1. Snow and Emergency Weather Policies & Procedures Presentation F&A Advisory Group November 30, 2011

2. Snow and Emergency Weather Policy & Procedures
Policy has been in existence. It is reviewed and updated annually by key players, about 40 staff members.
Policy applies to UMass Boston harbor campus community, including faculty, staff, students and guests of the University.
Decisions are made by senior administration, the Chancellor or his Chief of Staff or designee, the Provost and Vice Chancellor for Academic Affairs, the Vice Chancellor for Student Affairs and the Vice Chancellor for Administration & Finance.

3. Snow and Emergency Weather Policy & Procedures
The essential factor in the decision is the safety of our commuting faculty, staff, students, and visitors.
The closing of the campus is a procedure that differs depending on the timing of the decision to close and the expected length and severity of the severe weather.
Severe weather affecting only a limited number of commuters generally will not result in a campus closing.
Whether the campus is opened or closed, always use good judgment in determining whether to travel to campus as conditions will vary depending on the commute involved. Staff will be allowed to use accrued time accordingly and are reminded to follow their department’s normal attendance procedure for calling in late/absent.

4. Snow and Emergency Weather Policy & Procedures
Types of Closure:
Closing announced prior to the workday/school day
Decision made by 5:00 a.m.
Closings announced during the workday/school day
Every effort will be made to make decision prior to 2:00 p.m.
Saturday closing announced prior to the school day
Saturday closing announced during the day
Every effort will be made to make decision prior to 1:00 p.m.
Sunday closing

5. Snow and Emergency Weather Policy & Procedures
Announcements – What They Mean
University Closed / Classes Canceled
All harbor campus classes and events canceled.
All offices and the Library closed.
Essential and assigned snow day personnel to report at scheduled time.
Delayed Opening / Late Opening / Early Morning Classes and Morning Events Canceled
Staff will report at 10:00 a.m.
All harbor campus morning classes and events are canceled.
Harbor campus will open for classes and events at 11:00 a.m.
Evening Classes Canceled
All harbor campus classes and events beginning at or after 4:00 p.m. canceled
Essential and assigned snow day personnel will work their scheduled hours
All other staff will be allowed to leave by 4:00 p.m.

6. Snow and Emergency Weather Policy & Procedures
Notification Process
Varies depending on the type of closure
Announcements
University website
Main switchboard
Radio and Television Stations
Twitter
Facebook
DO NOT CALL Public Safety

7. Snow and Emergency Weather Policy & Procedures
Athletic Events –
If the University closes early and there are athletic events scheduled, the Athletic Department, after consultation with Public Safety, will determine if the event can occur.
If canceled, the Athletic Department will have a recording on the main university phone line at (617)
Off campus classes -
Class cancellations at off-campus sites will be announced on local radio stations in communities where sites are located and will be posted to University College website at
Early Learning Center –
Will be closed during the same time period as the campus closure. If there is an early dismissal the Early Learning Center will arrange with parents for pick-up times.
Other Activities and Special Events –
For specific information about the Library or special events scheduled to occur on campus, visit the UMass Boston website or call the main university phone line. 

8. Snow and Emergency Weather Policy & Procedures
Parking on Campus –
No overnight outdoor parking during the period November 1st – April 1st.
Extenuating circumstance you must call Public Safety.
Transportation –
In the event of an early closing or late opening, the UMass Boston shuttle will operate, as long as the roads are passable, for several hours after the closing or before the delayed opening.
Be advised that weather conditions may cause delays.

9. Thank you!