1. McGraw-Hill Technology Education © 2006 by the McGraw-Hill Companies, Inc. All rights reserved. 33 CHAPTER BASIC APPLICATION SOFTWARE

2. CE06_PP03-2 Competencies (Page 1 of 2) Discuss common features of most software applications Discuss word processors and word processing features Describe spreadsheets and spreadsheet features Page 58

3. CE06_PP03-3 Competencies (Page 2 of 2) Discuss database management systems Describe presentation graphics Discuss integrated software Describe ways to share data between applications Page 58

4. CE06_PP03-4 Application Software Basic applications Specialized applications Page 60

5. CE06_PP03-5 Basic Applications Called general-purpose or productivity applications Common types Word processors Spreadsheets Database management systems Presentation graphics Page 60 Return

6. CE06_PP03-6 Specialized Applications Also known as special-purpose applications Includes thousands of other programs that are more narrowly focused on specific disciplines and occupations Return Page 60

7. CE06_PP03-7 Common Features Graphical User Interface (GUI) Windows Menus Toolbars Help Page 60

8. CE06_PP03-8 Toolbars Commonly used commands Contain shortcuts Most common Standard Formatting Page 60 OpenSavePrint Standard 

9. CE06_PP03-9 Web-Based Applications Access to applications stored on Web sites Application service providers (ASP) Special sites Allows access to Web-based applications Page 61

10. CE06_PP03-10 Word Processors Used to create text-based documents Memos, letters, and faxes Newsletters, manuals, and brochures Word processing programs Microsoft Word Corel WordPerfect Lotus Word Pro Page 64

11. CE06_PP03-11 Word Processor Features Word Wrap Editing Thesaurus Spelling and grammar checkers Find and Replace Formatting Font and font sizing Character effects Bulleted and numbered lists bold italics colors size Page 64

12. CE06_PP03-12 Creating a Report Page 66

13. CE06_PP03-13 Spreadsheets Programs that manipulate numeric data Spreadsheet programs Microsoft Excel Corel Quattro Pro Lotus 1-2-3 Page 67

14. CE06_PP03-14 Spreadsheet Features Workbook files Worksheets Formulas Functions Analytical graphs or charts What-if Analysis Page 67

15. CE06_PP03-15 Creating a Sales Forecast Page 69

16. CE06_PP03-16 Creating a Chart Page 70

17. CE06_PP03-17 Database Management Systems DBMS A collection of related data Sets up a structure for data storage Database programs Microsoft Access Corel Paradox Lotus Approach Page 72

18. CE06_PP03-18 Database Features Tables Records Fields Record sorting Queries Forms Reports Page 72

19. CE06_PP03-19 Creating a Database Page 73

20. CE06_PP03-20 Creating a Query Page 74

21. CE06_PP03-21 Presentation Graphics Programs that create visually interesting presentations Presentation programs Microsoft PowerPoint Corel Presentations Lotus Freelance Graphics Page 75

22. CE06_PP03-22 Presentation Graphics Features Slides Design templates Special effects AutoContent wizard Page 75

23. CE06_PP03-23 Creating a Presentation Page 76

24. CE06_PP03-24 Integrated Packages A single program that provides the functionality of several widely used programs Popular with many home users Classified as personal or home software Advantages are cost and simplicity Disadvantages are limited functions Popular packages are Microsoft Works & Apple Works Page 77

25. CE06_PP03-25 Software Suites Collection of separate application programs sold as a group Four types of suites Productivity suite Personal suite Specialized suite Utility suite Page 78

26. CE06_PP03-26 Sharing Data Between Applications Copy and paste Object Linking and Embedding (OLE)LinkingEmbedding Powerful and useful features Connects separate applications Supports sharing and exchanging files Page 79

27. CE06_PP03-27 Object Linking A link is made from the source file to the destination file Use when you want the destination document to contain updated data Page 79 Return

28. CE06_PP03-28 Return Object Embedding Object from the source file is embedded in the destination document Object becomes part of the destination document Changes made to the embedded object are not reflected in the original source file Page 79

29. CE06_PP03-29 A Look to the Future Web-based application software helps ease maintenance Use of the Web to connect to an application service provider No programs to install Allow for a simpler and cheaper computing system Page 81

30. CE06_PP03-30 Explain the difference between general- purpose and special-purpose applications. What is the difference between a function and a formula? How is a formula related to what- if analysis? What are presentation graphics programs? How are they used? Discussion Questions (Page 1 of 2) Page 88

31. CE06_PP03-31 Explain the difference between a linked object and an embedded object. What are the advantages of OLE? What is the difference between an integrated package and a software suite? What are the advantages and disadvantages of each? Page 88 Discussion Questions (Page 2 of 2)