1. Incorporating SLOs and Assessment into Program Review, Planning and Resource Allocation in a Time of Budget Reduction Julie Bruno, Sierra College, Facilitator Buran Haidar, San Diego Miramar College, Facilitator Erik Shearer, Napa Valley College Chris Hill, Grossmont College Jenny Simon, El Camino College

2. Overview Presentation of assessment, resource allocation, and planning integration processes from three colleges: Jenny Simon, El Camino College Chris Hill, Grossmont College Erik Shearer, Napa College Activity and discussion integrated throughout presentations.

3. Planning and Assessment at El Camino College

4. Program Review Strategic Initiatives Master Plan Curriculum / SLOs Annual Unit Plan Refer to: ECC Planning Document—pg. 1

5. SLO Assessment & Program Review Recommendations resulting from SLO assessment are reported in program review Program Review SLO Assessment

6. Follow the SLO... SLO Assessment Process (Identify, Assess, Reflect) Make recommendation in Program Review (prioritized)--FacultyAdvances to Unit Plan (prioritized)--DeansAdvances to Area Plan (prioritized)—Vice PresidentsAdvances to Planning and Budgeting Committee (PBC) President & Cabinet / Board final approval & resources allocatedMake suggested improvements & Assess again! Refer to: ECC Planning Document—pgs. 8 and 12-13

7. If you have further questions or would like more information please contact: Jenny Simon Professor of ESL El Camino College (310) 660-3593 Ext: 5187 jsimon@elcamino.edu

8. Grossmont College Integrated Planning and Assessment Institutional Excellence is as simple as…

9. Long-Term Planning 6-Year Unit Plan asked to complete 6-year SLO assessment plan 6-Year Program Review What is working well in your current SLO assessment process, and how do you know? What needs improvement and why? Using your course-level SLO Assessment Analyses discuss your students' success at meeting your Program SLOs. Based on your discussion, are there any program SLOs that are not adequately being assessed by your course-level SLOs? Please discuss any planned modifications (i.e. curricular or other) to the program itself as a result of these various assessment analyses.

10. Long-Term Planning 6-Year Unit Plan6-Year Program Review Annual Unit Action Plan If the Activity is Course-level SLO Assessment, please list the Course # and SLO #. If it is SSO/ASO/ISO Assessment, list the Student Service/Administrative/Instructional area. If the Activity is Course-level SLO Assessment [or SSO/ASO/ISO Assessment], please briefly describe the assessment method that will be used (i.e. for HIST 108, SLOs #1, 2 and 3, all HIST 108 instructors will use a shared written assignment graded with a shared rubric). Annual Program Review Update Assessment Assignments and/or Instruments: Which were used to assess the SLO? (checkboxes) Assessment Analysis (Please write a narrative on the following: What did you learn from the assessment of the outcomes? (i.e. In which areas did students excel? What issues and needs were revealed?) Did the assessment work, and if not, what needs to be revised? Course SLO Action Plan (please indicate how you will use these course assessment results and analysis for course improvement) (checkboxes) Program Action Plan (please indicate how you will use these SLO assessment results and analysis for continuous program improvement) (checkboxes) Short-Term Planning

12. Units prepare annual action plans College prepares annual implementation plan College determines next cycle's goals Finalize annual implementation plan and report out next cycle's goals

13. IRC scores activity proposals Units select and forward top activity proposals Recommend funding of prioritized activities & explore other sources of funding

14. Continuous Improvement Unit and College-wide Assessment : Annual program review updates Annual Student Learning & Service Outcome Assessment Annual Activity Presentations to Planning and Resources Council (P&RC) Annual Review of Assessment Data and Dashboard Report within Institutional Excellence Committee and at Leadership Retreat Implemented a faculty research liaison position Feedback on Integrated Planning Process : Institutional Review Committee annual review P&RC annual review Chairs and Coordinators Council Periodic Surveys User feedback as it occurs Various other constituent groups

15. Tracking our progress

16. Communication and the culture of change Planning Website Different Document Versions Written communiqués Annual Leadership Retreat Professional Development Training Constituent Group Meetings "PIE" wallet card Roving Pop Quizzes (with fabulous prize packages) Convocation

17. Institutional Excellence is as Easy as… lanning Goals for 2012-13 mplementation Strategies for 2011-12 valuation of the Effectiveness of 2010-11 Strategies P I E Annual Reporting

18. If you have further questions or would like more information please contact: Chris Hill, Ph.D. Professor of Earth Sciences Grossmont College (619) 644-7342 chris.hill@gcccd.edu

19. Assessment, Planning, and Budgeting at Napa Valley College

20. Planning and Budgeting conducted through two complementary processes: Program Evaluation and Planning conducted by Individual Programs once every 6 yrs. Yearly Unit Plan and Budget conducted every year by Budget Centers composed of multiple programs.

22. Yearly Unit Planning and Budgeting: Unit Plan: Combined planning and budgeting for multiple programs. Based on PEP and Aligned with Strategic Plan Composed of three primary components

23. 1. Unit Planning Summary

24. 2. Budget with 5% Increase Requests Napa Valley College Budget Development Worksheet SCHEDULE "A" BUDGET DEVELOPMENT FY 2011-2012 PG - 9998 BC 403 Academic Senate Initial BudgetActualBudget FY 08-09FY 09-10FY 10-11BudgetFY 11-12 OBJECT CLASSIFICATIONEXPENSE 90%FY 10-1190%5% ADDITIONAL BASE INCREASE ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 5% Increment Amount94 Office Supplies1,7047461,110 999 Food & Food Supplies317591 532 Other Supplies22 20 Conferences & Seminar2180 Printing & Binding150 135 0 0 0 Subtotal0000 TOTAL2,2387461,873 1,686 One-Time Capital Outlay Requests SUBMITTED BY:_______________________________APPROVED BY:________________________________ Budget Center Manager President or Vice President

25. 3. Resource Requests Schedule

27. Explanation of the 90% Budget

32. Link for Additional Information http://www.napavalley.edu/AboutNVC/Accreditation/Pa ges/welcome.aspx Open the PDF file of our 2009 Accreditation Self-study. Program Evaluation and Planning (PEP) process is described in the NVC Self-study PDF in §II.B. The Budget Process is described in §III.D.

33. If you have further questions or would like more information please contact: Erik Shearer Professor of Art Chair, Division of Arts and Humanities Napa Valley College (707) 259 8978 eshearer@napavalley.edu

34. Questions or Comments?