1. McGraw-Hill/Irwin The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. Microsoft Office 2002 Lesson 4 Creating Reports

2. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 2 McGraw-Hill/Irwin Lesson 4: Creating Reports Students will learn the following skills:  Create a report using AutoReport  Create a report using the Report Wizard  Format a Report  Add a Calculated Control to a Report  Create a report using a Query  Preview and Printing a Report  Creat Mailing Labels

3. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 3 McGraw-Hill/Irwin Creating an AutoReport Choose report format: Columnar or Tabular New report dialog box Choose table for the report data

4. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 4 McGraw-Hill/Irwin Creating an AutoReport Formatted report for employees table AutoReport with AutoFormat applied

5. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 5 McGraw-Hill/Irwin Report Wizard: –Provides more control that AutoReport –Based on multiple tables and queries –Include or exclude fields from table Using the Report Wizard

6. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6 McGraw-Hill/Irwin Using the Report Wizard Add and remove fields control buttons Report Wizard dialog box Select a table or a query for report

7. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 7 McGraw-Hill/Irwin Using the Report Wizard Adding fields from position table Adding fields from a second record source

8. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 8 McGraw-Hill/Irwin Using the Report Wizard Adding a grouping level to a report Group Level being added

9. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 9 McGraw-Hill/Irwin Using the Report Wizard Employees report grouped by department

10. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 10 McGraw-Hill/Irwin Formatting a Report Sorting and grouping dialog box Select sort order: Ascending or Descending Group settings

11. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 11 McGraw-Hill/Irwin Formatting a Report A typical formatted report

12. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 12 McGraw-Hill/Irwin Formatting a Report Property sheet of the entire report

13. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 13 McGraw-Hill/Irwin Adding a Calculated Control to a Report Calculated controls added to the group and report footers Expression counts the numbers of records in each group in the group footers and the total number of records in the report in report footer

14. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 14 McGraw-Hill/Irwin Adding a Calculated Control to a Report Calculations in the report Report showing calculated parameters

15. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 15 McGraw-Hill/Irwin Using a Query to Create a Report Selecting a record source for a report Select a query for the report

16. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 16 McGraw-Hill/Irwin Using a Query to Create a Report Summary options dialog box

17. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 17 McGraw-Hill/Irwin Using a Query to Create a Report Query-Created report in design view

18. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 18 McGraw-Hill/Irwin Using a Query to Create a Report Applying formatting to a multiple selection

19. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 19 McGraw-Hill/Irwin Using a Query to Create a Report Formatted report Formatted field

20. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 20 McGraw-Hill/Irwin Previewing and Printing a Report Aligning controls Left-aligned selected controls

21. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 21 McGraw-Hill/Irwin Previewing and Printing a Report Page setup dialog box Page margin settings Margin settings are reflected in the sample page

22. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 22 McGraw-Hill/Irwin Creating Mailing Labels Choosing the label type in the Label Wizard Available label formats

23. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 23 McGraw-Hill/Irwin Creating Mailing Labels Prototype label Select fields for label here Arrange fields for the label

24. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 24 McGraw-Hill/Irwin Creating Mailing Labels Labels in Print Preview