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Editing Documents
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Objectives Cut and paste textCut and paste text Copy and paste textCopy and paste text Use the Office ClipboardUse the Office Clipboard Find and replace textFind and replace text 2Microsoft Office Word 2013 - Illustrated Complete
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Objectives (continued) Check spelling and grammarCheck spelling and grammar Research informationResearch information Add hyperlinksAdd hyperlinks Work with document propertiesWork with document properties 3Microsoft Office Word 2013 - Illustrated Complete
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Cut and Paste Text The operation of moving text from one location to another is called cut and pasteThe operation of moving text from one location to another is called cut and paste Cutting text removes it from the documentCutting text removes it from the document Cut text is placed on the Clipboard, a temporary storage area for text and graphics cut or copied from a documentCut text is placed on the Clipboard, a temporary storage area for text and graphics cut or copied from a document You can also move text using the drag and drop methodYou can also move text using the drag and drop method 4Microsoft Office Word 2013 - Illustrated Complete
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Cut and Paste Text Use keyboard shortcuts as a quick way to perform a commandUse keyboard shortcuts as a quick way to perform a command [Ctrl][X] to cut text[Ctrl][X] to cut text [Ctrl][C] to copy text[Ctrl][C] to copy text [Ctrl][V] to paste text[Ctrl][V] to paste text [Ctrl][A] to select all the text in a document[Ctrl][A] to select all the text in a document [Ctrl][S] to save a document[Ctrl][S] to save a document The keyboard shortcut for a command appears in the ScreenTipThe keyboard shortcut for a command appears in the ScreenTip 5Microsoft Office Word 2013 - Illustrated Complete
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The Paste Options button allows you to change the formatting of pasted textThe Paste Options button allows you to change the formatting of pasted text 6Microsoft Office Word 2013 - Illustrated Complete Cut and Paste Text
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Copy and Paste Text Copied text is not removed from the documentCopied text is not removed from the document A copy of the copied text is placed on the ClipboardA copy of the copied text is placed on the Clipboard Use the Copy button in the Clipboard group on the Home tab or the keyboard shortcut [Ctrl][C]Use the Copy button in the Clipboard group on the Home tab or the keyboard shortcut [Ctrl][C] Copy selected text by pressing [Ctrl] as you drag it to another locationCopy selected text by pressing [Ctrl] as you drag it to another location 7Microsoft Office Word 2010 - Illustrated Complete
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Split a document window into two panesSplit a document window into two panes Useful when you want to copy and move items in a long documentUseful when you want to copy and move items in a long document Use the Split button in the Window group on the View tabUse the Split button in the Window group on the View tab Drag the horizontal split bar to the location you want to split the windowDrag the horizontal split bar to the location you want to split the window Use the scroll bars in each pane to display different parts of the documentUse the scroll bars in each pane to display different parts of the document Use the Cut, Copy, and Paste commands to copy or move items between panesUse the Cut, Copy, and Paste commands to copy or move items between panes 8Microsoft Office Word 2010 - Illustrated Complete Copy and Paste Text
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Use the Office Clipboard The Office ClipboardThe Office Clipboard Stores up to 24 itemsStores up to 24 items Stores text and graphicsStores text and graphics Items can be cut or copied from any Office programItems can be cut or copied from any Office program Items on the Office Clipboard can be viewedItems on the Office Clipboard can be viewed The last item collected is stored on both the Office Clipboard and the system ClipboardThe last item collected is stored on both the Office Clipboard and the system Clipboard 9Microsoft Office Word 2013 - Illustrated Complete
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Office Clipboard in Clipboard paneOffice Clipboard in Clipboard pane 10Microsoft Office Word 2013 - Illustrated Complete Use the Office Clipboard
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Copying and moving items between documentsCopying and moving items between documents Open both Word documentsOpen both Word documents Cut or copy text from one documentCut or copy text from one document Switch to the other documentSwitch to the other document Point to the Word icon on the taskbar then click the document you want to appearPoint to the Word icon on the taskbar then click the document you want to appear Use the Arrange All command or the View Side by Side command in the Window group on the View tab to display both documents at the same timeUse the Arrange All command or the View Side by Side command in the Window group on the View tab to display both documents at the same time Paste the text into the second documentPaste the text into the second document 11Microsoft Office Word 2013 - Illustrated Complete
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Find and Replace Text Find and Replace featureFind and Replace feature Use the Replace command to search for and replace all instances of a word or phrase in a documentUse the Replace command to search for and replace all instances of a word or phrase in a document Automatically find and replace all occurrences at once, orAutomatically find and replace all occurrences at once, or Find and review each individual occurrenceFind and review each individual occurrence Use the Find command to locate and highlight every occurrence of a word or phrase in a documentUse the Find command to locate and highlight every occurrence of a word or phrase in a document 12Microsoft Office Word 2013 - Illustrated Complete
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Find and Replace Text Find and Replace dialog boxFind and Replace dialog box 13Microsoft Office Word 2013 - Illustrated Complete
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Find and Replace Text
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Navigation pane and Go To commandNavigation pane and Go To command Use the Navigation pane to move to a specific page or headingUse the Navigation pane to move to a specific page or heading Use the Go To tab in the Find and Replace dialog box to go to a specific itemUse the Go To tab in the Find and Replace dialog box to go to a specific item 15Microsoft Office Word 2013 - Illustrated Complete
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Check Spelling and Grammar Spelling and Grammar checkerSpelling and Grammar checker 16Microsoft Office Word 2013 - Illustrated Complete –Flags possible mistakes and suggests corrections Misspelled wordsMisspelled words Grammar errorsGrammar errors –Not all flagged errors are incorrect (e.g. names) Click Ignore All or Ignore Once so Word does not flag the wordClick Ignore All or Ignore Once so Word does not flag the word –You still need to proofread your documents carefully for errors
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17Microsoft Office Word 2013 - Illustrated Complete Check Spelling and Grammar
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Inserting text with AutoCorrectInserting text with AutoCorrect Word automatically corrects many misspelled wordsWord automatically corrects many misspelled words Create your own AutoCorrect entriesCreate your own AutoCorrect entries Words you type often, such as a nameWords you type often, such as a name Words you often misspellWords you often misspell To create an AutoCorrect entryTo create an AutoCorrect entry Open the AutoCorrect dialog boxOpen the AutoCorrect dialog box To insert an AutoCorrect entry in a documentTo insert an AutoCorrect entry in a document Type the text you want Word to correct followed by [Spacebar]Type the text you want Word to correct followed by [Spacebar] 18Microsoft Office Word 2013 - Illustrated Complete Check Spelling and Grammar
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Research Information Research features provides access to many resourcesResearch features provides access to many resources Use the Thesaurus to look up synonyms for repetitive or awkward wordsUse the Thesaurus to look up synonyms for repetitive or awkward words Select a word, then click Thesaurus in the Proofing group on the Review tabSelect a word, then click Thesaurus in the Proofing group on the Review tab Right-click a word, then point to SynonymsRight-click a word, then point to Synonyms 19Microsoft Office Word 2013 - Illustrated Complete
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Research Information Publishing a blog directly from WordPublishing a blog directly from Word A blog is an informal journal that is available to the public on the InternetA blog is an informal journal that is available to the public on the Internet Create a new blog post by clicking the FILE tab, clicking New, then double- clicking Blog postCreate a new blog post by clicking the FILE tab, clicking New, then double- clicking Blog post Can also Share a document as a blog postCan also Share a document as a blog post 20Microsoft Office Word 2013 - Illustrated Complete
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Thesaurus paneThesaurus pane 21Microsoft Office Word 2013 - Illustrated Complete Research Information
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Word Count dialog boxWord Count dialog box Click the Word Count button in the Proofing group to view the number of pages, words, characters, paragraphs, and lines in the selected text or the entire documentClick the Word Count button in the Proofing group to view the number of pages, words, characters, paragraphs, and lines in the selected text or the entire document Microsoft Office Word 2013 - Illustrated Complete Research Information
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Add Hyperlinks A hyperlink is text or a graphic that, when clicked, moves the viewer to a different location or programA hyperlink is text or a graphic that, when clicked, moves the viewer to a different location or program Click Hyperlink button in the Links group on the Insert tab to open the Insert Hyperlink dialog boxClick Hyperlink button in the Links group on the Insert tab to open the Insert Hyperlink dialog box Use the Insert Hyperlink dialog box to create hyperlinksUse the Insert Hyperlink dialog box to create hyperlinks Microsoft Office Word 2013 - Illustrated Complete
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Add Hyperlinks Text formatted as a hyperlink appears as colored, underlined textText formatted as a hyperlink appears as colored, underlined text When you type an e-mail address or a URL, Word automatically converts it into a hyperlinkWhen you type an e-mail address or a URL, Word automatically converts it into a hyperlink Edit the ScreenTip that appears when you point to a hyperlink to provide information about the linkEdit the ScreenTip that appears when you point to a hyperlink to provide information about the link Microsoft Office Word 2013 - Illustrated Complete
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Add Hyperlinks The Insert Hyperlink dialog boxThe Insert Hyperlink dialog box Microsoft Office Word 2013 - Illustrated Complete
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Add Hyperlinks Hyperlinks in a documentHyperlinks in a document Microsoft Office Word 2013 - Illustrated Complete
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Work with Document Properties Use the Info screen in Backstage viewUse the Info screen in Backstage view The Document Inspector detects and removes unwanted private or confidential information from a documentThe Document Inspector detects and removes unwanted private or confidential information from a document 27Microsoft Office Word 2013 - Illustrated Complete
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Work with Document Properties Options on the Info screenOptions on the Info screen 28Microsoft Office Word 2013 - Illustrated Complete
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Work with Document Properties Document Properties panelDocument Properties panel 29Microsoft Office Word 2013 - Illustrated Complete
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Summary Reorganize text using the Cut, Copy, and Paste commandsReorganize text using the Cut, Copy, and Paste commands Use the system Clipboard and the Office ClipboardUse the system Clipboard and the Office Clipboard Search for and replace all instances of a word or phrase using the Find and Replace featureSearch for and replace all instances of a word or phrase using the Find and Replace feature Check a document for possible errors using the Spelling and Grammar checkerCheck a document for possible errors using the Spelling and Grammar checker Always proofread a documentAlways proofread a document 30Microsoft Office Word 2013 - Illustrated Complete
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Summary Replace a word with a synonym using the ThesaurusReplace a word with a synonym using the Thesaurus Add hyperlinks to documents to help users move quickly within a document or to another document or locationAdd hyperlinks to documents to help users move quickly within a document or to another document or location Prepare a document for distribution by reviewing the document properties and by using the Document Inspector to remove private or identifying informationPrepare a document for distribution by reviewing the document properties and by using the Document Inspector to remove private or identifying information 31Microsoft Office Word 2013 - Illustrated Complete
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