1. Honing Youth-Adult Partnership Skills through 4-H Project Development Committee Planning October 25, 2008

2. Introductions Committee Purpose & Structure Overview 10-Minute Break PDC Activity & Planning in Focus Areas for 2009 Questions & Answers – Anything 4-H! Agenda

3. Extension Educator: Heidi Haugen (hauge350@umn.edu, 218-828-2345) Program Coordinators: Aitkin County – Beth Haasken (stran017@umn.edu, 218-927-2538) Cass County – Chris Trout (trout022@umn.edu, 218-587-8280) Crow Wing County – Jeanne Rohr (Interim) (rohrx022@umn.edu, 218-824-1069) Introductions

4. The purpose of a PDC is to provide educational experiences for youth and adult leaders through workshops, trainings, and events. Main purpose is not to create and implement policy and/or rules. Policy and/or rule additions/changes can be proposed to Extension staff and county 4-H federation or council. PDC Purpose:

5. Defined Project Focus: Today: Dog, Horse, Shooting Sports/Wildlife, Livestock, Fine Arts, etc. Tomorrow: New Focus Areas for 2009 include: – Science, Engineering, and Technology ( One Million New Scientists. One Million New Ideas.™ ) – Healthy Living ( chemical health, mental and emotional health, foods and nutrition, physical health and safety ) – Citizenship ( civic affairs role and community decision-making ) County Committee Structure

6. Defined Committee Membership: 8-10 people – even split of youth & adults (but more can come to meetings) Two-year terms for officers who can serve two consecutive terms Applications/interest submitted to the PDC committee chairperson(s) and recorder (secretary) selected by group County Committee Structure

7. Meeting Expectations: 4 to 12 meetings per year Avoiding time of regularly schedule club meetings Avoiding months when federation or council meets, if possible Sign-in sheets used Minutes submitted to the county extension office within one week of meeting County Committee Meetings

8. Extension staff support PDCs through: Mailing out correspondence (email and postal) Providing materials, information upon request Keeping committee informed Attending meetings when necessary & available Working with committee to draft policy for approval by county/state 4-H staff and federation or council Expectations of Extension Office

9. Equipment purchased or received by our 4-H program should be for the purpose of conducting 4-H educational programming and/or fundraising efforts for educational programming. Inventory steps: Generate a list of items owned by 4-H Know where items are stored Label all equipment: Board of Regents – University of Minnesota Center for 4-H Youth Development [Aitkin or Cass or Crow Wing] County 4-H Property Inventory

10. Budgets: Need: sound financial stewardship of dollars raised in the name of 4-H Funds stay in the county 4-H federation or council account Goals: Short term (within the program year) Long term (within next 2-4 years, or beyond) Action steps to accomplishing the goal Committee Budgets and Goals

11. Committee Folders/Notebook: Lists of members & leaders enrolled in the program year Committee Meeting Reports Committee Goals Position Descriptions Equipment Info & Inventory form Budget form Organizing PDC Resources

12. 1.Split into special topic areas: – Science, Engineering, & Technology – Healthy Living – Citizenship 2.Engage in Project Activity 3.Look over resources in topic area 4.Brainstorm goals/activities/events 5.Pick a recorder and a reporter What’s Next?

13. SET Healthy Living Citizenship Group Report Out

14. Q & A Ask Us Anything!

15. Wrap Up Please fill out your evaluation forms. Have a great 4-H year!