questions
Transition from PageUp (eRecruit) to PeopleSoft Recruitment (Advertising Freeze: 9 to 13 November 2015)
Transition for Staff Onboarding via PageUp and PSP
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27. Questions