1. ExCEL After School Program Lead Agency/Site Coordinator Meeting April 16, 2013 1.Asthma presentation 2.Deadline reminders – no more District purchases 3.May 31 st – to furlough or not to furlough? 4.Instructional Aide EMS update = Query & Dates 5.UESF side agreement for summer– classified only 6.Summer meals SNS 7.Summer sites – CDE approval for off site programs 8.Summer & School Year Facility Use Permits 9.SFUSD snacks for next year 10.August Institute – Aug 6-8 th – 2 days for program leaders 11.Last meeting of year May 19 th 12.Kinder to College video 13.Breakouts:  Equitable Access brainstorm  Elementary sites – Kinder to College  All other by DC: What types of sessions do you want at the Aug Institute?

2. Deadlines Reminders!!! 13

3. May 31 st - NO Half Day Furlough The District will restore the half-day furlough that is currently scheduled for all teachers and paraprofessionals on May 31 st As previously agreed, June 3 rd will remain a furlough day for UESF represented certificated staff.

4. Instructional Aide Exam Calendar 2013-2014 Date# Exams July 31st, 20133 Aug 1st, 20133 Sep 5th, 20133 Sep 6th, 20133 Dec 18th, 20133 Dec 19th, 2013 3 Apr 3rd, 2014 3 Apr 4th, 2014 3

5. UESF Side Agreement Classified only As of June 1, 2013 Do not anticipate side agreement for certificated staff Certificated staff Summer rate: $39.57 per UESF contract

6. Summer Meals

7. Summer & School Year Facility Use Permits(FUPs) Summer FUP please submit by April 24 th or no later than May 3 rd if waiting for DCYF funding notification. ExCEL must sign off on FUP prior to submitting to Real Estate School year permits will not be processed until summer permits are completed.

8. Top 10 reason for delays in FUP processing 1. Missing pages – there are 5 total pages for the permit (not including addendums) 2. Missing ExCEL signature 3. Missing principal signature 4. Missing # of students served 5. Missing initials on page 5 of the permit 6. Program hours do not match the hours in the rate sheet 7. Program dates do not match the hours in the rate sheet 8. No application for use of cafeteria/kitchen if you check “Kitchen” – there is a cost associated 9. Missing designation of bathrooms per Section 8 10. Insurance not being up to date

9. SFUSD Snack To date ExCEL has paid over $28,000 for unclaimed snack Next year, CBOs will be billed for any unclaimed snacks (.78cents/snack) Common reasons for differences between snacks ordered and snacks claimed: Amount ordered is more than amount claimed on tally sheet. Snacks adjustments made past the deadline Clerical errors on ExCEL’s part Next year what you input into EMS will be directly submitted to SNS to avoid ExCEL clerical errors 2 week deadline will not change

10. August Institute Dates: August 6-8 – 10am-4pm Location: St Mary’s Church – Gough/Geary Blvd

11. May 19 th is LAST meeting of school year. No monthly meetings during the summer

12. Breakouts  Equitable Access brainstorm for sites with funding next year:  Elementary sites – Kinder to College  All other by DC: What types of sessions do you want at the Aug Institute?