1. iHRIS: Developing a Data-Sharing Agreement Name Event Location - Date

2. Why Share HRIS Data? Discourage duplication of effort Increase accountability and transparency Allow others to validate findings Encourage diverse thinking Combine with other data sources to compare across departments, ministries, and countries

3. What Is a Data-Sharing Agreement? Formal contract created and signed by both data provider and data receiver

4. Why Is This Necessary? Prevent against data misuse Prevent miscommunication Answer questions BEFORE data are shared

5. WHY IS HRIS IMPORTANT? The need for strong health workforce information systems

6. Key Aspects of the Data-Sharing Agreement Period of agreement Intended use of data Constraints on use of data Data confidentiality Data security Method of data sharing Financial costs of data sharing

7. Example: Regulatory data linked to deployment data Regulatory (Supply) MOH (Demand)

8. Provincial quarterly HRH staffing data District quarterly HRH staffing data Sub-district HRH staffing data: health posts, dispensaries (public, private, faith-based) Human Resources Dept MOHRegulatory Boards

9. What Happens if the Data-Sharing Agreement Is Violated? It depends… Official legal contract or informal? Compensation or other consequences specified? Loss of trust

10. Goal: Clear Communication An informal agreement is better than no agreement Mutual understanding about expectations and responsibilities – prevent problems and misunderstandings Should talk on the phone or in person, but final agreement in writing

11. THANK YOU VERY MUCH! For more information join ihris@googlegroups.comihris@googlegroups.com or contact: hris@capacityplus.orghris@capacityplus.org